Anlage 6 zum Leitfaden gemäß RES 4-40

Verwendungsnachweis
Proof of Employment of Funds
zum
relating to the

Zuwendungsvertrag vom 12 August 2018

Agreement dated

Projektträger Taungya
Project executing agency

Zuwendungsbetrag:
Amount of the allocation: BDT 1,240,000.00 (In words: One million two hundred forty thousand Bangladeshi Taka)
but not exceeding the equivalent of EUR 13,054.00

Projekttitel:
Project title: “Support for Infrastructure Reconstruction and Promote Sanitation Practice in the Remote
Community Schools of Rangamati Hill District”

A. Sachbericht
A. Final Report
Darstellung der Durchführung der Arbeiten oder Aufgaben, ihres Erfolges und ihrer
Auswirkungen auf die Lebensumstände der lokalen Bevölkerung
Description of the work or services performed, the results achieved and their impact on the local population

1. Description of the Work/ Services Performed:

Taungya implemented the project namely- “Support for Infrastructure Reconstruction and
Promote Sanitation Practice in the Remote Community Schools of Rangamati Hill District”
from 1 August 2018 to 31 December 2018. The project was initiated to support
reconstruction activities at eight remote community schools under Borkol and Bileisori
Upazila under Rangamati Hill District. There is no doubt that the project remarkably
supported the poor ethnic communities to improve sanitation condition, schooling
infrastructures which were crying need. Even more, the devastating heavy rain and flash
flood during the June of 2018 made the necessity crucial. It was a timely support and
strengthened the community schools to continue their children primary education without
breaks. Otherwise the schools would remain closed during the upcoming monsoon and
Rainy season even more some schools would closed permanently since their school
structures were very risky for schooling the children. The project totally reconstructed
seven school structures, installed eight sanitary latrines, three new deep set tube wells,
1
repaired one ring well and one GFS line, three new GFS line installation, sixteen class
dividers and ninety table-bench repairing 2.

1
GFS- Gravity Flow System
2
See project output table

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Taungya efficiently implemented the project and at the very initial stage formed Project
Management Team-PMT to carry out the project activities as there was no direct employed
project staff. The PMT very positively play role in terms of decision making, budgeting and
planning process. Operational level were mainly managed by Executive Director and
Programme Manager of Taungya associated by two volunteers from the organization who
were once Taungya project staff and well experienced in the target project fields.

Inception Meeting Arrangements: Before field level execution community level eight
inception meetings were organized community level. During the meetings need assessment
and draft budget were prepared in participatory way. Communities also merrily agreed to
contribute either kind or cash on demand basis. So community contributions were
budgeted though 32.76% it was assumed to cross 40% after completion of the project. The
draft budgets of school reconstruction, class dividers repairing, table-bench repairing,
sanitary latrine installation and low cost water technology installation were later reviewed
at district level in the PMT meetings. However, the meetings were arranged respective
community schools in participation with the representatives of relevant members of SMCs,
PTAs and MGs. Some elected bodies like UP ward members, headman & karbaries also
participated in the inception meetings as they act in their respective school
SMCs/PTAs/MGs.

Picture 1: Inception meeting at Nua Para Community Picture2: Inception meeting at Perasora Community
School School

Picture 3: Inception meeting at Jarulsori Community Picture 4: Inception meeting at Boro Horinga Mukh
School Community School

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 Picture 5: Inception meeting at Bajei Sora Community Picture 6: Inception meeting at Rongash Sora Community
School School

Picture 7: Inception meeting at Sogodasora Community Picture 8: Inception meeting at Down Para Community
School School

Table 1: Inception Meeting Information

Sl. Name of School Meeting Venue Participants Total

Date M F
1 Boro Horinga Mukh 17-10-18 Boro Horinga Mukh 9 6 15
Community School Community School
2 Rongash Sora Community 19-10-18 Rongash Sora 11 4 15
School Community School
3 Perasora Community 10-09-18 Perasora Community 24 2 26
School School
4 Noa Para Community 09-09-18 Noa Para Community 17 11 28
School School
5 Bajeisora Community 18-10-18 Bajeisora Community 12 16 28
School School
6 Jarulsori Community 13-09-18 Jarulsori Community 16 1 17
School School
7 Sogodasora Community 06-10-18 House of the school 14 16 30
School land donor
8 Down Para Community 04-10-18 Down Para Community 8 2 10
School School
Total = 111 58 169

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Planning and Management: To implement the project execution plan and project
management issues were mitigated by formation of Project Management Team-PMT. The
PMT was chaired by Taungya Secretary and coordinated by ED while Treasurer of the
Governing Board EC and two EC members also participated in the decision making, planning
and budget review and screening of the reconstruction works. PM, Admin Officer, Accounts
Officer, civil engineer and two volunteers of the organization were also active in the PMT. It
was a strategic action from Taungya that was very essential to govern the project activities
especially at decision making on various issues. PMT sits in four meetings during the project
period and one meeting in the January 2019 for closing and review of the project
accomplishment.

Picture 9: Dr. Parash Khisa, Secretary of Taungya Picture 10: Mr. Manabasish Chakma discussing at
presiding over PMT planning session

Picture 11: Mr. Biplob Chakma, ED, Taungya discussing on Picture 12: Volunteer Sumoy Chakma presenting
budget review meeting community draft budget before the PMT

The meeting played vital role to mitigate procurement challenges, screening and review of
draft budget prepared by the respective community schools, develop plan to execute
project reconstruction activities at field level, progress analysis and monitoring finding and
feedback, trouble shooing etc. which were executed by the voluntarily engaged ED, PM,
volunteers, technical resource during the four months of project execution. However,
community level activities management and planning were undertaken in participatory
manner and engagement of SMCs, PTAs and MGs of the eight target community schools.

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Table 2: Project Management Team Meeting Information
Meeting Date Venue Participants Total
M F
03 September 2018 Taungya Training and Resource Centre 8 0 8
17 September 2018 Do 8 0 8
02 October 2018 Do 8 1 9
22 October 2018 Do 8 1 9
03 January 2019 Do 9 1 10

Procurement of Reconstruction Materials: Prior to budget screening and consideration of

technical issues the budgets were finalized at PMT meeting and it was shared with the
respective communities during consultation meetings. Anyway, after the preparatory works
of procurement procedures Taungya proceeds to materials purchase at district level.
Quotation of listed materials collection has been collected from the local market and the
lowest bidder was selected to supply the listed materials as per work orders from Taungya.
Meanwhile communities were communicated to carry out their respective materials by
their own expenses from the district.

Picture 13: Purchased materials for GFS installation at Perasora, Noa Para and Bajeisora schools

Picture 14: Materials for deep set tube wells

installation at Rongash Sora, Sogoda Sora and
Down Para schools

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 Picture 15: Taungya’s ED & Ward Member Swapna Rani Picture 16: Volunteer Sohag Chakma handing over
Tanchangya handing over payments for local purchase payments of locally purchase materials to the Co-
to the Chairperson of SMC chairperson of Bajeisora School

Picture 17: Mr. Biplob Chakma hand overing payments for local
materials purchase to Chairperson of Jarulsori community School

Table No 3: List of school repairing materials purchased for Perasora, Nua Para, Jarulsori
and Bajeisora community schools at district level

Sl Particulars Jarulsori Bajeisora Perasora Nua Para Total Unit

1 C G I Sheet 14 4 0 0 18 Bundles
2 C G I Sheet for corner 14 0 0 0 14 Nos
(Tuli)
3 Tupe nails 12 2 0 0 14 KG
4 1.5" nails 1 0 2 5 8 KG
5 2" nails 12 3.5 2 4 21.5 KG
6 3" nails 10 3.5 2 3 18.5 KG
7 4" nails 5 3 0 0 8 KG
8 5" nails 3 0 0 0 3 KG
9 6" size Nut & bolts for 24 0 0 0 24 Nos
pillars
10 Hinges 20 17 20 36 93 Nos
11 Screw 1 2 2 2 7 Nos
12 latches 6 5 6 9 26 Nos
13 Ring 5 5 6 10 26 Nos

