Last updated: July 2023

Job Title

HR Administrator – Recruitment – International Mobile Staff

Impact Statement

The Recruitment team HR Administrator (HRA) is the backbone to the recruitment team and works in close
collaboration with all members of the team, especially the Recruitment Officers (RO)s. They provide comprehensive
administrative support to the full recruitment cycle of international mobile staff (IMS) and other recruitment
activities. The Recruitment team HRA also provides administrative and logistical support to events organized and
carried out by the recruitment team. These include the pre-departure training for newly recruited international staff.
They participate in outreach activities, including communicating with the public on questions related to working
overseas.

Key Areas of Responsibility

• Application Screening: Completes the pre-screening of applicants according to set criteria and profile
priorities as determined by the recruitment team and using the Greenhouse Application Tracking System.
• Event Planning: Coordinates logistics for the pre-departure Welcome Days training. This includes organization
prior to the event, on-site support, and post-event wrap (incl. invitations, venue, accommodations, meals,
transport, supplies, billing, etc.).
• Public Facing Role: Manages calls and emails coming from the Canadian public requesting information about
applying with MSF for fieldwork. Participates in recruitment events (online and in-person) and provides
support to recruitment campaigns.
• Intern Recruitment and Management: Responsible for the full life-cycle of the internship from recruitment to
final evaluation and supervises the intern in a range of tasks and responsibilities that support the recruitment
team.
• Statistics and Reporting: Ensures that the recruitment team’s metrics are collected and maintained according
to Annual Plan indicators, making changes and updates according to MSF-CA HR needs, identified by ROs and
HR Manager

Job-specific Competencies

Human Resources Operations; Knowledge of human resources (HR) policies, operational processes, and
considerations; ability to implement HR-related tasks, processes, and projects to ensure that day-to-day operations
run smoothly. Proficiency Level: 2
• Assists training sessions related to recruitment processes and systems.
• Documents routine workflows, resource requirements and dependencies.
• Familiarity with Equity, Diversity and Inclusion concepts and their application in a recruitment context.
 • Implement-specific aspects of day-to-day HR operations according to HR strategies.
• Updates, reviews, and manages the Application Tracking System (Greenhouse) and ensures proper handover
of successfully recruited candidates to MSF’s Human Resources Information Systems (HRIS)
• Experience and familiarity with Canadian HR practice and legislation

Core Competencies
• Commitment to MSF’s Principles L1
• Stress Management L2
• Results and Quality Orientation L2
• Service Orientation L3
• Teamwork and Cooperation L2
• Planning and Organizing L2

Knowledge and Experience

• Previous experience in an administrative or professional office support role
• Knowledge and familiarity with the recruitment cycle (attraction, selection and onboarding)
• Experience in event planning (in person or hybrid).
• Experience dealing with confidential documentation and personal information
• Previous experience and high level of comfort using MS Office Suite/ Office365 in particular: Outlook,
SharePoint, Word, and Excel
• Comfortable navigating databases and data extraction (e.g., HRIS systems)

Education, Languages, and Certifications

• Recent graduate from a recognized college or university in human resources or a field relevant to the work to
be performed or an equivalent combination of relevant experience and education
• Fluency in verbal and written French and English

Working Conditions
• The designated core hours for work are from 10a.m. to 3p.m., Monday through Friday, to ensure the
completion of a standard 37.5-hour workweek, some weekends and evenings may be required.
• Travel within Canada (mostly between Montréal and Toronto). Percentage of time required to travel: 5-10%
domestic travel.
• Flexible work hours available and hybrid work model (40% in Toronto or Montreal MSF Canada office, and up
to 60% work from home)
• Office environment is open concept and workspace is shared with colleagues
• Workstations consist of sit/stand desks, anti-fatigue floor mat, swivel chair, and laptop with double monitor
• Work requires long hours in front of a computer/laptop screen

Job Information
Position Level: Individual Contributor
Department: Human Resources / Recruitment
Position Status: Permanent
Activity Rate: 100% (37.5 hours per week)
Location: Toronto, ON or Montreal, Québec
Salary Grade: Level B on the MSF Canada Salary Grid, $58,762 per year (non-negotiable)
Status: Must be legally authorized to work in Canada; MSF Canada is not in the position to support a work permit
process for any applicant outside of Canada.

Benefits: Health Spending Account, Lifestyle Spending Account, 5% RRSP contributions (no employee matching
required), starting four weeks’ vacation/year, flexible work hours, annual professional development budget,
Employee and Family Assistance Program (EFAP), and a positive and innovative office culture grounded in our core
values of humanity, integrity and results.

Additional Information
MSF Canada is a people-focused humanitarian organization that is proud to offer a diverse, collaborative, and
inclusive work environment. We strongly believe this approach enhances our work and we’re committed to equity in
employment. The organization seeks to attract and engage the best professionals to join and maintain meaningful,
productive, and lasting work relationships. We embrace diverse motivations and backgrounds of people working
together to exhibit their passion in action for the social mission of MSF.

MSF Canada acknowledges the existence of systemic racism and oppression and is committed to sustaining and
strengthening its anti-racism and anti-oppression (AOAR) efforts. As MSF Canada continues to grow and strive to
remove barriers in its offices in Canada and in MSF work environments abroad, we welcome applications from
individuals with unique experiences of intersectional oppression on the basis of their social markers such as their
ethno-racial identity, age, gender identity, education, socio-economic status or place of origin. We encourage Black,
Indigenous, People of Colour, LGBTQIA2S+ people, individuals living with disabilities and any individual deserving
equity to apply.

In line with MSF’s December 2021 pledge to reduce our carbon emissions by 50% by 2030, compared to our 2019
baseline, we encourage everyone to embrace and embed sustainable and climate-friendly practices. Applying a
climate and planetary health lens will help us improve our operational impact. Facing climate change and
environmental degradation through our operational activities by focusing on mitigation and adaptation will decrease
our dependency on fossil fuels, reduce our ecological footprint and help protect human health. Everyone, at all levels,
with all skill sets are needed to address the global threat of climate change.