Summer Internship Program (SIP) Policy

Post Graduate Diploma in Management (PGDM)

Batch 2023-25

Duration Academic
Year:
6-8 weeks Core Credits: 6
2023-2024
(After
completion of Batch: 2023-
Term III ) 2025

Introduction

At IMS Ghaziabad, Summer Internship is an important prerequisite to

qualify for PGDM. The program provides students an invaluable
opportunity to apply theoretical knowledge in real-world scenarios. These
experiences not only enhance practical skills but also provide a unique
insight into industry dynamics, fostering professional growth and network
expansion. Through hands-on projects, mentorship and collaboration,
summer internships equip students with a competitive edge, preparing
them for successful careers in their chosen fields.

1. Objectives
The Summer Internship Program (SIP) aims to achieve the following
objectives:
1.1. Provide students with opportunities to gain real-world experience in a
professional setting before their final placement.
1.2. Enhance students' learning experiences through practical, hands-on
work in real-world or industry environments.
1.3. Develop and improve business operations, lifelong knowledge, and
skills in a realistic work setting.

2. Outcomes
After completion of the SIP, learners are expected to:
2.1. Demonstrate the application of acquired knowledge and skill sets from
the course and workplace in assigned job functions.
2.2. Communicate and collaborate effectively with various professionals in
the work environment through written and oral means.
2.3. Develop interpersonal, problem-solving, and critical thinking skills.
2.4. Recommend ideas to enhance work effectiveness and efficiency by
analyzing viable alternative business strategies.
2.5. Exhibit professional ethics by maintaining a positive disposition during
corporate interactions.

3. Standard Operating Procedure (SOP)

Step 1: The placement process of students for the Summer Internship

Program is managed by Institute's CRC cell.
Step 2: Students SIP placement is confirmed by CRC cell as communicated
by companies.
Step 3: Industry will issue a joining confirmation to CRC or directly to
students through email/fax or hard copy letter.
-In case the students arrange the training themselves the approval and
confirmation letter has to be submitted by the students in the CRC office.
Step 4: Students on joining internships at the concerned Industry /
Organization, need to submit the Joining Report (Form I) through email to
CRC cell along with a copy to faculty mentor.
Step 5: Students undergo Internship at the concerned Industry /
Organization, as per the task allocated to them, for the said duration of 6-8
weeks.
Step 6: Students are required to connect through online/offline with their
faculty mentor on a weekly basis and submit Form II and the SIP
report as per the timelines shared (Table 1 and Table 3)
Step 7: Faculty Mentor(s) monitor the progress of the students on a weekly
basis and evaluate them on the basis of their performance, timely
submission of forms and in consultation with the Industry mentor.
Step 8: After completion of the internship period, Certificate of completion
is to be obtained by the student from the Industry expert/ HR Manager.
Step 9: After completion of the internship period, students need to seek
approval from their respective faculty mentors about the content and
structure of the report. After due approval, students need to get the
plagiarism checked. (IMS follows an anti-plagiarism policy of less
than 20% similarity). Following plagiarism check, students have to
submit two hardbound copies and one soft copy of the report to the Faculty
mentor.
Step 10: SIP will be completed upon the final presentation and VIVA
VOCE as per the notification of Examination.
For any guidance or issues during the internship, students should contact
their Faculty mentor. In case, the issue is not resolved, the matter can be
escalated to the CRC.

4. MONITORING & EVALUATION OF INTERNSHIP

The Internship of the students will be evaluated by various stakeholders
and at different stages:
4.1. Evaluation by Industry Mentor
4.2. Evaluation by Faculty Mentor
4.3. Evaluation of report by another Faculty (Non Mentor)
4.4. Evaluation through Presentation & Viva-voce.
 Table 1
Important Timelines
Components Timeline

SIP start date By 15th May, 2024 (Wednesday)

Submission of Joining Report (Form I) by By 18th May, 2024 (Saturday)

student

Form II- Weekly Progress Report (To be By Sunday 11 pm every week (to be a

submitted by student every week ) part of report appendix)

Form III First form by 15th June and second

(To be filled and submitted by Faculty mentor form by 10th July

twice, in consultation with the Industry Mentor )

SIP End Date 13th July, 2024 (Saturday)

Submission of SIP Project 28th July, 2024 (Saturday)

Final Presentation 10th August 2024 (Saturday)

 Table 2
Assessment and Evaluations
S. Details Marks
No.