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Sl Particulars Jarulsori Bajeisora Perasora Nua Para Total Unit
14 Red oxide 8 0 0 0 8 Gallons
15 Brush (3" size) 3 0 0 0 3 Nos
16 Tarpin 3 0 0 0 3 Ltrs

Table No 4: List of class dividers repairing materials purchased for Perasora, Nua Para,
Jarulsori and Bajeisora community schools at district level

Sl Particulars Jarulsori Bajeisora Perasora Nua Para Total Unit

1 1.5" size nails 0 0 0 1 1
2 2" size nails 3 4 4 4 15
3 3" size nails 2 2 2 2 8
4 Screw for hinges 1 0 0 0 1
5 hinges 4" size 7 0 0 0 7

Table No 5: List of table-bench repairing materials purchased for Perasora, Nua Para,
Jarulsori and Bajeisora community schools at district level

Sl Particulars Jarulsori Bajeisora Perasora Nua Para Total Unit

1 1.5" size Nails 4 4 1 0 9
2 2" size Nails 4 2 2 2 10
3 3" size Nails 3 2 0 0 5
4 Screw 0 0 1 1
5 Wood color 7 4 3 4 18
6 Tarpin 3 2 2 2 9
7 Brush 3" size 4 3 3 2 12

Table No 6: List of GFS installation materials purchased for Perasora, Nua Para and
Bajeisora community schools at district level
Sl Particulars Perasora Bajeisora Nua para Unit Cost Unit
Description
1 1.5" dia HDPE Coil Pipe 4250 2000 3300 9550 Feet
2 1" dia HDPE Coil Pipe 480 2490 1150 4120 Feet
3 0.5" dia HDPE Coil Pipe 100 500 500 1100 Feet
4 1.5" dia GI Pipe 20 0 20 40 Feet
5 3" dia GI Filter 1 0 1 2 Nos
6 1.5" dia Socket 9 0 5 14 Nos
7 1" dia Socket 10 8 8 26 Nos
8 0.5" dia Socket 1 4 4 9 Nos
9 1.5"x1"dia.reducer. 1 2 1 4 Nos
10 1"x0.5"dia.reducer. 1 0 1 2 Nos
11 1.5" dia Union Socket 5 0 3 8 Nos
12 1" dia Union Socket 4 8 4 16 Nos
13 1"x0.5"dia Tee 2 5 1 8 Nos

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Sl Particulars Perasora Bajeisora Nua para Unit Cost Unit
Description
14 0.5"x0.5"dia Tee 2 2 1 5 Nos
15 1" dia pipe nipul 4 3 3 10 Nos
16 0.5' dia Pipe nipul 4 4 4 12 Nos
17 1.5" S nipul 4 2 3 9 Nos
18 0.5" S nipul 4 2 4 10 Nos
19 1" dia PVC Gate valves 1 1 1 3 Nos
20 0.5" Bib Cork 2 2 2 6 Nos
21 Teplon Tape 2 1 2 5 Dozen
22 18" Pipe wrench 1 1 1 3 Nos
23 14" Pipe wrench 1 1 1 3 Nos
24 12" Sly wrench 1 1 1 3 Nos
25 1000 Ltr. PVC Reservoir 1 1 1 3 Nos

Table No 7: List of ring well repairing materials purchased for Jarulsori Community School
at district level
SL Particulars Total Unit Unit Description

1 1.5" PVC Tread Pipe (10 feet long) 85 Feet

2 1.5" dia GI Socket 3 Nos
3 Cylinder 1 Nos
15 Rod socket 5 Nos
16 Ladder 3 Nos
17 Check Valve 1 Nos
19 Connecting Rod 40 Feet
20 Socket for connecting rod 20 Nos
21 Nut bolts for Head 8 Nos

Table No 8: List of school repairing materials purchased for Boro Horinga, Sogoda Sora
and Rongas Sora community schools at district level
Boro Down Rongas
Sl Particulars Sogodasora Total Unit
Horinga Para Sora
1 C G I Sheet 0 2 0 5 7 Bundles
C G I Sheet for corner 8
2 0 4 0 12 Nos
(Tuli)
3 Tupe nails 1 3 0 3 7 Kg.
4 1.5" nails 0 4 0 3 7 Kg.
5 2" nails 0 3 0 3 6 Kg.
6 3" nails 14 3 0 2 19 Kg.
7 4" nails 4 3 0 2 9 Kg.
8 5" nails 0 2 0 2 4 Kg.
9 6" size Nut & bolts for 0 0 0 24 24 Nos
10 Hinges 20 35 0 20 75 Nos

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 Boro Down Rongas
Sl Particulars Sogodasora Total Unit
Horinga Para Sora
11 Screw 0 1 0 1 2 Nos
12 Latches 0 6 0 5 11 Nos
13 Ring 0 10 0 10 20 Nos
14 Red oxide 0 0 0 8 8 Gallons
15 Brass (3" size) 0 0 0 3 3 Nos
16 Tarpin 0 0 0 3 3 Ltrs.
17 Diesel 0 10 0 0 10 Ltrs.
18 Matia oil 0 2 0 0 2 Tin

Table No 9: List of class dividers repairing materials purchased for Boro Horinga, Sogoda
Sora and Down Para ommunity schools at district level
Sl Particulars Boro Sogodasora Down Para Rongas Total Unit
Horinga Sora Unit Description
1 1.5" size nails 0 0 4 0 4 Kg.
2 2" size nails 0 4 3 0 7 Kg.
3 3" size nails 5 2 3 0 10 Kg.
4 5" size nails 3 0 0 0 3 Kg.

Table No 10: List of class dividers repairing materials purchased for Sogoda Sora and Down
Para and Rongas Sora community schools at district level
3 Particulars Boro Sogodasora Down Para Rongas Total Unit
Horinga Sora Unit Description
1 1.5" size nails 0 3 4 5 12 Kg.
2 2" size nails 0 3 8 3 14 Kg.
3 3" size nails 0 0 3 3 6 Kg.
4 Screw 0 0 3 0 3 Box
5 Wood color 0 6 12 10 28 Pound
6 Tarpin 0 3 5 4 12 Pound
7 Brush 3" size 0 3 4 4 11 Nos

Table No 11: List of deep set tube well installation materials purchased for Sogoda Sora,
Down Para and Rongas Sora community schools at district level
Sl Particulars Down Rongas Sogoda Total Unit Unit
Para Sora Sora Description
1 3" size C Class pipe 120 140 140 400 Feet
2 1.5" size D Class pipe 190 150 160 500 Feet
3 1.5" size 6 No. filter 40 40 40 120 Nos
4 3"X 1.5" R socket 1 1 1 3 Nos
5 Gum 1 1 1 3 Nos
6 1.5" column pipe 70 60 60 190 Feet
7 SS Rod 70 60 60 190 Nos
8 1.5" size socket 6 7 6 19 Nos
9 Top rod 1 1 1 3 Nos

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 Sl Particulars Down Rongas Sogoda Total Unit Unit
Para Sora Sora Description
10 Teplon tape 2 2 2 6 Nos
11 Buzzuri Sand 10 10 10 30 Bags
12 3"X 1.5" base plate 1 1 1 3 Nos
13 3"X 18" pipe nipul 1 1 1 3 Nos
14 SS Cylinder 1 1 1 3 Nos
15 6"X 20' size pipe 20 20 20 60 Nos
16 Cement 1 1 1 3 Bags
17 sand 6 6 6 18 Bags
18 Cobblestones 6 6 6 18 Bags
19 Cartain tape 0 1 0 1 Nos
20 Tube well (RFL Somrat) 0 1 1 2 Nos
Head

