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Training Workbook

ZDHC CMS TIG

Welcome

Dear Learner,

Welcome to the ZDHC CMS TIG Training Program by NimkarTek.

This workbook is part of your Training Programme and supports your training development by
allowing you to reflect on what you have learned during the Online Training and put it into practice.

This workbook provides space for your personal notes in all Activities & Exercises that are part of this
Program. At the end of the Workbook, you will find model answers to all the Check Your
understanding and Activities within the Training Program

The tips, techniques, and templates in this Workbook can be applied and adapted for implementing a
robust Chemicals Management Program at your Facility.

Disclaimer

This document is for general informational purposes only and should not be construed as advice
concerning any specific circumstances. The templates, tips and techniques provided in this workbook
are intended solely as examples of successful practices, do not impose legally binding requirements on
NimkarTek and the NOTES Platform, and may not apply to a particular situation based upon the
circumstances. You are requested to consult appropriate experts concerning any specific situation or
issue. Users are responsible for knowing and complying with all applicable federal, tribal, state, and
local requirements.

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How to use this workbook

The workbook structure follows the Online Training Courses. The practical Exercises, Activities and On-slide
Activities of all 9 Courses are included in this workbook in a sequential manner. You can use this document for
your future reference.

Below you will find an overview of all types of tasks displayed in your workbook. All interactivities are
numbered in a chronological order respective to each training Course.

It is highly recommended to take notes in your workbook during the Online Training and to work on
all Exercises/Activities displayed to generate the best learning outcomes.

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Course 1 -Introduction to Chemical Management

Activity 1 –

a. Why do you wish to take this Training?

Your Response:

In order to improve the chemical management system in our factory.

b. What is your company doing to advance sustainability?

Your Response:

Participate in program assessments related to sustainability to identify areas

for improvement and make improvements from the results of the assessment

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c. What does your company already do to preserve the planet?

Your Response:

Keeping input materials (chemicals) into production according to ZDHC MRSL

requirements and also maintain the results of the quality of wastewater in
accordance with quality standards before disposal

d. What is your role in it?

Your Response:

As a compliance coordinator who provides understanding related to

environmental requirements through training and internal audits.

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Activity 2 – Pre-Assessment

Self-Assessment: Evaluating Your Facility’s Chemical Management Situation, Policies,

and Procedures
Question Answer Comments
Purchasing
Does my Facility have a purchasing
YES / NO
policy or an approved chemical list?
Does one person or a department do
YES / NO
chemical purchasing?
Are chemicals purchased for expected
YES / NO
use within the calendar or fiscal year?
Have toxic chemicals been replaced
YES / NO
with less toxic alternatives?
Storage
Does the Facility have a policy or set of
procedures for storing chemicals (e.g., a YES / NO
Chemical Plan)?
Is there a staff member assigned to
YES / NO
manage every chemical storage area?
Are stored chemicals kept locked? YES / NO
Are chemicals accessible only to
YES / NO
qualified handlers?
Do all chemicals have up-to-date
YES / NO
Material Safety Data Sheets?
Are all Material Safety Data Sheets kept
YES / NO
together in a common location?
Are all chemicals labeled, including
name, purchase/expiration dates, and YES / NO
storage information?
Are chemicals stored according to type
YES / NO
and group (not alphabetically)?
Inventory
Is there a policy or set of procedures for
YES / NO
identifying out-of-date chemicals?
Is there a comprehensive list of
chemicals stored onsite for all YES / NO
departments?
Are incoming chemicals added to a
YES / NO
comprehensive list?
Use

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Does my Facility have an Emergency
Response Plan or some kind of plan for YES / NO
responding to chemical emergencies?
Are staff adequately trained to handle
YES / NO
the chemicals they interact with?
Do areas where chemicals are used or
handled have up-to-date safety guides YES / NO
and functioning safety equipment?
Are all hazardous/toxic wastes
disposed of according to local/ global
guidelines
Are used or outdated chemicals
disposed of within a reasonable
timeframe
Does the Facility have a waste removal
specialist to handle hazardous/toxic
chemicals after use and/or outdated
chemicals?

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Course 2 - Policy and Strategy

Activity 1

a. What problems can occur if ‘Company Policies’ do not cover key aspects of Chemical
Management Systems?

Your Response:

The organization will lose reference on what standard policies to follow

Activity 2

a. What problems can arise if people responsible for Chemical Purchase and
Procurement are not trained in Chemical Hazards?

Your Response:

There will be material purchases that are not in accordance with the policy,
such as without the documents required for the compliance verification
process

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Activity 3
a. Transparency is sharing relevant information with specific groups of stakeholders. For
each stakeholder, the tools and documentation required to provide transparency on
chemical management should be detailed in the Transparency Policy. List down your
stakeholders and mention which information do you share with them.

