I

i:

Mulliple Choice Questions

According to OpenOffice Calc which of the Neeta is planning to take a car loan to buy a
following is not a What-if analysis tool? new car. But she is not sure about the
(a) Conditional formatting (b) Goal Seek payback time, i.e. whether to pay it back in 5
(c) Scenarios (d) Solver L, O y"u.t considering that her monthly fuel
cost wiil also increase. In such cases, which
!s. (/) God Seek
of the following features of spreadsheet can
2 allows multiPle users to view edit she use to get an idea about it?
and change in a sPreadsheet. (a) Consolidation
(a)Opening (b) Reviewing (b) Macros
(c) Sharing (d) Collaborating (c) Templates
5. (c) Sharing (d) What-if analYsis
Ans. (/ V&at-if analysis
3 The ......,........featu,re ereates a summarized
outline of data in a worksheet' I This is a type of hyperlink available in
(a) Subtotal (b) Solver Hyperlink dialog box, which creates a new a-' -

{c) Goal Seek (d) Scenario worksheet.

(a) New document (b) New fite
t (a) Subtotal
(c) New worksheet (d) New data
a Default name of first scenario created in
Ans. (a) New document
Sheetl of CaIc is .,..........
(a) Sheet l_Scenario (b) Sheet_Scenario I t0 Goal Seekis also called as..."'.....,is one of
(c) Sheetl_Scenario-I (d) None of these the What-if analysis tools that is available in
(r) Sheetl-Scenario-l Calc.
(a) back-solving (b) solver
To start the macro recorder, which of the (c) forward-solving (d) result analysis
following command is used? (a) back-solving
Ans,
(a) Tools +Macros +Record Macro
{b) Tools +Record-+Record Macro It Rajat has received a spreadsheet, which is
(c) Data-+ Macros-+Record reviewed by his subordinates Puneet, Kar'rya
ld) None of the above and Aman, who made some corrections in it.
a) Tools -+ Macros -+Record Macro Before Rajat shared the spreadsheet with his
.\lpana has made four sPreadsheets subordinates, he has activated the track
containing marks of 5 subjects of all the changes feature. Which of ihe following
students of her class. She has to prepare a option he should use now to keep some of the
sheet that contains the total marks of all the changes made bY them?
(a) Accept and reject changes
students of her class. Name the option that (b) Overwrite and keeP changes
can be used to perform this task. (c) Both (a) and (b)
a) Subtotal (b)Average
(d) None of the above
c) Goal Seek (d) Scenario
Ans. (a) Accept and reject changes
,z) Subtotal
12 The comments that are added while creating
linked data is stored in the '.........
a scenario is displayed in the
.
... while
a) destination file
c) web file uslng scenano.
(a) preview pane (b) navigator box
c) source file
(c) comment window (d) None of these
d) domain file
Ans. (&) navigator box
.") source file
104 lnformotion Technology Closs

l3 In GoaI Seek dialog box, the ......... we enter The default page orientation in spreads
the reference of the cell that contains the value IS
to be changed. (a) landscape (b) horizontal
(a) vari.able cell (b) modifying cell (c) portrait (d) None of these
(c) changing cell (d) replacing cell (r) portrait
(a) variable cell
Which of the following is a spreadsheet
In CaIc, using the Subtotals dialog box, you can software?
select arrays and then choose a statistical (a) L,otus 1-2-3 (b)VisiCalc
function to apply to them. For efficiencyr you (c) Both (a) and (b) (d) None of these
can choose up to .....,..... groups of array to (r) Both 'a' and'b'
which to apply a function. TCBSE 2021Term-II
(a) two (b) three A worksheet is a
(c) four (d) five (a) collection of workbooks
(b) processing software
(/) three
(c) combinatjon of rows and columns
Solve option under Tools menu amounts to a (d) None of ttre above
more elaborate form of ............ . The difference (r) combination of rows and columns.
is that the Solver deals with equations with
multiple TCBSE 2021Teun-II By default, a workbook in Excel contain:
(a) Unknown variables, Goals Seek how many worksheets?
(b) Variables, Equation (a) 16 (b) 3
(c) Goal Seek, Unknown variables (c) 1s (d) 256
(d) Subtotal, Coal Seek (b) t
(r) Goal Seek, Unknown variables
Arguments passed to a macro from Caii
Rohan has { 50,000 that he wants to invest in always ICBSE 2O2lT'
two mutual funds for one year. Fund A is a low (a) strings (b) references
risk fund with 18olo interest rate and Fund B is a (c) numbers (d) values
higher risk fund with21.% interest rate. Which (/) values
feature of Spreadsheet (Calc) will be help him
to decide? [CBSE202l Term-II function takes data from a series
(a) Solver (b) Subtotal worksheets or workbooks and summan
(c) Linking sheets (il) Macros into a single worksheet that you can ur,_,
(a) Solver easily. lcBsE 2o2rT,
(a) Summation (b) Data
If you are continually working with the same Consolidation (c) Data Forma
range, then you may give a name to the range (d) Data Chart
using option under Data Menu. (b) Daa Consolidation
TCBSE 2021 Term-Il
(a) Define data (b) Define range 2a It refers to a cell or a range of cells on .
(c) Define reference (d) Define addres worksheet and can be used to find the
(/) Define range values or data that you want formula t:
calculate.
Scenarios are tool test for questions.
TCBSE SQP T
ICBSESQPTeTm-Il (a) Row (b) Column
(a) Auto (b) Goal Seek (c) Autosum (d) Cell referen{
(e) \tVhat-if (d) Drop Down
(d) Cell refbrence
(r) r07"hat-if
Hema is a chartered accountant. She
Which function cannot be performed through to maintain the accounts in a spreads-
Subtotal in a Spreadsheet? TCBSE Sep Term-Il
on everyday basis. There are number .
(a) Sum (b) Product
steps which she needs to follow ever.'
(c) Average (d) Percentage
Can you suggest her a feature of
(/ Perccntage spreadsheet through which she can
 Electronic Spreodsheet (Advonced)
105