Table No 12: List of deep GFS repairing materials purchased for Boro Horinga Mukh
community school at district level
Sl Particulars Unit Unit Description
1 1.5" dia SS pipe 20 Feet
2 1.5" dia socket 8 Nos
3 1.5" dia union socket 8 Nos
4 1.5" S nipul 5 Nos
5 1" dia PVC gate valve 2 Nos
6 0.5" bib cork 2 Nos
7 Teplon tape 1 dozen

Table No 13: List of community level materials purchased for Perasora, Nua Para, Jarulsori
and Bajeisora community schools
School Repairing
Sl Particulars Jarul Sori Bajeisora Perasora Noa Para Total Unit
Unit Description
1 Wood pole 13 0 0 0 13 CFT
2 Planks 45 20 10 16 91 CFT
3 Bamboo 1000 300 0 0 1300 Nos
Class Divider Repairing
Sl Particulars Jarul Sori Bajeisora Perasora Noa Para Total Unit
Unit Description
1 Batti 4 3 3 5 15 CFT
2 Bamboo 200 100 100 250 650 Nos

Table-Bench Repairing
Sl Particulars Jarul Sori Bajeisora Perasora Noa Para Total Unit
Unit Description
1 Planks 16 4 8 14 42 CFT

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2 Wooden pole 8 6 3 0 17 CFT

Latrine Construction
Sl Particulars Jarul Sori Bajeisora Perasora Noa Para Total Unit
Unit Description
1 Wooden batti 3 3 3 3 12 CFT

Table No 14: List of community level materials purchased for Boro Horinga Mukh, Rongas
Sora, Down Para and Sogoda Sora community schools
School Repairing
Sl Particulars Boro Sogodasora Down Rongas Total Unit
Horinga Para Sora Unit Description
1 Wooden pole 21 0 0 12 33 CFT
2 Bamboo 1250 300 0 250 1800 Nos
3 Wooden Bar (batti) 87 26 0 4 117 CFT
and planks

Class Divider Repairing

Sl Particulars Boro Sogodasora Down Rongas Total Unit
Horinga Para Sora Unit Description
1 Batti 6 8 15 0 29
2 Bamboo 250 250 400 0 900
3 Wooden pole 4 0 0 0 4

Table-Bench Repairing
Sl Particulars Boro Sogodasora Down Rongas Total Unit
Horinga Para Sora Unit Description
1 Planks 0 15 33 20 68 CFT
2 Wooden pole 0 8 35 21 64 CFT

Latrine Construction
Sl Particulars Boro Sogodasora Down Rongas Total Unit
Horinga Para Sora Unit Description
1 Wooden batti 3 3 3 3 12 CFT

Activity No 1: Reconstruction of the most vulnerable infra-structure of community schools

a) Reconstruction and Construction of School House structures: There was no budget

when the project proposal was submitted. The first proposed budget included only–
reconstruction of new bamboo sheet (wall) or Class Divider & repair of classroom
table/bench but after need assessment and data collection it has been found that five
target project schools need its house structures repairmen which were severely
affected during the last year flesh flood. So, communities of those schools requested to
support them to reconstruct their school first otherwise some of them might get closed
as they have very poor capacity to reconstruct them. Besides they were also affected
during the heavy rainfall and flash flood. So, considering the community needs Taungya

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 shares the issue with the German Embassy, Dhaka and after revision of the first budget
school house repairing was approved. The decision made the project more effective
and two schools communities even decides to newly construct their school with their
cash and kind contribution (if the budget is not sufficient) which were either not
suitable or very vulnerable even for reconstruction. Hence, Taungya PMT agrees with
the community proposal and provides support to construct two new school house
structures. One is at Rongas Sora and the other at Sogoda Sora Community School.
However, Boro Horinga Mukh, Bajeisora, Jarulsori, Perasora and Noa Para Community
Schools receive project allocated support to reconstruct their individual schools. On
the other hand as it has been informed by the Down Para School communities that
they have got their school repaired with fund support from the Rangamati Hill District
Council it remains out of reconstruction list.
Taungya implemented the school reconstruction in participatory way. Communities
prepare the draft budget which was finalized at PMT and community shares more than
40% kind or cash contribution which geared up their ownership for the school. After
receiving necessary materials from district level they collect local materials such as
planks, bamboo, wood pole etc. at their respective community level. Community also
contributed with day labour, sometime cash contribution (at community level
procurement) and with wood pole, batti 3 etc. and as per project budget allocation hire
available local carpenters to lead their respective school construction or
reconstruction. They also develop their individual work plans for it in their meetings.
SMCs and school teachers play vital role in management, supervision and security of
the materials.

Materials used for school construction or reconstruction are- CGI sheet (18 mm), CGI
sheet for corner/tuli (18 mm), wooden pole, tupe nails, nails (size- 1.5" ,2", 3", 4”, 5”),
6" size nut & bolts for pillars, bamboo, hinges, screw, latch, ring, wooden Bar (batti)
and planks, red oxide, Brass (3" size), tarpin, matia oil, diesel etc. However, the
renovation not only made strong structures of the community schools it also
strengthen their integrity, unity and social harmony through it.

Picture 18: School reconstruction activities at Bajeisora School

3
Small and narrow pieces of plank used to make house, latrine, class divider, table-bench etc. structures

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 Picture 19: Jarulsori School reconstruction by volunteer service of the community

Picture 20: Community volunteerism for Boro Horinga School reconstruction

Picture 21: Sogoda Sora School

construction with community
participation

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 Picture 22: Rongash Sora new School construction with community participation

b) Class Dividers Repairing: A total number of sixteen class dividers were repaired or
constructed in the seven project schools (Rongash Sora School did not receive this
grant). The dividers were repaired by using local materials mostly by hiring local
carpenter and volunteer service of the respective communities. Only nails were
purchased from district level following the procurement process but bamboo and batti
were purchased from respective local areas. Community peoples mainly volunteered to
make bamboo fence and assisting the carpenters to fit those with the school walls and
some used CGI sheet to make is long lasting with their contribution in the budget. It is
also found that some dividers are repaired to moveable so that they can be set any
part inside the schools and some were fit permanently as inner walls between class
rooms. It is mentionable that 16 dividers were possible to reconstruct and construct for
the community contribution of volunteer service of day labour and donation of
materials like batti/sharing price for purchasing bamboo and low charge of wages of
the local carpenters for the sake of their schools. There was limitation to photo record
some of the school’s class dividers repairing activities as Taungya staff could not attend
during that time in the field for remoteness and expensive field trip and community
also did not record for they did not have available mobile cameras.

Materials used for class dividers are- Bamboo, CGI sheet, 2" size nails, 1.5" size nails, 3"
size nails, 5" size nails, wooden pole, batti etc.

Picture 23: Dedicated service of the hired local carpenter Picture 24: Class dividers repairing at Sogodasora School
in class dividers repairing at Boro Horinga School

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Picture 25: Dedicated service of the hired local carpenter Picture 26: Class divider repairing at Bajeisora School
in class dividers repairing at Noa Para School

c) Class Table-bench Repairing: The implemented project supported to repair class table-
bench at seven schools except Boro Horinga Mukh Community School that did not
need it. Taungya facilitated the rest of the seven schools to repair their respective class
room table-bench following the approved budget and work plan. After the end of the
project there found 90 table-bench repaired with the project support and off course
community contributions with labour and donation of planks/batti etc. The carpenters
were hired from the respective communities.

It is mentionable that the schools use three types of table-bench for their schools.
Some are made donated by different local government institutions and strong in
structures that made on iron frame and planks fit on them. In this case communities
only purchased planks and screws to repair them. On the other hand some schools use
table-bench like self drive in the floors so they repaired those using necessary planks
and nails. Third types are made of wood and completely moveable which were fixed as
thus. However, the project budget also allocated wood colour in some schools as per
community demand to make the tools long lasting and rough uses. To mention about
its result that poor school children now can enjoy comfortable tools in the class room.

