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15 views29 pages

presentations

Uploaded by

usmanshakeelbhatti87
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Presentation Skills

Technical Report
Writing and
Communication Skill

By
Prof. Dr. Majid Majeed Akbar
Contents
 Preparation
 Clarity of Purpose
 Audience Recognition
 Timing
 Presentation Venue
 Structure of presentation
 Practice
 Confidence
 Handling transition in group presentation
 Presentation
 Do’s and don’ts
 Body language
Preparation
Preparation
1. Clarity of purpose:
 Purpose of presentation (what you wish to
achieve)
2. Audience
 What will the audience be expecting from the
presentation?
 How much do they already know about the
topic of the presentation?
 Is the audience composed of technical or non-
technical?
 Are there any sensitive issues (political or
cultural) that should be avoided for this
……………………….Continued
Timing: Presentation should be
timed carefully.
 Too long or too short presentation
Presentation Venue: Be familiar
with the presentation venue
Structure of Presentation:
 Introduction
 Body
 Conclusion
………………….Continued

i. Introduction
Greet your audience
Introduce yourself
Introduce your topic
State the purpose of presentation
Give a brief overview of your presentation
………………….Continued

Discussion or Body
Content
Sequencing your ideas
Keeping the audience's attention
Signposting or signaling where you are
Visual aid
iii. Conclusion

Reminder of what is said


Thanks
Invite for questions
Guidelines for Powerpoint
Slides

Uncluttered Slides
Large font (24-point)
One major topic per slide
Maximum 7-8 points per slide
No more than 3 or 4 colours
Consistent style
Practice

Practising the presentation

 Practice makes perfect


 Instills confidence
 Testing ground for visual aids
 Hand-off-----Transition from one
member to another in group
presentations
Presentation
Things You Shouldn’t
Do
 Reading directly from notes
 Reading all the time from
screen
 Turning back on audience
 Slouch, hands in pockets
 No excessive um, ah, you
know’s
 No nervous gestures
 Talk too fast,
 Talk too quietly
Things You Should Do
Eye contact
Can glance at
notes
Appropriate
gestures
Rhetorical
questions to
involve
audience
Your BODY SPEAKS even when you are
quiet.
Body Language
Appearance
Facial expressions
Eye contact
Posture and Movement
Voice
Non-Words
Appearance
It says more about you than you think.

Dressing

Hair cut
Facial Expressions
Face makes the things obvious even if you are hiding.

 Happiness
 Sadness
 Fear
 Anger
 Nervousness
Eye Contact
Eyes reflect your soul

The importance of eye contact:


It helps to
 maintain interest
 gain attention

Eye Dart
It shows:
 Nervousness
 Fear
Posture and Movement
How you hold yourself physically can
reflect how you hold yourself mentally.
 Stand tall as it shows self esteem and
confidence.
 Move to gain attention.

 Move hands to explain


or describe something.
Voice

It is like a vehicle.
A noisy old car or a finely tuned automobile.
Voice gives extra life to your message
Check:
 Pitch
 Speed
 Volume
 Pronunciation
Stage fright

-In spotlight
-Unprepared
-Inexperienced
Managing presentation
nerves
 Practice deep breathing
 Drink water
 Smile
 Press and massage your forehead
 Just before you start talking, pause, make
eye contact, and smile
 Speak more slowly than you would in a
conversation
 Move around during your presentation
 Stop thinking about yourself
Tips to Control the
“Butterflies”

Know the room- Become familiar


with the place of presentation
Know the audience- Greet or
chat with the audience before
hand. It’s easier to speak to
friends than to strangers
Know your material-Increased
nervousness is due to un-
preparedness
Control the “Butterflies”

Relaxation- relax entire body by


stretching and breathing so as
to ease the tension
Visualize giving your speech-
Visualize yourself giving your
speech from start to finish. By
visualizing yourself successful,
you will be successful
Control the “Butterflies”

People want you to succeed-the


audience is there to see you
succeed not to fail
Don’t apologize-by mentioning
your nervousness or apologizing,
you’ll only be calling the
audience’s attention to mistakes
Control the “Butterflies”

Gain experience-experience
builds confidence, which is key
to effective public speaking
Practice takes you from this..
To this….
CONCLUSION

Well-prepared

Well-presented

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