Brands and Retailers:

NGOs:

Internal Staff:

Local Governments:

Supply Chain Partners:

Activity 4

a. What problems might occur if roles and responsibilities in a Chemical Management

Team are not clearly defined? Write your thoughts below.

Your Response:

There will be a double job or even the absence of special personnel for one of
the important activities that must be carried out in the chemical compliance
process

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Activity 5

a. How do you engage your Chemical Supplier to ensure conformance of your input
chemicals with ZDHC MRSL?
Have you identified any ways you can improve your current working?

Your Response:

Provide minimum level 1 ZDHC MRSL requirements to suppliers in supplying

chemicals

Work closely with buyers to provide information related to ZDHC MRSL

requirements and how to get them to chemical suppliers

Checklists

ZDHC CMS TIG – Policy

Details Tick
Create a Chemical Management Policy statement that is
communicated to internal and external stakeholders
Outline relevant practices and procedures for chemical management
Review and update the Policy Statement and current procedures for
any changes
Outline a policy for purchasing chemical products
Prepare a Transparency Policy
Prepare a Traceability Policy

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ZDHC CMS TIG – Strategy

Details Tick
Define the Scope of Boundaries for CMS Implementation
Design Infrastructure and resources
Appoint Chemical Responsible Team with definite roles and
responsibilities
Make an Action plan with Goals, Methodologies, timelines etc.

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Course 3 – Safety Data Sheets

Activity 1

Download the ‘Sample SDS – Basic Black dye 300%’ document, refer to section 2 of the SDS
and list down the H-Statements given there for the chemical.

Basic Black Dye 300%

H-Statements

Activity 2

Download the ‘Sample SDS – Basic Black dye 300%’ document, refer to section 2 of the SDS
and list down the P-Statements given there for the chemical.

Basic Black Dye 300%

P-Statements

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Activity 3

Download the ‘Sample SDS – Basic Black dye 300%’ document, refer to section 2 of the SDS
and list down the Hazard Pictograms given there for the chemical.

Basic Black Dye 300%

Hazard Pictograms

Activity 4

Download the ‘Sample SDS – Basic Black dye 300%’ document, refer to section 4 of the SDS
and list down the First aid measures required for the chemical.

Basic Black Dye 300%

First Aid Measures

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Activity 5

Download the SDS Documents for the following chemicals, given in the Resource center.
1. Acetic Acid
2. Hydrogen Peroxide
3. Plastisol based print paste
4. Textile Scouring Agent
5. Textile Softener

Based on those SDS documents list down the following details for each of the chemicals.

Product H-Statement P-Statement Hazard Signal

Identifier Pictogram Word
Acetic Acid

Hydrogen
Peroxide

Plastisol
Printing
Paste

Scouring
Agent

Textile
Softener

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Activity 6

Do you have Safety Data Sheets for all Chemicals used in your facility?

Yes Maybe No
Have you identified any actions needed? Write them down here

Are all your input chemicals’ Safety Data Sheet as per GHS format?

Yes Maybe No
Have you identified any actions needed? Write them down here

Do you have any SDS which is older than 3 years?

Yes Maybe No
Have you identified any actions needed? Write them down here

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Course 4 – Assessments

Activity 1

a. What problems can occur if the concerned person(s) at your facility is (are) not aware
of regulations related to Chemicals in the Textile and Leather Industries?

Text:

Activity 2

a. Can you list Chemicals with potential Hazards used in a Wet-processing unit?

Text:

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Activity 3

Can the source of a chemical be a risk? Discuss this Question

Text

Activity 4

Based on the ‘Sample SDS – Basic Black Dye 300%’, match the columns –

SDS Sections SDS Information

Physical and Chemical Properties Section 2
Chemical Stability Section 4
First Aid Measures Section 8
H & P Statements Section 10
Exposure Controls Section 7
Persistence and Degradability Section 9
Precautions for Safe Handling Section 12

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Activity 5
Download the ‘Chemical Label – Template’ from resource centre and fill it out for the
chemicals, from their SDS given below:

i. Acetic Acid

ii. Basic Black Dye 300%

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iii. Hydrogen Peroxide

iv. Plastisol Print Paste

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v. Scouring Agent

vi. Textile Softener

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ZDHC CMS TIG – Assessment

Details Tick
Conduct a regulatory assessment of local and global laws, permits and
licenses to ensure compliance
Conduct a chemical hazard and risk assessment of chemical products
used in the facility for ZDHC MRSL and
physical/health/environmental hazards
Access Health & Safety of staff through measuring exposure to chemical
risks.
Conduct an assessment of your sub-suppliers and sub-contractors for
CMS activities
Prioritize chemicals of concern for substitution through a chemical
alternative assessment using ZDHC Gateway and other public tools to
avoid regrettable substitution

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Course 5 – Health and Safety

Activity 1

a. Does the facility have and maintain the following –

Yes Maybe No
Personal Protective Equipment
Safety showers
Eye wash stations
Fire extinguishers

Comments

b. Are employees required to always use PPEs?