Materials purchased for table-bench repairing are- Planks/ Tokta, wood pole (2"X2"
size), 1.5" size nails, 2" size nails, screw, wood color, tarpin, brush 2" size etc.

Picture 27: Table-bench repairing at Noa Para School Picture 28: Table-bench repairing at Jarulsori School

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 Picture 29: Table-bench repairing at Down Para School Picture 30: Table-bench repairing at Bajeisora School

Activity No-2:
Installation of water technologies and sanitary latrine for the community schools

a) Sanitary Latrine Construction:

Taungya facilitated to construct eight sanitary latrines with project fund support and
repaired two sanitary latrines at Boro Horinga Mukh and Down Para community
schools. It was a hard challenge to set up those latrines by using quality materials and
carry those materials to the remote schools. So, as per previous experience of the
organization PVC materials were purchased from the local market which are now
becoming popular in the remote hill areas. The PVC materials are recyclable and very
light to carry on hills and it requires less water for its technical privileges. However,
most of the community used water sealed shyphon for they have available water for
their latrines. In this construction activities community people provided their hard
labour on volunteer service to dig pits and assisted their respective technicians to
construct those in time. On the other hand to construct one latrine eight wood poles
are needed which were donated by the respective communities.

Picture 31: Sanitary latrine construction at Bajeisora School

Materials used to construct sanitary latrines are- C G I Sheet, wooden batti (1"X3"),
tupe nail, plain nail 3" size, plain nail 4" size, latches, key Set, hinges 4" size, screw for

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hinges, ring, PVC slab, PVC ring, 4" PVC pipe, cement & shyphon. Besides Taungya also
provided – ewer, plastic container/pail & plastic mug one piece for each schools.

Picture 32: Pit digging on volunteer service and construct latrine at Jarulsori Community School

Picture 33: Sanitary latrine construction at

Rongash Sori Community School

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b) Improvised GFS Installation and Repairing:
Improvised Gravity Flow System- GFS installation was a challenge for technical support
to the remote three community schools namely- Perasora, Nua Para and Boro Horinga
Mukh schools. Moreover, there is no technical experts available to their respective
communities neither the community people have sufficient experience or technical
knowledge about its installation. On the other hand it’s found too expensive to
support with technical expert from district level besides security concern. In this
situation and considering all the issues, Taungya decides to train two representatives,
one is Admin Officer and a volunteer on basic technical knowledge with possible
problem solutions (might be faced at the installation site- Perasora and Nua para) by
the voluntarily engaged civil engineer and the hired plumber Mohammad Khalek.
They were trained with practical sessions to set GFS filter, joining two pipes ends
together, set up of the collection points, fitting taps, fitting pipe with the reservoir etc.
It was also planned to engage the trained two personals for developing resources
from the respective communities at the two project sites so that they can assist
communities for their GFS installation.

It was not easy especially for those two schools for this installation work due to
insufficient budget too so communities decides to contribute either in kind or cash.
Perasora community donates BDT 20000/- in this regards and Nua Para communities
in kind day labour to set pipe lines. Carrying the large quantity of pipes and other
materials also a great challenge for them cause there was no alternative way but using
the water route and it is also very expensive to carry those materials to the remote
broder adjacent corner (up stream of Thega River). But both communities were very
positive to their reconstruction and they have been suffering for the crying need for
decades and they takes complete responsibility to carry those goods to their schools
as well as materials security. Taungya also supports with necessary official help to
carry their goods and have security clearance from the BGB border camps. It is a
strong question that why the schools planned to install GFS for stream water? The
answer is it is easier for them for lack of availability of technical support in case of
tube well/deep set tube well in those hard to reach areas. Besides their geographical
context is not very positive for infiltration Gallery-IFG too for most of the areas are on
hills.

Anyway, Bajeisora communities already have a GFS (improvised) line in their

community so they just connected a line from the nearest collection points to their
schools and they had necessary technical knowledge to set the lines.

Boro Horinga communities also have workable technical knowledge so they did not
experience short of technical hands there. Community contribution (day labour) to set
the lines contributed the project to implement in low cost like the other
reconstruction activities otherwise it would be a very strong constrains to accomplish
it in time with minimum budget support for this kind of work.

Materials used for GFS installation are- Dia HDPE coil pipe (1.5", 1" & 0.5" size), 1.5"
dia GI pipe, 3" dia GI filter, 1.5" dia socket, 1" dia Socket, 0.5" dia socket,
1.5"x1"dia.reducer, 1"x0.5"dia.reducer, 1.5" dia union socket, 1" dia union socket,

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 1"x0.5"dia tee, 0.5"x0.5"dia tee, 1" dia pipe nipul, 0.5' dia pipe nipul, 1.5" S nipul, 0.5"
S nipul, 1" dia PVC gate valve, 0.5" bib cork, teplon tape, 1000 Ltr PVC reservoir etc.
Besides for maintenance of the pipe line three types of wrenches sets (18" pipe
wrench, 14" pipe wrench & 12" sly wrench) were afforded to the SMCs of the schools.

Picture 34: Water collection point of Perasora Picture 35: Joint fitting with workable materials
School GFS located more than four km. Away from
the reservoir

Picture 36: Fitting the reservoir

besides the school

Picture 37: Volunteer service of the Perasora Picture 38: Trained local armature technical resource
Communities for installation of the GFS tank trying to join pipe lines

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Picture 39: Strongly joint pipe lines at Boro Hringa Mukh Picture 40: Students at Boro Hringa Mukh Community
Community School School now have available water as much they need

Picture 41: The GFS line now supplies sufficient water for the school children at Bajeisora School

Picture 42: Nua Para Communty School’s SMC member visiting new GFS line at the collection point of Nua Para
Community School & their reservoir set besides the school

Picture 43: Executive Director

Taungya testing the GFS water
during monitoring visit at
Perasora School

- 20 -
c) Deep Set Tube well Installation:
Three deep set tube wells have been installed at Rongash Sora, Sogodasora and Down
Para community schools by hiring a team of plumber who undertook the works on
contract to complete fully. Community peoples contributed with food supply and
accommodation of the technician team during the installation period. It was a
challenge for Taungya that two project sites namely- Rongash Sora and Sogoda Sora
sites which were tried to install tube well before by various persons but due to
geographic and soil condition the efforts failed. So, Taungya hires an expert plumber
who has experience to dig in remote areas of many upazila under Rangamati District
and as per technical consultation and communities suggestions deep set tube wells
were planned to install in those three project sites.

However, the hired team firstly complete boring in the pre selected installation sites
(the sites were selected by advice of the civil engineer and opinion of the respected
schools MGs, SMCs and PTAs in planning meetings). Then after getting desirable water
layer the plumber estimates materials requisition under supervision of Taungya civil
engineer. Then the necessary materials procured at district level and supplied to the
project sites with carrying charge by the plumber. The individual installation works
takes almost week to complete. Now the school children are drinking hygiene water
from these three deep set tube wells.

Materials used for deep set tube well installation- 3" size C class pipe, 1.5" size D class
pipe, 1.5" size 6 No. filter, 3"X 1.5" R socket, gum, tube well head (RFL Somrat), 1.5"
column pipe, SS rod, 1.5" size socket, top rod, teplon tape, buzzuri sand, 3"X 1.5" base
plate, 3"X 18" pipe nipul, SS cylinder, 6"X 20' size pipe, cement, sand, cobblestones
etc.