1 Form-I- Joining Report 5

2 Form-II- Weekly Performance Review (8 weeks) 20

(2.5 marks for each week)

3 Form-III- Students Feedback Form 15

(To be filled by Faculty Mentor in consultation with the Industry
Mentor & to be filled twice-
(First at the end of Month 1 & second at the end of Month 2)

4 Form -IV- Students Feedback Form 10

(To be filled by the Industry Mentor)

5 SIP Report Pre-submission 25

(To be evaluated by Faculty mentor)

6 SIP Report Pre- submission 50

( To be evaluated by Peer Faculty)

7 SIP Report Submission & Final presentation 75

 Table 3

SIP Report Evaluation Rubrics and Timeline for Faculty Mentor

Evaluation
Parameters V. Good (5) Good (4) Fair (3) Poor (2) V. Poor (1)
Comprehensive
1. Industry analysis covering Thorough
and Company various aspects of analysis with
Analysis the industry and insightful Adequate
company, with observations analysis with Basic analysis
D.O.S: May 31, clear insights and and relevant some relevant with limited Inadequate or
2024 relevant data data insights insights missing analysis
2. Project
Overview & Clear and concise
Tasks overview of the Clear overview Adequate Unclear
Performed/ project, well- of the project, overview of the overview of the Incoherent or
Literature defined tasks defined tasks, project, tasks project, vague missing project
Review & performed, adequate mentioned, tasks, limited overview,
Research comprehensive literature basic literature literature undefined tasks,
Methodology literature review, review, and review, and review, and lacking literature
and appropriate appropriate acceptable questionable review, and
D.O.S: June research research research research flawed research
20, 2024 methodology methodology methodology methodology methodology
Comprehensive
and insightful Clear Adequate Superficial
3. observations, observations observations observations Missing or
Observations/ thorough analysis and analysis, and analysis, and analysis, irrelevant
Analysis & of findings supported by some findings limited findings observations,
Findings supported by findings and presented with with weak data lack of analysis
data, and clear data, with limited data, support, and and findings,
D.O.S: July 5, conclusions coherent and conclusions unclear and unclear
2024 drawn conclusions drawn conclusions conclusions
Well-developed Relevant
4. recommendations recommendatio Missing or
Recommendat based on analysis ns based on Basic Weak irrelevant
ions and and findings, with analysis, with recommendatio recommendatio recommendation
Learnings actionable some actionable ns with limited ns with unclear s, lacking
insights and clear insights and insights and insights and insights, and
D.O.S: July 15, learning learning learning learning learning
2024 outcomes outcomes outcomes outcomes outcomes
5. Writing
Style, Good writing Adequate Poor writing
Formatting style with writing style style with
and Excellent writing mostly clear with some unclear Incoherent
Plagiarism style with clear expression, clarity issues, expression, writing style,
(Complete expression, acceptable basic inadequate improper
Report) professional formatting, and formatting, and formatting, and formatting, and
formatting, and minimal occasional noticeable significant
D.O.S: July no plagiarism plagiarism plagiarism plagiarism plagiarism
25, 2024 detected detected detected detected detected
 Table 4

SIP Report Evaluation Rubrics for Peer Faculty

Evaluation
Parameters V. Good (9-10) Good (7-8) Fair (5-6) Poor (3-4) V. Poor (1-2)
Comprehensive
analysis covering Thorough
various aspects of analysis with
1. Industry the industry and insightful Adequate
and Company company, with observations analysis with Basic analysis
Analysis clear insights and and relevant some relevant with limited Inadequate or
relevant data data insights insights missing analysis
Clear and concise
2. Project overview of the Clear overview Adequate Unclear
Overview & project, well- of the project, overview of the overview of the Incoherent or
Tasks defined tasks defined tasks, project, tasks project, vague missing project
Performed/ performed, adequate mentioned, tasks, limited overview,
Literature comprehensive literature basic literature literature undefined tasks,
Review & literature review, review, and review, and review, and lacking literature
Research and appropriate appropriate acceptable questionable review, and
Methodology research research research research flawed research
methodology methodology methodology methodology methodology
Comprehensive
and insightful Clear Adequate Superficial
observations, observations observations observations Missing or
thorough analysis and analysis, and analysis, and analysis, irrelevant
3. of findings supported by some findings limited findings observations,
Observations/ supported by findings and presented with with weak data lack of analysis
Analysis & data, and clear data, with limited data, support, and and findings,
Findings conclusions coherent and conclusions unclear and unclear
drawn conclusions drawn conclusions conclusions
Well-developed Relevant
recommendations recommendatio Missing or
based on analysis ns based on Basic Weak irrelevant
4. and findings, with analysis, with recommendatio recommendatio recommendation
Recommendat actionable some actionable ns with limited ns with unclear s, lacking
ions and insights and clear insights and insights and insights and insights, and
Learnings learning learning learning learning learning
outcomes outcomes outcomes outcomes outcomes
Good writing Adequate Poor writing
style with writing style style with
5. Writing Excellent writing mostly clear with some unclear Incoherent
Style, style with clear expression, clarity issues, expression, writing style,
Formatting expression, acceptable basic inadequate improper
and professional formatting, and formatting, and formatting, and formatting, and
Plagiarism formatting, and minimal occasional noticeable significant
(Complete no plagiarism plagiarism plagiarism plagiarism plagiarism
Report) detected detected detected detected detected
 Annexures
Form-I: Joining Form - To be filled by the student and sent to the
respective faculty mentor within 3 days of joining.
Form-II: Weekly Progress Form - To be filled by the student and sent
to the respective faculty mentor on a weekly basis (scanned copy via email).
Form-III: Aggregate Performance Feedback Form - To be filled by
the concerned Faculty Mentor in consultation with the Industry mentor
twice (1 each in 2 months)
Form-IV: Feedback Form - To be filled by the Industry Mentor after the
completion of the internship period.
 FORM-1