perform these tasks quickly without

repeating the steps every time? 29 In a spreadsheet using to create a hyperlink
to a web FTP or Telnet, click on the ..,
ICBSE SQP Term-Il icon available in Hyperlink dialog box.
(a) Record chang,es (b) Track chang,es
(c) Goat Seek (a) browser (b) hyperilnk
(d) Using macros
lrts. (/ Using macros
(c) internet (d) mail and news
Ans. (c) internet
28 Raj has created a worksheet where he has
added all the information of his employees. 30 A ...... refers to a cell or a range of cells
He wants every employee to go through the on a Worksheet and can be used to find the
worksheet and update their address and values or data that you want formula to
phone number, if required. He also would like calculate.
(a) cell reference (b) block
j9 t<n9w the changes done by his employees. (c) sheet reference
Which feature of spreadsheet he snoltd (d) autofill
enable to see the changes made by tris Ans. (a) cell reference
employees? 'Sqn
fCnSf Term_Il 3t Reviewers and authors can add their
(a) Macro
to explain their changes in the cell of
(b) Link workbook
Spreadsheet.
(c) Change worksheet (a) Comments (b) Hyperlink
(d) Track changes (c) Worksheet (d) Macros
r,ls. (a) Track changes
(a) Comments
a-'-
{li

Fill in the Blonks

is used for analysing, sharing and
3 A spreadsheet is a matrix of ...... and
managing information for accounting
Ans, rows, columns
purpose.
ts. Spreadsheet 4 ....
..... link will stop working only if the target
is moved.
2 Each worksheet contains ......... rows and Ans. Absolute
columns.
5 ... tab is used to run Macro.
65536, 1024
Ans. Tools

True/Folse
Goal Seek in Calc helps us to find the desired
3 The content of a cetl can be changed by
result by adjusting an input value pressing F2 key on keyboard.
ts. True Ans. True

2 A cell address is recognised by column 4 There are maximum 256 sheets in workbook,
number and row label. Ans. True

False
5 Macros are a tool to test ,,What-if ,,questions.
Ans. False
106 lnformolion Technology Closs 10th

Very Short Answer MsA Type Guestions Lnt

Define the term formula. 55536

A formula is an equation rhat calculares the value to be
Give some examples of spreadsheet.
displayed. A formula when used in a worksheet, must be
begin with an equal to (=) sign. Lotus I -2-3, MS-Excel, Ope nOffice Calc.

Define the term workbook. Name the tools of What-if Analysis.

A workbook is a collection of worksheets. By default,
* Scenari<r * Goal Seek
there are three worksheets in every workbook. * Solver

Reena is new to use a Calc. Her instructor What is the more descriptive form of GoaI
asked her to open CaIc and questioned about Seek ?

active cell. \Mhat is an active cell? Solver

Active cell is a cell with heavy black color boundary.
What is subtotal ?

How rnany rows are there in OpenOffice Subtotal is a function listed under the Mathematical
CaIc? category when you use the Function wizard.

Short Answer (SA)Type euestions

What is the use of Consolidate option in Calc? working only ifthe start and target locations change
Data > Consolidate provides a way to combine data relative to each other. For insrance, ifyou have nvo
from two or more ranges of cells into a new range while spreadsheets in the same folder linked to each other ani
running one ofthe several functions (such as Sum or you move the entire folder to a new location, a relative
Average) on the data. During consolidation, the hyperlink will not break but an absolute link will break
contents of cells frorn several sheets can be combined
into one place. The effect is that copies ofthe identified 5 What is the difference between a workbook
ranges are stacked with their top left corners ar rhe and worksheet?
specified result position, and the selected operation is
Ans. Differences between workbook and worksheet are as
used in each cell to calculate the result value. follows:

What is the use of Scenario tool? Workbook Worksheet

A Scenario is a set ofvalues that Calc saves for a group A workbook is an Excel
A worksheet is a single
of cells. 'W'henever we run a scenario, Calc automatically file with one or more
spreadsheet of data.
substitutes the saved cell values into a connected worksheets
formula to give us an outpur. By having different A workbook would be the
scenarios for a same group of cells we can ger different A worksheet would be like
entire binder, with
results from the formula and compare these results to one section in that binder.
_e_v*elythrlg_ll j!
know which is the most suirable set of values for us.
What is macro? What is data analysis in a spreadsheet
software?
A macro is a saved sequence of commands or keystrokes
that are stored for later use. An example of a simple Data analysis is a process of inspecting, cleansing,
i'types'r transforming, and modeling data with the aim of
macro is one that your address. The Open
Office macro language is very flexible, allowing deriving useful information from it, which can furrher
automation of both simple and complex tasks. Macros be used in an organization's decision making process.
are especially useful to repeat a rask the same way over Calc offers several other tools for analyzing and
and over again. manipulating spreadsheets including data consolidation
subtotals, scenarios, Goal seek and Solvers etc. All these
Define absolute and relative hyperlinks as organized in two menus-Tools menu and data
used in CaIc. H:l.J*
Hyperlinks can be stored within your file as either
relative or absolute. An absolute link will stop workirrg
Mention any two operations that can be
only if the target is moved. A relative link will stop performed using macros in a spreadsheet.
Electronic Spreodsheet (Advo nced) 107

Macros can be used for the following operations: An absolute URI. contains all the information
(i) Iffonnatting settings need to be applied repeatedly in a necessary to locate a resource.
spreadsheet then, rlacros can be used. A relative URL locates a resource using an absolute
(ii) Macros can be used to sort data and to apply URL as a starting point.
mathemati:al functions or formulas.
What is the use of cell reference?
What do you mean by hyperlinks in ln order to avoid writing the data again and again 1or
spreadsheet? Give two different types of calculating purpose, cell reference is used. !7hen you
hyperlinks that can be used in spreadsheets. write any formula, for specfic function, you need to
In spreadsheets, Hyperlinks can be used in Calc to junrp ro direct Excel the specific location ofthat data. This
location is referred as, cell reference. So, eveqytime a
a different location from within a spreadsheet ar-rd can leads
new value added to the cell, the cell will calculate
the other parts of the current file, to diffbrent files.
accordir-rg to the reference cel1 fonnula.
Hyperlinks can be absolute and relative.

Long Answer (LA)Type Questions

Lavish is preparing notes for his upcoming between different scenarios for a group ofcells by
exams. Help him to write the correct answer of using the scenario drop down list or scenario
the foliowing: navigator.
(i) Scenario a-'
Anshita is preparing spreadsheet notes for i.-
(ii) Absolute iink her term exam. Help her to write short note
(iii) Relative iink on the following:
(iv) Macro (i) Scenarios
(i) The Scenario is a tool to test "V'hat-ifl' questions. Each (ii) Goal Seek
scenario is named and can be edited and formatted (iii) Solver
separately. 'When you print the spreadsheet, only the (iv) Subtotal
contents ofthe currently active scenario are printed. (i) Scenarios Scenarios are a tool to test "\[hat-il'
(ii) An absolute link contains all the information necessary questions. Each scenario is named and can be
to locate a resource and will stop working only if the edited and formatted separately. It is essentially a
target is moved. saved set of values for calculations. 'We can easily
iii) A relative link locates a resource using an absolute URL switch berween these sets using the Navigator or a
as starting point will stop working only if the start and Drop-dou.n list u,hich can be shown beside the
target locations change relative to each other. changing cells.
iiv) A macro is a saved sequence of commands or keystrokes (ii) Goal Seek It is used to calculate a result based
that are stored for later use or to be used lepeatedly. upon existing values. Using Goal Seek option
under Tools menu, we can discover what values
Explain the scenario tool of a spreadsheet will produce the result that we want.
software. (iii) Solver It is an elaborated forrn of Goal seek. The
-\ Scenario is a set ofvalues that Calc for a group of
saves difference is that the solver deals with equations
cells. \Thenever we run a scenario Calc automatically with multiple unknown variables. It is specifically
substitutes the saved cell values into a connected lormula designed to minimize or maximize the result
to give us an outpur. By having different scenarios for a according to a set ofrules defined by us.
same group of cells we can ger different results from the (iv) Subtotal It is a function listed under the
lormula and compare these results to know which is the Mathematical category when we use the Function
n-rost suitable set of values for us. For example, if you \X/izard (Insert > Function). Because ofits utility,
,,vanted to calculate the effect of diflerent interest rares on a the function has a graphical interface.
car loan, you could add a scenario for each interest rate,
SUBTOTAL, gets the totaliadds the data arranged
and quickiy view the results. This will help you to easilv
in array-that is, a group of cells with labels fbr
find out the most desirable rate of interest fbr availing the
columns and/or row's. For increasing the efficiency,
loan. Clearly a Scenario is a tool to tesr "\7har-if'
we can choose up to three gr-oups of arrays to
questions (What happens if I replace THIS value by
which the function can be applied.
THAT value ... ). Each scenario has a name, and can be
edited and formatted separateiy. You can easily switch How to save a shared spreadsheet?
Reler ro text on page 96.
108 AlldnOnG lnformolion Technology Closs l0l

Oriented Questions

Describe, how the owner of the restaurant could use the spreadsheet for financial modeling?
(i) Decide on a total purchasing need for next week/month/year.
(ii) Change figures in spreadsheet.
(iii) Raise/lower/add/delete any value.
(iv) Compare results with predicted/total needed/target results.
(v) To general use for budgeting like to calculate profit.

Arihant stationery keeps stock of various stationeries in his shop. The proprietor wants to maintain a

stock value and reorder level for following items as given in a spreadsheet. Write formulas for the
operations (i) to (iii) and answer the questions (iv) and (v) based on the spreadsheet given below
alongwith the relevant cell address.
1,'r-,' A B C ., ..,0,.....,,... i-. t G H

Item Code ltem Name Minimum Stock quantity Rate Quantity order
quantity in sto.k (<) to order value
{Unit) (Unit)

-----29-o---.
Whitner
^---a " ".
Steppler Pin
- r*350 *' --*
Pape. cutter . . i- 399""--" "-.

(i) To calculate the Stock Value as product of 'Quantity in Stock' and 'Rate' for each item present in the
spreadsheet.
(ii) To calculate the 'Quantity to Order' as 'Minimum Stock Quantity'-'Quantity in Stock' for each item.
(iii) To calculate the 'Order Vaiue' as product of 'Quantity to Order' and 'Rate' for the items if 'Quantity to Ord.
> = 0, else assign the value as 0.
(iv) Proprietor wants to graphically represent his stationery stock. Suggest him the most appropriate feature oi
MS-Excel.
(v) If Quantity in Stock's value changes, will have to redo all the calculations for that partlcular column.
Explain,
(i) At cell F2, type = D2*82 and then copy this formula using Fill handle in range F3 : F5.
(ii) At cell G2, type = C2-D2 and then copy this formula using fill handle in range G3 : G5.
celi H2, rype = IF (G2 , = 0, G2*82,0) and copy this formula using Fill handle in the range H3 : H5.
(iii) At
(iv) He should create chart of any type to graphically represent his data.
(v) No, the recalculation is not again required because the formula and functions that are given changes according to the
values in the cells.
Self Assessment
Multiple Choice Guestions
Which of the following is/are Spreadsheet software(s)?
(a) Lotus l-2-3 (b) MS-Excel (c) OpenOffice Calc (d) All of these
How many columns are there in Calc?
(al 256 (b) 65516 (c) l02a (d) e56
It is essentially a saved set of cell values for your calculations'
(a) Solver (b) Scenario (c) GoaI Seek (d)Macro

Fill in the blonks

Existing worksheets show a library named
Arguments passed to a macro from CaIc are always
is similar to an accounting ledges.

True/Folse
Data consolidation function takes data from a series of worksheet.
Solver is a more descriptive form of Macro.
There are two ways to reference cells in other sheets.

Very Short Answer VSA Type Questions

What is the use of spreadsheet?
Under which tab, you can find the Consolidate option?
How many ways are there to rename a worksheet?

Shorf Answer ISA Type Ouestions

How to insert sheet and rename afterwards?
Write the steps to create the reference with the mouse.
How to add a comment to a change?

Long Answer {LA}Type Questions

Explain the concept of comparing documents.
How to use macro recorder?
What is spreadsheet? Also, explain the Openoffice Calc.