Picture 44: Deep set tube well installation besides Rongash

Sori Community School

Picture 45: Deep set tube well installation on the

ground of Sogodasori Community School by the
hired team of plumber

- 21 -
 d) Ring Well Repairing:
Only one ring well was repaired at Jarulsori Community School among the eight
project schools. The school children have been drinking unboiled stream water
besides water collecting by the pits dug by the small stream when it became useless
due to maintenance and short of necessary materials. Poor community could not
afford the money that it needed to repair. Small fund support of the project for repair
it contributed the school children profoundly no doubt. Anyway, the location being
hard to reach no technical persons aggress to work there and it is a great challenge to
carry heavy materials by crossing high mountains. So Taungya find out an armature
local technician from the nearest village with minimum wage expenses to complete
the work and community peoples provide their helping hands during repairmen. It
was some parts to be changed and some to be welded from the nearest welding
shops and some cash amount for paying the plumber. However, now not only the
school children but also the nearest households are using the ring well for better
water to drink. The following materials are used to repair the ring well- 1.5" PVC Tread
Pipe (10 feet long), 1.5" dia GI socket, cylinder, rod socket, leather, Check bulb,
connecting rod, socket for connecting rod and nut bolts for head

Picture 46: ED, Taungya visiting the reconstruction site Picture 47: Local technician repairing the ring well in
assistance of the communities

The overall project activities were carefully monitored from Taungya office with frequent
field visit and direct supervision of the school management committees at community level.
Average three visits at the project sites during the project span was also a good challenge
for Taungya especially there was no administrative cost approved in the project but to
ensure quality of the assigned works required these not less than 24 visit trips to the hard
to reach areas were unavoidable. Taungya anyway made it for dedicative service of the
project staff and the volunteers, considering urgent need of the communities and
sometime contribution of the organization. It was also another challenge to photo
documents of the project activities since no project staffs were employed at the fields so
some activities photographs were take with low quality camera by the communities and
some were taken during field visit from Taungya.

Project Summary:
With the fund support from Embassy of the Federal Republic of Germany, Dhaka, Taungya
has successfully implemented the short term project known as “Support for Infrastructure
Reconstruction and Promote Sanitation Practice in the Remote Community Schools of

- 22 -
Rangamati Hill District” in five unions namely- Borkol Sadar, Aima Sora, Bhusan Sora, Choto
Horinga, Bileisori Sadar union of Borkol and Bileisori upazila under Rangamati Hill District.
The project as per MoU was started in 1 August 2018 to 31 December 2018 by completion
of all its target renovation activities. As per proposal the objective of the project was as
follows-
1. To create a playful primary education environment in the community school
2. To reduce the water bourne health risk for the community school going children.

Eight vulnerable community managed schools were brought under the project and
supported to improve their sanitation condition & schooling friendly environment as
depicted in the project proposal. In this regards five types of renovations- school structures
reconstruction, class dividers repair, table-bench repair, sanitary latrine set ups and low
cost water technologies installation activities were carried out by Taungya during the
project period.

Anyway, to manage and implement the project, a Project Management Team-PMT was
formed before field level execution which directly executed the project at community level
with support of two volunteers of Taungya, a technical expert (civil engineer also as
volunteer). Taungya’s Secretary of Executive Committee, Treasurer and two EC members
dedicatedly volunteered in the PMT to supervise fund management, transparency and
accountability. On the other hand ED, Taungya also voluntarily conducted the role of
coordinator, Programme Manager as direct field supervisor, monitor, reporting and
documentation volunteer, Admin Officer, Taungya and Accounts Officer carried out the
responsibilities of administrative and accounts documentation volunteers of the project.

Chart 1: Project Management

Planning & Decision Making
Project Management Team

PM ED Admin Officer,
Accounts Officer

Taungya Execution Level

Volunteers

8 Community Schools

As per MoU BDT 1,240,000.00 (In words: One million two hundred forty thousand Bangladeshi
Taka) was budgeted for the reconstruction activities of the project which all were expensed in
project activities. However, no administrative costs were considered and all the project
management activities were undertaken in volunteer service from Taungya. Beside the fund
support from German Embassy considerable amount of community contribution were utilized

- 23 -
 to carried out the renovation activities. The contribution was mainly kind in manner and
sometime cash sharing by the respective communities. The following table represents a
snapshot of community contribution in the project activities-

Table 15: Information of fund support and Taungya & Community Contribution in the project
activities
Types of

Contribution+Taungya
Taungya Contribution
Renovation

Budget+Community

Contribution as per

Contribution as per
Contribution in %

Total Expenses

Total Expenses
Project Budget

Project Budget
% of Taungya

% of Taungya
Contribution)
Contribution
Community

(Project
Total

School 339000 235505 574505 69.47%

Reconstruction

Class Dividers 70000 32000 102000 45.71%

Repairing
Table-bench 141000 66400 207400 47.09%
Repairing
108635 1854840 8.76% 5.86%
LCWT 594000 99500 693500 16.75%
Installation/Re
pair
Sanitary 96000 72800 168800 75.83%
Latrine Set
Construction
Total = 1240000 506205 1746205 40.82%
The table clearly demonstrates community contribution to implement their renovation
works of the project. So considering project fund support community contribution was
40.82% which was basically kind and materials contribution in the reconstruction activities
worth 5,06,205/= BDT. On the other hand Taungya contributed BDT 1, 08, 635/- which is
8.76% contribution against project budget support from German Embassy and 5.86%
contribution against total expenditure of the project activities which worth BDT 18, 54,
840/- taka. Anyway, Taungya basically contributed in organizing inception meeting,
consultation meeting, PMT meeting arrangements and undertaking monitoring activities of
the project besides administrative and accounts expenses at bank. It must be mentioned
here that the project proposal was to contribute BDT 1, 84, 000/- taka within 12 months of
proposed project duration but the project was executed within 5 months (as per suggestion
from the donor) so Taungya contribution decreased as thus.
To implement the project target activities role of SMCs, MGs and PTAs was very influential
at community level in case of planning and decision making process, quality ensure,
procurement of local materials, ensure community participation in constructional works,
monitoring and supervision and above all ensuring accountability and transparency of
project works. Especially in some cases school teachers were very cooperative in terms of
carrying and taking responsibility of security of the materials from Rangamati districts
sometimes with their own expenses was remarkable. On the other hand technical advice
and support of the voluntarily engaged civil engineer and two volunteers of Taungya
without their kind and dedicative support it was quite impossible to accomplish project
activities at community level besides effective budgeting and planning.

- 24 -
Methodology:
Taungya plays the role of facilitation in community level budgeting, planning and promote
participatory way in this regards. So, respective eight community schools made their draft
reconstruction budgets at community level which were finalized at PMT. Community
contribution were carefully considered and budgeted in participatory way in this regard.
Materials were procured both at community and district level considering- carrying,
necessity of local resources like- planks, wood pole, bamboo etc. utilization of local
resources, community contribution and overall value for money of procurement for the
project. The field level works were monitored and supervised by the respective SMCs, PTAs
and MGs. One of the important issue to ensure technical support in the project sites which
were located at the hard to reach areas especially for installation of GFs at the Perasora,
Noa Para and Bajeisora community schools. So, Taungya could not but depend on local
technical persons who finally completed it maintaining considerable quality of works. To
accomplish the target reconstruction activities, traditional leaders, elected bodies like- ward
members who were directly involved in the school management committees were involved
as stakeholders as well as beneficiaries. The activities were documented during the field
visit and some action oriented photographs were taken by the communities themselves.
Anyway, project methodology could be briefly describe in the following chart-
Accomplishment of all Target Activities

Documentation & Reporting

Monitor and assess Progress and Feedback

Execute Renovation Activities

Community Resource Utilization and community level materials Purchase

District Level Procurement

Budget Analysis, Screening and Finalization

Communities need assessment and participatory budgeting and Planning

Survey & community level consultation

Formation of Project Management Team-PMT

Chart 2: Project Implementation Methodology

- 25 -
Implementing Strategy:

To implement the task, average 3 monitoring visits has been conducted at the per project
schools during the project cycle quality and progress supervision by the SMC, PTA and
Mothers’ Groups of the concerned schools. Taungya provided the role of facilitators and
engaged the respective SMCs to accomplish their target individual reconstruction and
installation tasks during the project span.

Approaches:

Planning and Management: To implement the project execution plan and project
management issues were mitigated by formation of Project Management Team-PMT. The
PMT was chaired by Taungya Secretary and coordinated by ED while Treasurer of the
governing Board EC and two EC members also participated in the decision making, planning
and budget review and screening of the reconstruction works. PM, Admin Officer, Accounts
Officer, civil engineer and two volunteers of the organization were also active in the PMT.
However, community level activities management and planning were undertaken in
participatory manner and engagement of SMCs, PTAs and MGs of the eight target
community schools.

Inception meeting: During the initial phase of the project eight inception meetings were
arranged to share project activities and prepare community level draft budget in
participatory manner. Taungya applied necessary formats for budgeting, community
capacity to ensure security of the project procured materials at respective community
levels, technical feasibility study of the LCWT installation. Anyway, the meetings were
facilitated by Taungya volunteers, ED and PM.

Consultation Meeting: Besides the inception meeting for community level budgeting and
planning Taungya also approached eight more consultation and budget sharing meetings
where community reviewed and finalized their execution plans, engagement of local
technical resource persons under contract, community level materials purchase etc. major
and important issues were facilitated in these meetings.

Picture No 48: Consultation meeting at Bajeisora Picture No 49: Consultation meeting at Boro
School Horinga School

- 26 -
 Picture No 50: Consultation meeting at Rongas Picture No 51: Consultation meeting at Jarulsori
Sori School School

Procurement for renovation works: It was quite a challenge to arrange necessary

reconstruction materials as it was VFM 4 to procure a large number of construction
materials from district level and some from respective community level. So, PMT decides to
arrange as such since challenge of carrying those large quantity of materials to the remote
areas was also a hard challenge. On the other hand district level procurement was managed
as per guidance of the organization procurement policy and guidance of the PMT under
direct supervision of ED.

Technical support: The project required technical consultancy and Taungya engages a civil
engineer in this regard who has long term experience of installation of GFS, ring well, deep
set tube well, school house reconstruction and sanitary latrine set up at CHT areas. Besides
the volunteers were also experienced of reconstruction works at community level so
budget review, planning and execution was smoothly managed by the implementing
organization.

Quality Assurance: Quality assurance of the project was carefully administered. Materials
quality was ensured by selection of the best available goods considering budget line and
justification of market. On the other hand quality reconstruction works was tackled by
mobilizing the SMCs and engagement of local technical experts in the respective
community schools.

Stakeholders Engagement: The project did not directly worked with major involvement of
stakeholders. But due to project implementation strategy community level Headmen 5 &
karbaries 6 (traditional leaders) and Ward Members (UP elected bodies) and off course SMC,
PTA and MGs were engaged in the decision making, planning and monitoring supervision at
respective community level.

Monitoring and Management: Monitoring of the project was difficult no doubt but as per
field demand and to ensure timely accomplishment frequent monitoring visits in team was
undertaken by Taungya. The visits were undertaken reconstruction starting time, ongoing

4
VFM-Value for Money
5
Headman:- chief of a mauza as per CHT Circle (Chakma, Mong & Bomang Circle)administrative system;
6
Karbari:- chief of one or more than one villages

- 27 -
time, progress assessment time and completion time. However, school management
committees of the respective communities managed their construction and repair works
through community based informal monitoring and intense supervision.

Grievance Readdress Measures: There was no major assumed grievance found during the
project period. But it was also considered by PMT. So, to mitigate possible grievance
respective SMCs were engaged to undertake community level activities under direct
facilitation of Taungya.

Documentation Process: Project activities were carefully documented on time. Meetings

were documented as well as community level draft budgets. Photographs were taken
during the field monitoring visits. Under direct supervision of ED, PD, Admin Officer,
volunteers, Accounts Officer etc. played role for timely documentation of the project
activities. However, Taungya also ensured necessary documentation as per MoU with
German Embassy.

Observation: There are some observations of Taungya from the project implementation
experience which are mentioned below-
- Sogoda Sora and Rongash Sora communities though constructed two new individual
school houses but they could not make the floor concrete for lack of fund which will
impact during the moon soon & Rainy season;
- Prepared final budget exceeded its limit in case of reconstruction duration,
sometime shortage of locally purchased materials;
- The project carried out large quantities of renovation works in the hard to reach
distance areas which would need more long duration of time;
- It was quite difficult to manage local level materials purchase, pay wages of the
technical persons (carpenter, day labour, amateur plumber for GFS installation etc)
which required long time stay in all the project sites;
- Most of the communities were indifferent to share kind contribution due to their
poor condition which was shared by the comparatively less poor or communities
who have some forest resources etc.

Challenge Faced: The implemented project has vice-versed many challenges during various
stages of implementation.
- Coordination and communication with the communities as most of the selected
schools are located very hard to reach areas (border of India or long distance walk
way on hills);
- Supervise and support the SMCs to complete reconstruction activities from district
over phone communication;
- Conduct monitoring visit for remoteness, lack of easy transportation system,
expensive travel cost etc.
- Short term project duration against load of multi reconstruction work especially in
the distance areas;
- Carry out materials to the respective project sites for remoteness, lack of easy
transportation facilities and expensive carrying charge;
- Prepare final reconstruction budgets for the schools through direct participation of
the SMCs and MGs after need assessment;

- 28 -
 - Ensure skilled technical resource in the reconstruction activities with minimum
wages support;
- Ensure community participation in the project reconstruction activities in terms of
decision making process since most of them are dead busy in their jums for reaping
season;
- Collect activities photographs as there is no support for direct field trip in the
project sites as well as insufficient frequency of mobile network and lack of technical
skill;
- Facilitate some of the target communities to share kind contribution in the
reconstruction activities;
- Women participation in the decision making process at community level etc.

Obstruction Found: During the project implementation four months no major obstruction
found. No unexpected haphazardness also recorded which could negatively influence
project activities and security of the supplied materials at community level.

Recommendation: Some commendations have draw concern of Taungya that has been
found at filed level execution and assessment of renovation movement of the project.
Community people express their gratitude to the project fund supporter as well as the
implementing agency besides bring forward some suggestions which are presented below-
“We could not but expense our reconstruction actions mainly at school
structure but it also could not complete the house 100% for budget was
though sufficient but our need was more. Anyway, I personally feel
great that 90% of the flash flood affected school has been possible to
reconstruct with cooperation of German Embassy and Taungya. On the
other hand I believe this project support should be expanded to other
many schools that run by the poor community”
- Chittra Ranjan Chakma,
SMC member &
Ward Member of 8 No. Ward,
Boro Horinga Union,
Borkol Upazila, Rangamati

“It was a surprise that finally we could complete our school reconstruction.
But what will happen if another flash flood affects it in the next year? I
request the donor to continue this support for the poor ethnic communities
who have very little capacity to run the schools.”
- Chandrika Chakma,
Chairperson, MG
Boro Horinga Mukh Community
School,
Borkol Upazila, Rangamati

Summarising the community voices Taungya find out the following recommendation from
field experience too.
- Continue the reconstruction support to other vulnerable schools which are
deprived of development facilities;
- Especially sanitation conditions like- hygiene school latrine, source of safe
drinking water, sanitation awareness are much improvable areas than school
repairing;

- 29 -
 - Continue support for maintenance of the newly installed LCWTs till community
became technically skilled;
- There should be new table-bench making but repairing as most of them are
many years old and it is better to make new than repairing. This is a common
scene in most of the community schools besides the project implemented
schools’
- Include some lump sum expenditure cost for supervising field level works since
project are implemented in the very hard to reach areas;
- Include vat in the next project for large amount of procurement of
reconstruction activities;
- Arrange capacity building training for the deprived school teachers etc.

2. Results Achieved:

Principle thematic area of the project was schooling environment improvement and
promotion of hygiene sanitation behaviour of the target eight community schools located in
remote areas under two upazila of Rangamati Hill district. After accomplishment of all the
target reconstruction tasks the following results are found quite visible –

Table No 16: Outcome of the project in School Reconstruction

Sl Name of Community School Reconstruction Number Number of

No School Number Number School Whole of Class Table-
of of Doors Structure New Divider bench
Window Repaired Reconstruction School Repairing
Repaired Structure
1 Boro Horingamukh 12 6 √ --------- 2
Community School
2 Rongash Sora 3 2 √ √ 14
Community School
3 Perasora Community 8 3 √ --------- 1 7
School
4 Noa Para Community 3 √ --------- 2 12
School
5 Bajeisora Community 5 3 √ --------- 2 6
School
6 Jarulsori Community 10 3 √ --------- 3 18
School
7 Sogodasora Community 8 4 √ √ 3 16
School
8 Down Para Community 3 17
School
Total = 46 24 07 2 16 90

- 30 -
Table No 17: Outcome of the project in LCWT and sanitary latrine construction

Sl Name of Community School LCWT Sanitary

No Deep set Ring Improvised GFS Latrine
Tube well Well Construction
Repaired New Set up
Installed Repaired
1 Boro Horinga Mukh Community School --------- --------- 1 --------- 1
2 Rongash Sora Community School 1 --------- --------- --------- 1
3 Perasora Community School --------- --------- --------- 1 1
4 Noa Para Community School --------- --------- --------- 1 1
5 Bajeisora Community School --------- --------- --------- 1 1
6 Jarulsori Community School --------- 1 --------- --------- 1
7 Sogodasora Community School 1 --------- --------- --------- 1
8 Down Para Community School 1 --------- --------- --------- 1
Total = 3 1 1 3 8

BEFORE AT PRESENT
Boro Horinga School

- 31 -
 Jarulsori Community School
BEFORE AT PRESENT

- 32 -
 Sogoda Sora Community School
BEFORE AT PRESENT

- 33 -
 Rongas Sora Community School
BEFORE AT PRESENT

No Tube well Before Repaired table-bench

No sanitary latrine before

- 34 -
 Bajeisora Community School
BEFORE AT PRESENT

No GFS line Before Repaired table-chair and class divider

No sanitary latrine before

Perasora Community School

BEFORE AT PRESENT

- 35 -
 No GFS before

No sanitary latrine before

Down Para Community School

No Deep set Tube well Before

- 36 -
New Sanitary latrine beside the old one (repaired by community contribution)

Repaired class divider

Repaired table-bench

- 37 -
 Nua Para Community School

Repaired class divider and new GFS line

New sanitary latrine

However, the results of the project do not simply lies in those infrastructure reconstruction
and installation it also fetched the some mentionable outcome too through the project
interventions.

Firstly- The whole project activities at the community managed eight schools promoted
democratic decision making social mechanism resulted to community social cohesiveness,
Communal integrity and peace one side and transparency and accountability on the other.

Secondly- The improved school infrastructures strengthen the 298 HHs under 19 villages to
provide the poor 212 students a safe school house for at least next five years.

Thirdly- 111 households and 212 students will be directly benefitted from safe water supply
in the eight villages which will enable them to save expenses for water bourne diseases
every year.

- 38 -
Fourthly- Management skill of the SMCs has been geared up and community now can feel
strong ownership of their school properties through their 40% contribution in kind or cash
in the project repairing/construction and installation behaviour.

Fifthly- The seven project oriented schools community were supposed to repair their
respective school structures (Down Para was not fund supported from the project) by their
own expenses where the implemented project supported BDT 3,39,000/=. But now they
can carry expenditure for keeping 14 school teachers, two teachers at their each school
easily without this renovation burden which would expended by them within one or two
years time.

3. Impact of the Project:

Timely and doing well implementation of the renovation activities of the project surely
marked some impact on social and educational life of the 298 HH under 19 pastoral ethnic
communities in two upazila of Rangamati Hill District. The impact is mostly positive in many
aspects as the project contributed to develop their overall socio-economical culture
concerning their poorly supported vulnerable schools. In a snapshot the impact could be
recorded as follows-

- Integrity, unity and confidence among the SMC members of the eight community
schools has increased;
- The infrastructural development support lessen expense burden of the
communities now they can support to pay their respective school teachers
properly;
- 111 HH who are directly getting benefitted from the safe water supply are now
much free from water bourne diseases as well as 212 primary school children are
enjoying safe drinking water;
- The reconstructed five and newly constructed two schools will be free from
construction expenses for at least five years if no natural calamity hampers;
- Newly constructed sanitary latrine will contribute the students to continue
hygiene schooling environment besides repaired table-bench and class dividers in
case of joyful learning surroundings in the class;
- Finally, the support deprived schools became frustrated for sometime during the
last two years and the teachers were deprived but the project support and
creation of new hopeful environment made the SMCs, PTAs and the community
people optimistic again as some advocacy during renovation activities facilitated
them to move forward to nationalization process of their respective schools.

“Community school teacher of any remote areas of CHT is a great challenge for
there is no cash benefits involved. The project supported greatly to improve our
schooling environment otherwise we teachers also would have to contribute to
do it whereas we even do not get remunerated regularly and properly.”Now we
can hope for making some steps towards nationalization process of our school
too.”
- Suvoshanti Chakma,
Teacher
Bajeisora Community School,
Borkol Upazila, Rangamati

- 39 -
“Our children had no latrine and drinking water facilities before.
Even the old school was made very small and difficult to run several
classes as the teachers do. The project is like a blessing for us as it
made our school large and now the children will not suffer from
various diseased as they would suffer before for safe drinking water
and hygiene sanitation practice during school.”
- Rashik Kumar Chakma,
Co-chairperson
Rongash Sora Community
School,
Borkol Upazila, Rangamati

“We all contributed cash and kind to newly construct our extenstion
part of the school and it made us to come close together for the sake of
our children. No matter whether we are Bangali or Chakma, we all
became one during the time. The project strengthen our social
cohesiveness and integrity”
- Mohammad Noor Hossain
Member, SMC,
Rongash Sora Community School,
Borkol Upazila, Rangamati

- 40 -
 Aufstellung der Belege
List of vouchers

1. Einnahmen Euro / Landeswährung

Receipts Euro/local currency
1.1 Zuwendung des Auswärtigen Amts EUR-13,054.00/ BDT-12,40,000.00
Allocation from the Federal Foreign Office
1.2 Sonstige Einnahmen N/A
Other receipts
1.3 Eigenmittel EUR- 1,143.64/ BDT- 1,08,635.00
Own funds
Summe der Einnahmen EUR-14,197.64/ BDT-13,48,635.00
Total receipts
2. Ausgaben EUR-14,197.64/ BDT-13,48,635.00
Expenditures

3. Bestand / Mehrausgaben 0
Balance/additional expenditures

***1 Euro= 94.99 BDT

Es wird bestätigt, daß die Zuwendung dem Vertrag entsprechend für das beantragte
Projekt verwendet wurde und daß das Projekt wirtschaftlich und sparsam
durchgeführt wurde.
It is hereby confirmed that the allocation was used for the project in accordance with the Agreement and that the
project was carried out without undue expenditure.