Text:

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Activity 2

Take a Pen and a Paper and list down the flammable chemicals used in your facility from the
facility’s CIL.

Text:

Activity 3

Download and study the SDS documents given for different chemicals form the resource
centre and answer the following question.

List down the emergency response required for each chemical.

Name of Emergency Response Measure

Chemical
1. Acetic
Acid

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2. Hydrogen
Peroxide

3. Textile
Softener

4. Scouring
Agent

5. Plastisol
based
Print
paste

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Activity 4

Download the Checklist on ‘Emergency Preparedness’ from the Course Resources Centre.
Have you identified any areas of Improvement?

Text:

Activity 5

The image here shows that the workers in a facility

manufacturing facility are spraying jeans with
Potassium Permanganate.

Answer the following questions -

a. What is the purpose of using Potassium
Permanganate in the Textile Industry?

Text:

b. Are there any Hazards associated with its use?

Text:

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c. What PPEs should be provided to the workers?

Text:

d. Are there any commercially available alternatives to Potassium Permanganate?

Text:

Activity 6

Yes Maybe No
Has your company checked the SDS for any first aid requirements
going beyond the standard content of first aid kits?
Are these additional provisions available?
Do the work instructions placed in work locations reflect the first
aid recommendations of the respective SDS?
Have you verified how long it will take for medical emergency
service to arrive?
Has the company doctor been informed about which hazardous
chemicals are used in the company?
Comments and recommendations

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ZDHC CMS TIG – Health and Safety

Details Tick
Assess the impact of hazardous chemicals used in your manufacturing
facility on health & safety of staff, sub-contractors and visitors as well
as the exposure of staff through oral, nasal and dermal routes when
handling these chemicals.
Prepare an Exposure Control Procedure document
Identify requirements and provide appropriate PPE to staff
Establish an Emergency Response Plan for accidents that includes fire
safety, spill containment, First-Aid measures and installing eye wash
and body shower stations at high-risk areas

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Course 6 – Chemical Inventory

Activity 1

You have certain chemicals that you use in your Facility. Some of these chemicals are
purchased from known Suppliers while some chemicals are purchased from Traders. What
problems can occur if you are missing some information about a Chemical in your Facility?

Text:

The facility will lose information regarding the handling of the chemical storage.

Activity 2

Download the following Safety Data Sheets from the Resource centre
a. Acetic Acid
b. Basic Black Dye 300%
c. Hydrogen Peroxide
d. Plastisol Print paste
e. Scouring Agent
f. Textile Softener

Fill out the Foundational, Progressive and Aspirational sections of the ZDHC CIL Template

Activity 3

Study your existing Chemical Inventory and assess your inventory based on the following
points

Yes Maybe No
Do you have an up-to-date Chemical Inventory, with all Chemicals? X
Do you record quantities of chemicals used for each work order/ X
production order?
Do you regularly identify quantity of chemicals lost due to accidents? X
(E.g., Spillages, poor labelling, accidental mixtures etc.)
How often do you update the Chemical Inventory? X
Do you record Storage locations of each chemical on the Inventory? X

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Have you identified any areas of improvements?

Activity 4

Yes Maybe No
Are all your SDS complete? X
Are they up to date? X
Are all your Chemical Containers labelled with GHS X
Symbols?
Do you have any SDS older than 3 years? X

What actions do you plan to take to improve your SDS Management?

Text:

updating CIL data for follow-up to suppliers

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ZDHC CMS TIG – Chemical Inventory

Details Tick
Prepare a Chemical Inventory as per the ZDHC CIL Template for
Chemicals Management
Start with Foundational Level and move further to Progressive and
Aspirational Levels
Ensure proper SDS Management
Implement precautionary actions listed in the CIL for identified
hazards for Health and Safety of Staff, reducing impact on STP,
planning for safer substitution and using chemicals that improve
resource efficiency.

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Course 7 – Storage and Handling

Activity 1

What you think is wrong with these Chemical Storage containers?

Text:

There is no secondary containment for the chemical container and also

chemical labels was not readable.

What problems can occur if you cannot identify all chemicals in your facility?