STUDENT’S SIP JOINING REPORT

(To be filled by the student and submit to Faculty Mentor within 3 days of
joining of SIP)
Name of the Student:……………………………………………………….
Name and Address of the Organization where undergoing summer
internship …………………………………………………………………….
………………………………………………………………………………
Date of Joining ……………………………………………………………..
Name of the Faculty Mentor:…………………………………….. ………..

Name of the Industry Mentor:……………………………………………………

Designation of the Industry Mentor ……………………………………………..
Email…………………………………………..Mobile No…………………

Name of the HR Manager………………………………………………………

Email…………………………………………..Mobile No…………………

Reporting Days in a week: (5) (6) (Please tick)

Area of Specialization (In which Summer Internship Task is

allocated) ……………………………………………………………………………………

Probable SIP Topic……………………………………………………………..

……………………………………………………………………………………
Key learnings on Day 1:…………………………………….. ……………….

(Signature of the Student) Self Picture with Company Building

Name:
Enrollment No:
Date:
 FORM-II
STUDENT’S WEEKLY PERFORMANCE REVIEW
(To be filled by the student and mailed to the Faculty Mentor every week)

WEEK: ………..(1-8)

PERIOD: FROM………………………….TO……………………………
Student Name: ……………………………………………………….
Organization Name and Address ……………………………………
……………………………………………………………………………….
Name of Industry Mentor:……………………………….……………… Designation
………………….…………………………………….. ………..
Contact details-…………………………………………………………….
E mail ID: ………………………………………………………………….

Task Progress
(Kindly furnish details related to following areas)

i. Task assigned by the Industry Mentor

…………………………………………………………………………..
……………………………………………………………………………
……………………………………………………………………………

ii. Key learnings of the task undertaken

………………………………………………………………………………....……………………
…………..……………………………………………………………………………………………
………………………
……………………………………………………………………………

Signature of the student

Name:
Date:
 FORM III
STUDENT’S FEEDBACK FORM

(To be filled by the Faculty Mentor in consultation with the Industry

Mentor & to be filled twice- First at the end of Month 1 & second at the end
of Month 2)

Student Name: ……………………………………………………….

Organization Name and Address ……………………………………
……………………………………………………………………………….
Name of Industry Mentor:………………………………………………..
Summer Internship Period: From……………..To………………………….

Kindly rate the student in the following parameters in a scale of 1

to 5 (1 stands for Poor and 5 stands for Excellent)

S. Parameters
No. V.Good(2.5) Good (2) Fair (1.5) Poor (1) V. Poor (0.5)
i. Punctuality

ii. Sincerity

iii. Overall
Performance

Any Remarks / Suggestion for improvement………………………….

…….………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………...

(Signature of Faculty Mentor)

Name:
Date:
 FORM IV
STUDENT’S FEEDBACK FORM

(To be filled by the Student’s Industry Mentor at the time of project

completion and submitted by the student to the respective Faculty Mentor)

Student Name: ……………………………………………………….

Organization Name and Address ……………………………………
……………………………………………………………………………….
Name of Industry Mentor:……………………………………………….
Summer Internship Period: From……………..To………………………….

Kindly rate the student in following parameters in a scale of 1 to

5 (1 stands for Poor and 5 stands for Excellent)

Sl. Parameters for

No. Evaluation V.Good(5) Good (4) Fair (3) Poor(2) V. Poor (1)
i. Clarity of Concepts

Ii Initiative &
Eagerness to Learn
iii Communication
Skills
iv Demeanor

V Teamwork &
Leadership skills

Any Remarks / Suggestion for improvement………………………….

…….………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………...

(Signature of Industry Mentor with official Seal)

Name:
Designation:
Date: