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Outgoing Global Volunteer: Keeping Exchange Participants Engaged

This document outlines ideas to engage exchange participants (EPs) during the 8 month gap between approval and participation. It suggests holding regular online meetings with EPs, adding them to WhatsApp groups by destination country, conducting personal development and time capsule activities, and sessions with returned EPs. Newsletters, education modules, assigning buddies, and informing EPs about reintegration are also proposed. A timeline is provided to prioritize the engagement channels each month leading up to participants' exchanges. The goal is to maintain interest and set expectations for EPs' upcoming international experiences.

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Ahsan Kamran
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47 views2 pages

Outgoing Global Volunteer: Keeping Exchange Participants Engaged

This document outlines ideas to engage exchange participants (EPs) during the 8 month gap between approval and participation. It suggests holding regular online meetings with EPs, adding them to WhatsApp groups by destination country, conducting personal development and time capsule activities, and sessions with returned EPs. Newsletters, education modules, assigning buddies, and informing EPs about reintegration are also proposed. A timeline is provided to prioritize the engagement channels each month leading up to participants' exchanges. The goal is to maintain interest and set expectations for EPs' upcoming international experiences.

Uploaded by

Ahsan Kamran
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Outgoing Global Volunteer

Keeping Exchange Participants Engaged:


Executive Summary: Re-approving EPs now for the coming summer cycle means an 8 month gap
between an EP getting approved and realized. The following is a basic list of ideas to be implemented
with the purpose of keeping EPs engaged with AIESEC during the 8 month gap.

The list is intended to be followed in a timeline order with no specific sequence of events.

 Having effective O2O’s with an EP:


The frequency of the O2O’s can be monthly, bi-monthly or set according to the EP through a
google form. The purpose of these O2O’s will be to create interest, learn about the EP’s
expectations, provide feedback and suggestions etc. O2O Tracker can also be implemented.
 Group your EPs country-wise:
All the participants can be added to a WhatsApp group categorized into the country they are
approved for. This will create engagement and will allow an EP to create contacts and make a
local network.
 PDP/ Time-capsule activity:
Have a session with your EP’s where they write down things/areas they want to improve on
during their experience. The writings will be given back to the participants once they return to
their home entity.
 FACI sessions with previous EP’s:
Conduct sessions with previous participants for a better expectation setting, providing
testimonials and helping them research about the country they are going to.
 Exchange Education Cycle:
Similar to the VEC conducted by AIESEC in IBA. Having videos on different topics regarding
exchange and quizzes with rewards.
 Monthly Newsletters:
EP’s can sign-up for monthly newsletters regarding exchange updates, articles on their country
etc. (10 best places to visit in Egypt)
 Inform your EP’s about Re-integration:
Explain the culture to them, tell them they can apply to become a part of AIESEC after returning
from their exchange.
 Taking input from the EP:
Survey on how EP’s would like to be engaged throughout the silent period.
 Helping EP’s make a mind-map:
Assist the EP in creating a mind-map for their exchange with questions about how they felt
during this period of silence and their expectations from the organization so they feel more
connected.
 Assigning buddies:
Assign buddies from the same project and different countries to carry out tasks to smoothly
carry out an initial ice-breaking stage.
Timeline:
Approved -> Realized

Earliest Approval: September


Earliest Realization: June
Silence Period: 8 months

EP Engagement channels can be prioritized and ranked according to timeline.

Suggested channels for the month of:


October – November:

 PDP/Time Capsule Activity


 Taking input from EP
 Having effective O2O’s with EP
December – January:

 Helping EP’s make a mind-map


 FACI Sessions with EP’s
 Exchange Education Cycle
February – March:

 Monthly Newsletter
 Assigning Buddies
April – May:

 Monthly Newsletter
 Inform your EP’s about Re-integration
 Group your EP’s country-wise

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