BCM ARYA MODEL SR. SEC.

SCHOOL, SHASTRI NAGAR, LDH

ASSIGNMENT – ELECTRONIC SPREADSHEET (ADVANCED)
CLASS – X
MCQ’s

1. This is a command of Calc that collates the data from different ranges and places it in a worksheet.
(a) Consolidate (b) Combining (c) Subtotals
2. It generates a subtotals to summarise the data.
(a) Define Range (b) Total (c) Subtotals
3. Which menu holds the ‘Multiple Operations’ tool?
(a) Tools (b) Data (c) Sheet
4. It is the elaborate form of Goal Seek.
(a) Detective (b) Solver (c) Scenario
5. It is used to set a goal to find optimum value of one or more target variable.
(a) Scenario (b) Goal Seek (c) Detective
6. Which of the following is a relative hyperlink?
(a) http://www.google.com (b) /Picture.jpg (c) ///picture.jpg
7. The ‘Hyperlink’ option is available in the menu.
(a) Insert (b) View (c) Data
8. It open the ‘External Data’ dialog box.
(a) Tools> Link to External (b) Sheet> Link to External (c) Data> Link to External
9. Which of the following is keyboard shortcut to open the ‘Data Source View’ pane?
(a) Ctrl + Shift + F4 (b) Ctrl + Shift + F7 (c) Ctrl + Shift + F8
10. Which of the following menu contains the ‘Share Spreadsheet’ option?
(a) Tools (b) Edit (c) File
11. Which of the following is a correct choice to record changes in a spreadsheet?
(a) Changes > Track Change (b) Track Changes > Record (c) Track Record > Changes
12. Which dialog box allows you to accept or reject changes in a spreadsheet?
(a) Manage changes (b) Track Changes (c) Record Changes
13. Which of the following menu has the ‘Track Changes’ option?
(a) Edit (b) View (c) File
14. Which dialog box helps you to fix conflict changes in a spreadsheet?
(a) Manage changes (b) Resolve Conflicts (c) Correct Conflicts
15. It is a tool that allows you to records macros.
(a) Macro Recorder (b) Macro Viewer (c) None of these
16. Which menu has the option to record a macro in Calc?
(a) Data (b) Window (c) Tools
17. Which of the following action cannot be recorded while creating a macro?
(a) Window Switching (b) Entering Data (c) None of these
18. In Calc to run a macro, choose .
(a) Tools > Macros (b) Tools > Run Macro (c) Tools > Macros > Run Macro
19. Which of the following keyword is used to define a macro as function?
(a) Function (b) Macro (c) None of these
20. Which of these actions should be perform first while using the Subtotals command?
(a) Consolidate Data (b) Sort Data (c) Filter Data
21. Which menu has the Subtotals command in Calc?
(a) Tools (b) Sheet (c) Data
22. In Calc, which is used to perform ‘what – if’ analysis?
(a) Scenarios (b) Goal Seek (c) Both a and b
23. Cell A5 of Sheet 2 has a formula to calculate the average of cells B3 to B6 from Sheet 1. What will be the formula?
(a) =AVERAGE ($SHEET 1.B3:B6) (b) =AVERAGE (SHEET1.B3:B6) (c) =AVEARGE (B3:B6)
24. The cell reference for cell range of G2 to M12 is
(a) G2.M12 (b) G2; M12 (c) G2:M12
25. A hyperlink in Calc can be .
(a) Text (b) Picture (c) Both a and b
26. Which of the following is an example of absolute hyperlink?
(a) /capture.jpg (b) https://kips.in/index.php/books (c) None of these
27. Which of the following applications database is in *.odb format?
(a) Calc (b) Writer (c) Base
28. In which programming language does Calc record the macro code?
(a) Basic (b) PHP (c) COBOL
29. SUBTOTAL is a function listed under category.
(a) Mathematical (c) The columns
(b) The groups (d) None of the above
30. To insert the Subtotal values into a sheet ensure that the .
(a) Rows have labels (c) Columns have labels
(b) Both (a) & (b) (d) None of the above
31. Subtotal are data arranged in an .
(a) Array (c) A group of cells
(b) Columns or rows (d) All of above
32. The tool can be used to create an array of formulas.
(a) Subtotals (c) Consolidate Data
(b) Multiple operations (d) None of the above
33. Joint multiple operations can be carried out for columns and rows in the so called .
(a) Multiple operations (c) Range of cells
(b) Cross tables (d) Formula
34. The multiple operations tool can be use any number of , but only one or two variables.
(a) Formulas (c) Cells
(b) Rows (d) Range
35. When you open a new spreadsheet, by default it has one sheet with the name as
(a) New Sheet (c) New Workbook
(b) Sheet1 (d) Sheet
36. Select the icon, displayed alongside of sheet tab at the bottom of the screen to insert a new sheet.
(a) + (c) Add
(b) New (d) –
37. What are the types of databases supported by LibreOffice Calc?
(a) dBase (c) JDBC
(b) ADO (d) All of the above
38. helps in saving time when same set of tasks are to be done repeatedly.
(a) Macros (c) Formatting
(b) Copy (d) None of the above
39. dialogue box can be used to name a macro.
(a) Rename (c) Save As
(b) New Module (d) Macros
40. To enable Macro Recording feature go to Tools and then select .
(a) Macros (c) Options
(b) Module (d) Record Macro
41. The extension of LibreOffice spreadsheet file is .
(a) .ODS (c) .ODP
(b) .ODT (d) .ODD
42. The word appears in the title bar next to file name when you share the work book in Calc.
(a) Shared (c) Public
(b) (Shared) (d) [Public]
43. To enable Macro Recording feature go to Tools and then select .
(a) Macros (c) Options
(b) Module (d) Record Macro
44. A represents a single, data item in a table.
(a) Row (c) Column
(b) Datatype (d) Primary Key
45. What is the correct way to refer the cell A10 on sheet 3 from sheet 1?
a) sheet3!A10
b) sheet1!A10
c) sheet3.A10
d) A10
46. Which of the following feature is not used for data analysis in spreadsheet?
(a) Consolidating data (b) Goal Seek (c) Subtotal (d) Page layout
47. Group by is used in _____________ tool to apply summary functions on columns.
(a) Consolidate function (b) Group and Outline (c) What-if scenario (d) Subtotal tool

Fill in the Blanks –

1. A scenario is a set of values that you enter in a worksheet to perform calculations.
2. It is good in practice to use the sorted data while applying the Subtotals command to it.
3. The Multiple Operations displays the result of applying formula to a list of alternative values for variable in
separate range of cells.
4. Goal Seek can process only one input value at a time.
5. Solver deals with equations with multiple unknown variables.

6. Linking spreadsheet data enable you to keep the information up –to date without editing multiple locations every
time the data changes.
7. To insert a new sheet, click on the Sheet menu and select the Insert option.
8. You need to type Reference manually, if you are entering it using the keyboard.
9. A hyperlink is coloured and underlined text or graphic.
10. A Relative hyperlink a partial address.
11. Macros automate the recorded actions and save your time an effort.
12. You are actually recording your mouse clicks and keystrokes while creating a macro.
13. A function is a line of code that executes when you call it.

14. Each function has a name and may have parameters.

15. In Calc, the arguments that you pass to a macro are always values.

16. Scenarios is used to test the what – if questions.

17. Goal Seek allows you to try different values in the formula to arrive at a solution for the input value.
18. In the formula, = SUM($’Total Sale’.B4:D$), Total Sales indicates the source sheet.
19. A Relative Hyperlink is a link that contains an address, which is relative to the address of the output file.
20. In order to compare spreadsheets, you must have the Original spreadsheet and the one that is edited.

21. You can merge sheet, if you have multiple edited versions of a sheet and you want a review of all the changes.
22. A Macro Recorder is a tool that allows you to records macros.
23. You can pass Arguments to a macro while calling it.
24. Scenarios is a set of values that can be used within your calculations.
25. Scenarios is one of the tool to test “what if” questions.
26. You can directly go to a particular scenario through the Navigator.
27. Goal seek is a feature which Reverses the usual order for a formula.
28. Solver amounts to a more elaborate form of Goal Seek.
29. Target Cell is the address to the objective function.
30. Spreadsheet software allows the user to Share the workbook.
31. In most offices teams can store common files for everyone to use in the Shared drive.
32. A shared workbook does not allow Merging of cells.
33. By adding a reference the argument of a formula can be changed quickly.
34. Display border highlights the scenario in the table with a border.
35. Goal Seek reverses the usual order for a formula.
36. Sorting means to arrange the data in ascending or descending order.
37. At the bottom of each worksheet window is a small tab that indicates the name of the worksheets in the
workbook.
38. A range refers to a cell or a range of cells on a worksheet and can be used to findthe values or data that
you want formula to calculate.
39. Spreadsheet software allows the user to share the workbook and place it in the network
location where several users can access.
40. Spreadsheet software can find the changes by Merging Sheets.
41. Macros are useful to Repeat a task the same way over and over again.
42. Data Consolidation allows you to gather data from separate worksheets into a master worksheet.
43. Subtotal is a function that is used to return a subtotal in a list or database.
44. What if analysis is a tool in that helps you runs reverse calculations, sensitivity, analysis and
scenarios comparison.
45. Sort helps you arrange the selected data either in an Ascending or descending order.
46. Using filter you can extract data based in condition.
47. Linking is used for using data using multiple sheets.
48. Hyperlink is a reference to a specific location, document or webpage that the user can jump to by
clicking the link.
49. Absolute Hyperlink contains a full address, including the protocol and domain name for URL.
50. Relative hyperlink contains a partial address.
51. Macro is a piece of code that you can use to automate many routine tasks.

True / False
1. The consolidated tool allows to combine and aggregate data spread across one or more worksheets into one

sheet. True
2. Subtotal is a function which is not listed under the mathematical category. False
3. Hyperlink is a text or graphic in a document that links to a resource such as web page address or a file.

True
4. Macros help in saving time when same set of tasks are to be done repeatedly. True
5. Original author of the Worksheet can accept or reject changes made by other users. True
6. Subtotal is used for totaling a defined range of cells. False
7. Data consolidate function lets you select data from its various locations and creates a table to
summarize the information for you. True
8. Range is defined group of consecutive cells. True
9. A filter is used to sort the data in ascending order. False
10. Scenarios are a tool to test “what-if” questions. True
11. Goal seek is a reference to a specific location. False
12. Solver is an optimization tool. True
13. Macro is piece of code that you can use to automate many routine tasks. True
14. Subroutine is used to handle a certain task within a program. True
15. A function returns a value. True
 SESSION – 1(Analyse Data using Scenarios and Goal Seek)
1. What is Data Consolidating? Write steps to consolidate data in spreadsheet?
Ans - Data Consolidation allows you to gather together your data from separate worksheets into a master
worksheet. In other words, the Data Consolidation function takes data from a series of worksheets or
workbooks and summaries itinto a single worksheet that you can update easily.

The data from the consolidation ranges and target range are saved when yousave the worksheet. If you
later open a worksheet in which consolidation hasbeen defined, this data will again be available.
Steps of Consolidate data:
(a) Create two sheets in one workbook.
(b) Go to sheet 3.
(c) Data  Consolidate
(d) Select Source Range. Select data from Sheet1 and then sheet 2.
(e) Click on add.
(f) Copy results to – Click on Sheet 3
(g) Enable Row labels, columns label and link. Click OK.
2. Define Groups and How to use it.
Ans - Groups refer to a way of organizing, managing, and summarizing large sets of data to improve clarity
and analysis.
How to Use Grouping :

1. Select the rows or columns you want to group.

2. Go to the Data tab, and select Group.
3. Use the plus (+) and minus (-) buttons to expand or collapse grouped sections.

3. Define Subtotal and how to create it?

Ans – The Subtotal command allows us to automatically create groups and use common functions like SUM,
COUNT to help summarize your data. It also makes subtotals by category and sorts them automatically,
eliminating to apply Auto Filters and filter categories by hand.
Steps to apply Subtotal-
(a) Select the cell range for the subtotals that you want to calculate.
(b) Choose Data – Subtotals.
(c) In Group by drop down list, select a column by its label.
(d) Then select the function in the Use Function box.
(e) Click OK. Calc will add subtotal and grand total rows to your cell range.

4. What is What If Scenarios and how to use it?

Ans – A Libre Office Calc scenario is a set of cell values that can be used within our calculations. Scenarios are
a toll to test out “what – if” questions. We can assign a name to every scenario on sheet. Define several
scenarios on the same sheet, each with some different values in the cells. Then we can easily switch the sets
of cell values by the name an immediately observe the results.
Steps to apply Scenarios-
(a) Select the cells that contain the values that will change between scenarios.
(b) Choose Tools  Scenarios.
(c) Enter a name for the new scenario and leave the other fields unchanged with their default values.
 5. Explain using Goal Seek with example.
Ans – Goal Seek (also known as back-solving) is another what-if analysis tool. This tool calculates backward to
obtain an input that would yield a given output.
Steps to use Goal Seek –
(a) Select the cell in which formula is applied.
(b) Choose Tools  Goal Seek.
(c) The correct cell is already entered in the field Formula Cell.
(d) Place the cursor in the field Variable Cell. In the sheet, click in the cell that contains the value to be
changed.
(e) Click OK and Yes.

SESSION – 2
(Using Macros in Spreadsheet)
6. What is Macro?
Ans – A macro is a saved named sequence of commands or keystrokes that are stored for later use.
Advantages of Macro-
(a) Macros are especially useful to repeat a task the same way over and over again automatically.
(b) Macros reduce the possibility of human error that increases with many repetitive keystrokes and
tasks.
(c) Macros reduce the amount of time spent in basic, repetitive computing tasks; they make the things
faster.
(d) Macros are useful for making complex computations easier to perform by storing them in a name,
which can re-run every time one needs to perform the same complex computations.

7. How macro recorder is used?

1. Go to Tools > Macros > Record Macro to start recording a macro. A small dialog with a Stop
Recording button.
2. Type the desired text or any type of formatting, calculations etc when this macro is running.
3. Click Stop Recording on the small dialog. This will cause Basic Macros dialog to open.
4. Open the library container My Macros.
5. Find the library named Standard in My Macros.
6. Select the Standard library, click New Module to create a new module to contain the newly recorded
macro.
7. Write the name for the macro you have just recorded.
8. Click Save to save the macro.
To Run Macro-
1. Go to sheet on which macro has to be applied.
2. Click on first cell. Then Tools > Macro> Run Macro.
3. Select the macro created.
4. Click on RUN.
 Macros can be run on the same range of cells for which we have recorded Macro.
8. How you will Creating and Organising a Simple Macro?
Ans :
Step 1. Click on Tools > Macros > Organize Macros > LibreOffice Basic
Step 2. Click Organizer to open the Basic Macro Organizer dialog Box
 SESSION – 3
(Linking Spreadsheet Data)
9. How to insert new sheet in workbook?
Ans – There are two ways to insert new sheet in the workbook –
(a) Click on Insert  New Sheet.
(b) Right click on any sheet and select Insert new sheet.
10. Explain renaming of worksheet.
Ans - There are three ways you can rename a worksheet-
(a) Double-click on one of the existing worksheet names.
(b) Right-click on an existing worksheet name, then choose Rename from the resulting Context menu.
(c) Select the worksheet you want to rename (click on the worksheet tab) and then select the Sheet
option from the Format menu. This displays a submenu from which you should select the Rename
option.
11. What is Cell reference?
Ans – A cell reference refers to a cell or range of cells on a worksheet and can be used to find the value or
data that you want formula to calculate.
12. What are the two ways of referencing cells in other worksheets?
Ans - There are two ways to reference cells in other sheets:
(a) By using Keyboard and mouse.
(b) By linking external data.

13. Explain Linking to External data.

Ans – In Calc, data external data from a HTML, Calc, CSV or Excel file into the current sheet as a link. The data
must be located within a named range.
Steps to insert external data-
(a) Select the sheetl where the data is to be inserted.
(b) Select the cell to store the first cell of the table in the external data
(c) Select Sheet > Link to External Data
(d) On External Data, type the URL of the source worksheet.
(e) Select the named ranges or tables. Click OK.

14. Differentiate between relative and absolute hyperlinks.

Hyperlinks can be used in Calc to jump to a different location from within a spreadsheet and can lead to
other parts of the current file, to different files or even to web sites.

Difference between Absolute & Relative Hyperlink

Absolute Hyperlink - An absolute link will stop working only if the target is moved.
Relative Hyperlink - A relative link will stop working only if the start and target locations change relative
to each other.

15. Explain Linking to Registered data sources.

Ans – In Calc, a variety of databases and other data sources can be linked with worksheets.
a) Choose Tools  Options  Open Office.org Base  Databases.
b) Select the database and click OK.
 SESSION – 4
(Share and Review a Spreadsheet)
16. Write any 5 options that disabled in spreadsheet which is in shared mode.
Ans – Edit > Changes, Edit > Compare Document, Insert> Movie and Sound etc.

17. Write down the steps for Sharing a Spreadsheet?

Ans :
Step 1. Open a new spreadsheet and save it with some name.
Step 2. Select and click on Tools > Share Spreadsheet from main menu bar
Step 3. Click on the checkbox “Share this spreadsheet with other users” to share the spreadsheet and
click on OK button.
Step 4. Click on Yes to continue.
Step 5. Once the spreadsheet is saved, the name of the spreadsheet in the title bar will display (shared)
along with the name of the spreadsheet.

18. What is Record Changes in spreadsheet? Write steps.

Ans – Calc has the feature to track what data was changed, when the change was made, who made the
change and in which cell the change has occurred. A coloured border, with a dot in the upper left-hand
corner, appears around a cell where changes were made. A deleted column or row is marked by a heavy
colored bar. To start recording changes –
(a) Open the Sheet.
(b) Select Edit > Changes > Record from the menu bar.
(c) Begin editing the worksheet.

19. How to view changes in spreadsheet?

Ans – To view changes, select Edit > Changes > Show.
You can use following filters to do different settings –
 Date
 Author
 Range
 Comment
 Show accepted changes
 Show rejected changes

20. How to add comments in spreadsheet?

Ans- Comments are the helpful to explain the changes done.
1. Place your cursor where you want to add comment.
2. Click Insert -> Comment or press Ctrl-Alt-N and the new comment block will appear to the right
margin of the document.
3. Type your comment in the newly created block.

21. . Explain accepting or rejecting changes in spreadsheet?

Ans – When the author receives a worksheet back with changes, the recording of changes becomes visible.
Now the author can view which changes are done by whom and the changes can be accepted or rejected.
1. Open the edited worksheet.
2. Select Edit> Changes> Accept or Reject.
3. We can choose to accept or reject each change.
 22. . How to merge worksheets?
Ans – Merging refers to combine the different edited worksheets into one so that it may be quicker to review
all the changes at once. To merge worksheets, all the edited worksheets need to have recorded changes in
them.
1. Open the original worksheet.
2. Select Edit> Changes> Merge Document.
3. Select a file to merge and click OK. Repeat the steps to add more worksheets.

23. How to compare worksheets?

Ans – Comparing is used when any user forgets to record changes. Calc can find the changes by comparing
worksheets. In order to compare worksheets, there should be original worksheet and the edited.
(a) Open the edited worksheet that we want to compare with the original worksheet.
(b) Select Edit> Compare Document.
(c) Select the original worksheet and click Insert.