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Text:

There will be doubts when using chemicals that have an impact on product
quality, besides that it will be difficult to handle if unwanted things occur such
as spills.

Activity 2

What problems may occur if chemicals are not transported safely?

Text:

There will be chemical spills that have an impact on workers and the
environment

Activity 3

Download the Safety Data Sheet of Basic Black Dye 300%. Please study the document and
ascertain whether it has the following information.

Yes No I couldn’t find /

understand the detail
Details to PPE to be used during handling X Eye Glasses, Lab Coat,
Respirator, Gloves
Information on Fire Extinguishers X CO2, Foam, Powder or High
power water jet
Information on Storage practices (Compatibility, X
Storage conditions such as temperature control)
Medical response provisions X Section 4
Spill control provision X

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Your comments and observations

Why different SDS is different format?

Activity 4

SAFETY CARD – BLACK DYE 300%

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Activity 5

Download the Safety Data Sheets (SDS) for the following Chemicals and create Chemical
Safety Cards using the ‘Safety Card Template’.

a. Hydrogen Peroxide

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b. Basic Black Dye 300%

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c. Textile Softener

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d. Scouring Agent

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e. Plastisol Printing Paste

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ZDHC CMS TIG – Storage and Handling

Details Tick
Ensure proper GHS-compliant labels on chemical containers plus
additional ZDHC requirements
Train staff on GHS pictograms and safe handling practices
Implement specific storage requirements as given in Section 7.1 of
SDS
Take all requisite fine safer precautions at the store
Keep an indexed file of SDS of all chemical products stored at the Store
Ensure secondary containment for all Chemical Products

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Course 8 – Output Management

Activity 1

Discuss with your ETP Manager about their experience with wastewater testing.
a. What were their challenges?
b. What solutions have they or the facility found to positive test results?

Text:

Expensive chemicals for ETP operations, to maintain compliance with effluent

disposal requirements.

Did they find any restricted substances in Wastewater testing?

No, we meet all parameter of ZDHC Wastewater testing.

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Activity 2

Take a pen and paper and note down what problems can occur if you do not follow
Wastewater testing requirements?

Text:

Polluted environment, which affects the environment inside and outside the
factory
Unable to meet customer requirements, impact on business
Unable to meet government requirements, resulting in factory closure

Activity 3

Take a pen and paper and note down what problems can occur if you do not know how to
handle chemical waste in your company?

Text

Polluted environment, which affects the environment inside and outside the
factory
Unable to meet customer requirements, impact on business
Unable to meet government requirements, resulting in factory closure

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ZDHC CMS TIG – Output Management

Details Tick
Identify, monitor and control all outputs from the manufacturing
facility for chemicals
Adopt and implement the ZDHC Wastewater Guidelines
Perform regular in-house testing and analysis of basic conventional
parameters for wastewater
Dispose of any sludge generated as per legal regulations and to
authorized third-party waste contractors
Control air emission through abatement technology or other measures
Identify and document all hazardous waste generated in the
manufacturing facility

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Course 9 – Process Control and Continuous Improvement

Activity 1

Facility BCD sent a sample of their wastewater for analysis to a third-party Laboratory. The
Test Results showed the presence of Heavy Metals and APEOs in the wastewater sample.
Which Root Cause Analysis method would be the best suited for this facility? And why?

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Activity 2

What problems can occur if you do not review the Chemical Management System (CMS)
periodically?

Text:

Activity 3

What benefits will a Management Review Meeting (MRM) have for your Facility’s Chemical
Management System (CMS) review?

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Activity 4

Do you conduct trainings In your Facility? List a few topics that are covered.

Text:

Are training records maintained to demonstrate that facility personnel handling chemicals
have the required education, training and skills to perform their assigned responsibilities?

Text

ZDHC CMS TIG – Process Control

Details Tick
List all documents and records that need to be stored and controlled
Write and implement a document and control Standard Operating
Procedures
(SOP) to include access, retrieval and updates for all documents
Ensure proper location and access to these documents
Record incidents and non-compliances and work out Corrective
actions using

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ZDHC CMS TIG – Continuous Improvement

Details Tick
Conduct a CMS Performance Review through internal and/or external
audits to identify areas of improvement and planning changes or
corrective actions for the CMS. Review the actions through
management review meetings
Make a training calendar for new and existing employees on topics
relevant to them for chemical management. Extend those trainings to
sub contractors and vendors if they are included in CMS scope.

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Disclaimer:
The above information is purely for your guidance and based on our present knowledge and data collected from
various sources. Although every effort has been made to check the correctness of the information, NIMKARTEK
cannot accept responsibility for any errors which exist. It is suggested to refer to current relevant legal documents
on specific obligations under the described regulations and any future amendments.

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