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Vacancy Filing Clerk

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12 views2 pages

Vacancy Filing Clerk

Uploaded by

Atuxaye chihana
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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VACANCY ANNOUNCEMENT

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother,
child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in
the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood.
For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the
world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity,
excellence and equity every day, while maximizing our impact in the communities we serve. EGPAF currently
supports national, district, and local governments, facilities, communities, and non-governmental partners. In
2020, EGPAF’s global footprint spans 15 countries. To date, EGPAF has supported over 15,000 sites to offer HIV
counselling, prevention, diagnosis, and treatment services alongside high-quality family health care. Join us on
our fight for an AIDS-free generation!

EGPAF has worked in Malawi since 2001. Today, EGPAF Malawi implements evidence-based HIV prevention,
care and treatment interventions in 177 health facilities in nine districts through EGPAF’s U.S. President’s
Emergency Plan for AIDS Relief/U.S. Centers for Disease Control and Prevention (PEPFAR/CDC) - funded
Achieving HIV Epidemic Control through Scaling Up Quality Testing, Care and Treatment in Malawi.

EGPAF seeks to fill the following open position:

Position : Filing Clerk


Location : Lilongwe
Reporting to : Senior Finance Officer
How will you fight for an AIDS-free generation?

Responsible for supporting operations at the Malawi Country Program Office, ensure compliance with EGPAF
financial policies and procedures relating to filing system. Organize paperwork and digitalize all important
documents, protect and update files and make them easily accessible as required.

No two days are alike at EGPAF, but what can you expect in this role?

Key accountabilities

• Create, process and maintain filing records and update of records with new information.
• Review supporting documentation for various transactions, ensure completeness of supporting
documentation prior to filing.
• Filing hard copies and electronic copies in accordance to EGPAF filing procedures
• Maintain filing room logs to easily track file location and perform regular quality checks on the filing
system.
• Assist in filing of records for off-site storage, warehouse.
• Deal with all requests to access files, ensure track record for access is maintained
• Maintain confidentiality of data and information in accordance with EGPAF procedures
• Assist in the preparation and availing of documentation for compliance review and audits
• Any other duties assigned by the supervisor

To be successful, you will need to have:

• ICAM Diploma, Diploma in Business Administration, or its equivalent, obtained from a reputable
institution
• Should possess relevant filing experience of not less than 2 years in a busy organization
• Very good knowledge of a computer, MS Office and use of other office equipment such as photocopier,
scanner.
• Dependable, with a respect to confidentiality and policies
• Excellent organizational skills, ability to meet deadlines and great attention to detail
• Ability to work with minimum supervision
• Must be a team player with good interpersonal and communication skills
• Must possess high level of integrity, honesty, maturity, diligence, good attitude and commitment
towards work

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches
our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate
of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full
potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B), and
we strongly encourage those with the following identities to apply: BIPOC (black, indigenous, and other people
of color), women and non-binary, LGBT+ (lesbian, gay, bisexual, and transgender), individuals with disabilities,
and other members of historically underrepresented groups.

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for
employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender
expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law
requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in
which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee
at any stage of recruitment, please contact fraud@pedaids.org.

Interested qualified candidates should send their expressions of interest, enclosing copies of their certificates
and a detailed current Curriculum.

To apply log onto EGPAF webpage: https://www.pedaids.org/about/careers

Closing Date: 2nd August, 2024

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