Biplob Chakma, Executive Director, Taungya

____________________________________________________________________________
Unterschrift des Projektträgers
(Project executing agency representative)

_____________________________________________________________________________
Unterschrift eines zweiten Projektverantwortlichen
(Second project executing agency representative)

- 41 -
 1 2 3 4 5 6 7
Lfd. Nr. des Grund der Einnahmen Ausgaben
Tag der Zahlung Empfänger Vermerke
Belegs Date of payment Recipient Zahlung Receipts Expenditures
Remarks
Serial No. of voucher Purpose of payment local currency local currency

1. School Repair
Materials
2. Table-Bench
Repair Materials
Voucher No-1
08-10-18 Jum King 3. Latrine
(Top Sheet)
Construction
Materials
4. Class Divider
Materials
Class Divider
Voucher No-1 (A) 08-10-18 Jum King 2085
Materials
Latrine
Voucher No-1 (B) 08-10-18 Jum King Construction 39800
Materials
a. School Repair
Materials Tk-
70,120
Voucher No-1 (C) 08-10-18 Jum King 76000
b. Table-Bench
Repair Materials
Tk-5880
1. GFS Materials
Voucher No-2 M/S Kalam
08-10-18 2. Tube well
(Top Sheet) Enterprise
Materials
M/S Kalam
Voucher No-2 (A) 08-10-18 GFS Materials 297260
Enterprise

- 42 -
 1 2 3 4 5 6 7
Lfd. Nr. des Grund der Einnahmen Ausgaben
Tag der Zahlung Empfänger Vermerke
Belegs Date of payment Recipient Zahlung Receipts Expenditures
Remarks
Serial No. of voucher Purpose of payment local currency local currency

M/S Kalam Tube well

Voucher No-2(B) 08-10-18 7400
Enterprise Materials
Pradip Chakma Tube well
Voucher No-3 12-10-18 5600
Technician Installation
School Repair 23000
Judisthir Toilet installation 1000
Voucher No-3(A) 12-10-18 Chakma
Carpenter Class Divider 5000
Table-Bench 7000
Wooden Pole for
3900
school repair
Plank for school
15750
repair
Plank for Latrine 1050
Planks for Class
1400
divider
Kusal Chakma
Voucher No-3(B) 12-10-18 Bamboo for
Wood Supplier 3000
Class divider

Bamboo for fence 5000

Planks for Table-

7200
Bench Repair
Wooden Pole for
3600
table
Ramoni Mohon School Repair 4000
Voucher no-4 10-10-18
Chakma GFS Installation 5000

- 43 -
 1 2 3 4 5 6 7
Lfd. Nr. des Grund der Einnahmen Ausgaben
Tag der Zahlung Empfänger Vermerke
Belegs Date of payment Recipient Zahlung Receipts Expenditures
Remarks
Serial No. of voucher Purpose of payment local currency local currency

Carpenter Toilet Installation 1000

Class Divider 2000
Table Bench 4000
School Repair 4500 Teak Wood
Latrine 1050 Gamari Wood
Class Divider 1050 Gamari Wood
Atul Chakma
Voucher no-4(A) 10-10-18 Bamboo for class
Wood Supplier 1500
divider
Planks for Table-
4950 Teak Wood
Bench
School Repair 7000
Toilet Installation 1000
Nilabaran
Voucher no-5 09-10-18 Chakma Class Divider
4000
Carpenter making
Table-Bench
4000
Repair

Sadhan Moni
Voucher no-5 (A) 09-10-18 Chakma Class Divider 3750
Bamboo supplier

School Repair 5600

Sujon Chakma Toilet 1050
Voucher no-5 (B) 09-10-18 Planks/Wood
Supplier Class Divider 1750
Table-Bench 4900

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 1 2 3 4 5 6 7
Lfd. Nr. des Grund der Einnahmen Ausgaben
Tag der Zahlung Empfänger Vermerke
Belegs Date of payment Recipient Zahlung Receipts Expenditures
Remarks
Serial No. of voucher Purpose of payment local currency local currency

Ramono Mohan
Voucher no-5 (C ) 09-10-18 Chakma GFS Installation 7000
Technician
School Repair 7000
Dayal Kumar Toilet 1050
Voucher no-6 11-10-18 Chakma Class Divider
Wood supplier 1050
making
Table-Bench 4500 Teak wood
Mongol Mohan School Repair 4500
Chakma
Voucher no-6 (A) 11-10-18 Class Divider
Bamboo 1500
Supplier making
School Repair 10000
GFS Installation 12000
Sunil Kumar
Toilet 1000
Voucher no-6 (B) 11-10-18 Chakma
Carpenter Class Divider
2000
making
Table-Bench 2000
Sub Total = 620745

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 1 2 3 4 5 6 7
Lfd. Nr. des Grund der Einnahmen Ausgaben
Tag der Zahlung Empfänger Vermerke
Belegs Date of payment Recipient Zahlung Receipts Expenditures
Remarks
Serial No. of voucher Purpose of payment local currency local currency

1. School Repair
Materials
2. Table-Bench
Repair Materials
Voucher No-1A
04-12-18 Jum King 3. Latrine
(Top Sheet)
Construction
Materials
4. Class Divider
Materials
Voucher No-1 (A) 04-12-18 Jum King School Repair 35805
Voucher No-1 (B) 04-12-18 Jum King Latrine Repair 39800
Class Divider
Voucher No-1 (C) 04-12-18 Jum King 1800
Materials
Table-Bench
Voucher No-1 (D) 04-12-18 Jum King 7940
Repair Materials
1. GFS Materials
Voucher No-2 M/S Kalam
05-12-18 2. Tube well
(Top Sheet) Enterprise
Materials
GFS Materials &
Voucher No-2 (A M/S Kalam
05-12-18 Tube well 96625
&B) Enterprise
Materials
Sumon
Voucher No-3(A) 07-12-18 School Repair 32650
Tanchangya
Parilal
Voucher No-3(B) 07-12-18 Tanchangya School Repair 19000
Carpenter

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 1 2 3 4 5 6 7
Lfd. Nr. des Grund der Einnahmen Ausgaben
Tag der Zahlung Empfänger Vermerke
Belegs Date of payment Recipient Zahlung Receipts Expenditures
Remarks
Serial No. of voucher Purpose of payment local currency local currency

Tube well
Voucher No-3(C) 08-12-18 MD. Khalek 51500
Mechanic
Tube well
Voucher No-4(A) 10-12-18 MD. Khalek 53500
Mechanic
Toilet Repair 1000
Parimal Chakma
Voucher no-4(B) 10-12-18 Class Divider 8000
Carpenter
Table Bench 12000
Mittil Latrine 5250
Tanchangya Class Divider 6000
Voucher no-4(C) 10-12-18
Bamboo & Table-Bench
Wood Supplier 28350
Repair
Tube well
Voucher no-5 (A) 12-12-18 MD. Khalek 51500
Mechanic
Shymal Mitra Table-Bench
Chakma 19500
Voucher no-5 (B) 12-12-18 Repair
Bamboo &
Wood Supplier School Repair 6250
Bimal Kanti School Repair 4000
Voucher no-5 (C) 12-12-18 Chakma Toilet 1000
Carpenter Table-Bench 9000
School Repair 57800
Santi Moy
Class Divider
Voucher no-6 (A) 14-12-18 Chakma 2800
making
Carpenter
Toilet 1000
Voucher no-6 (B) 14-12-18 Athiti Dewan School Repair 53450

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 1 2 3 4 5 6 7
Lfd. Nr. des Grund der Einnahmen Ausgaben
Tag der Zahlung Empfänger Vermerke
Belegs Date of payment Recipient Zahlung Receipts Expenditures
Remarks
Serial No. of voucher Purpose of payment local currency local currency

Bamboo & Class Divider

Wood Supplier 6600
making
Toilet 1050
Voucher no-6 (C) 14-12-18 MD. Khalek GFS Repair 7000
Sub Total = 620170
Executive
#01 11-02-19 TA 43175
Director
#02 25-02-19 Volunteer TA 41125
Construction
#03 25-02-19 Govt.VAT 20065
Materials
Project
#04 25-02-19 General Admin Management 2722
meeting
Cheque book
#05 02-10-18 Bank Charge 288
issue charge
Account closing
#06 26-12-18 Bank Charge 345
charge
Donor Fund receive
Project cost
1240000
#07 (Over 915
Total Expenses
Expenditure)
1240915
Sub Total = 108635
Grand Total = Project cost (Over Expenditure)
worth 915 taka has been
1348635 deducted as the expense is
added in the project expenses

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