Tender Specification No.

CCP-I/60/2023-2024

UTTARAKHAND POWER CORPORATION LIMITED

( A Govt. of Uttarakhand Enterprises)

E-TENDER SPECIFICATION NO. CCP-I/60/2023-2024

TENDER DOCUMENT FOR SUPPLY OF 11KV XLPE Cable Al. 3x50Sq.mm 50Km.

Date & time of Prebid conference in online mode :- 18.1.2024 at 12:00hrs

Last Date & time of online request for Tender and :- 24.1.2024 UPTO 17:00hrs
Submission of tender in online & Offline mode

Date of opening of bid Part-I in online and :- 25.1.2024 at 16:30hrs.

offline mode

COST OF TENDER: :- Rs. 11,800.00ONLY (Including GST)

EARNEST MONEY: :- Rs 4,81,000.00

CORPORATE ( CONTRACT & PROCUREMENT-I)

UTTARAKHAND POWER CORPORATION LTD
VICTORIA CROSS VIJEYTA GABAR SINGH URJA BHAWAN,
KANWALI ROAD,DEHRADUN – 248001
Phone No. 0135-2763897
(0135) – 2763672 – 75 ( Ext., 152, 176, 177 )
FAX No. 0135-2760289
E-mail: upclccp1@rediffmail.com

Page 1 of 39
 Tender Specification No. CCP-I/60/2023-2024
UTTARAKHAND POWER CORPORATION LIMITED
(A Govt. of Uttarakhand Undertaking)
Corporate Identity No. U40109UR2001SGC025867/2358
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road,Dehradun –248001
Telephone-(0135)2763672-76, Fax-(0135)2760289, Website: www.uktenders.gov.in
E-TENDER NOTICE (NIT)
Uttarakhand Power Corporation Ltd., Dehradun invites e-tender for following as detailed below:-

Sl. Name of Item Tender Tender Estimated Average Earnest Cost of Date & time Last Date & Date of
No. Specification Qty. cost (in ) yearly Turn Money tender of Prebid time of online opening
No. Over of (in ) document conference request for of bid
Preceding including in online Tender and Part-I in
Three GST mode Submission online
Financial Year (in ) of tender in and
i.e. 2020-2021 online & offline
2021-2022 & Offline mode mode
2022-2023 (in
)
1 11KV XLPE Cable CCP-I/60/ 50Km 2,40,02,923.00 4,00,00,000.00 4,81,000.00 11,800.00 24.1.2024 25.1.2024
18.1.2024
Al. 3x50Sq.mm 2023- upto at 16:30Hrs.
at 12:00hrs
2024 17:00Hrs

Pre Qualifying Condition (PQR):-

(i) The bidders should be original reputed manufacturers or their accredited representatives.

(ii) Manufacturing Experience:-

The indigenous manufacturers must have manufactured and supplied at least 150% of tender quantity of 11KV XLPE
Cable of tender size or XLPE Cable of higher size and / or voltage to Govt. departments/ Govt. undertaking/ SEB’s /
Power Sector Utilities in the last three financial years. Documentary proof must be submitted along with Part-I of bid.

(iii) Operational experience:-

Performance certificate of at least 20% of tender quantity of 11KV XLPE Cable of tender size or XLPE Cable of higher
size and / or voltage to the effect that the same has given three years proven trouble free service. The manufacturer shall
provide performance certificate for the same issued from Govt. department/ Govt. undertaking/ SEB’s / Power Sector
Utilities. Documentary proof must be submitted along with Part-I of bid.

If the bidder has been awarded any supply order of similar item by UPCL during last five (5) years as on the date of opening
of Part-I of the tender, overall performance of the bidder should have been satisfactory and the bidder should have
successfully completed the supply as per respective agreement.

(iv) Average Turnover:-

Average yearly Turnover of the bidder for preceding three financial years i.e. 2020-2021, 2021-2022 & 2022-2023 should
not be less than Rs 4,00,00,000.00 and for proof of the same audited balance sheet of profit and loss account shall have to
be submitted along with Part-I of bid.

(v) Testing facilities:-

The tenderer must have all necessary testing facilities at their works for carrying out such routine and acceptance tests as
prescribed in the relevant ISS/International standards and any other routine and acceptance test as specified in the
specification.

(vi) Type Test:-

The offered item must have been fully type tested only from Govt. approved/NABL accredited testing laboratories as per
relevant ISS and /or any other specified international standards, during last 05 years period to be reckoned from the date of
opening of tender.

(vii) An undertaking on Rs 100/ non judicial stamp paper duly notarized by notary that the manufacturer or manufacturer & their
accredited representative both have not been blacklisted / debarred by any Govt. undertaking / Govt. departments / SEB’s /
Power Sector Utilities. In case same is found then their tender/Order shall be treated as cancelled at any stage and
EMD/Performance security shall be forfeited.

The bidder can freely view & download the e-tender document from the website www.uktenders.gov.in on or before the
date as mentioned in column No. 9 of above table. However, for participation in the tender, the bidder shall have to submit
the details of tender fee in the form of RTGS/NEFT in online mode (NON REFUNDABLE ) / relevant fee exemption
certificate (as mentioned in the tender document) at the time of request of the e-tender.

E-Tenders will be received and opened on the dates as mentioned above. In case the above date is holidays, the tenders will
be received & opened on the next working day at same time. This office is not responsible if the tender documents are
delayed in transit or are not made available by the Postal Department / Courier. The under signed reserve the right to reject
any or all tenders without assigning any reason thereof and no claim on this account shall be acceptable. The tenders
received after the date & time as mentioned above shall not be considered. All other details and terms & conditions are
available in tender document.

Superintending Engineer
Corporate (Contract & Procurement-I)

SAVE ELECTRICITY IN THE INTEREST OF THE NATION use L.E.D. bulb save electricity, Toll Free No. 1800 419 0405 or 1912 “ Pay Electricity bill online 24x7 from www.upcl.org”. (For
information on Electricity theft, informer may report to Toll free No 18001804185/ Fax No 0135-2760911)

Page 2 of 39
 Tender Specification No. CCP-I/60/2023-2024

PRE QUALIFYING REQUIREMENTS / CONDITIONS (PQR)

1. The pre-qualifying conditions of the tender shall be as under: -
1.1 MANUFACTURER OR ACCREDITED REPRESENTATIVE:
1.1.1 The bidders should be original reputed manufacturers of or their accredited representatives.
1.1.2 In case bidder being accredited representative the technical pre qualifying conditions shall be taken of the
manufacturer & financial pre qualifying conditions that of the bidder.
1.1.3 The accredited representative must submit along with the tender document a certificate in enclosed pro-forma
from the manufacturer on non judicial stamp paper of Rs 100/- that the bidder is authorized to participate in this
tender on behalf of him. The certificate should be duly attested by notary. If these documents are not furnished
along with the tender the offer will liable to be rejected summarily.
1.1.4 In case the manufacturer themselves as well as their accredited representative / representatives bid, the
tender (Part-I) of the manufacturer as well as their accredited representative shall be opened but their further
consideration in the bid shall be decided by the UPCL competent committee.
Note: - Clause No 1.1.2 to 1.1.4 is applicable if tender is quoted by accredited representative of manufacturer.
1.2 MANUFACTURING EXPERIENCE:-
1.2.1 The indigenous manufacturers must have manufactured and supplied at least 150% of tender quantity of 11KV
XLPE Cable of tender size or XLPE Cable of higher size and / or voltage to Govt. departments/ Govt. undertaking/
SEB’s / Power Sector Utilities in the last three financial years. Documentary proof must be submitted along
with Part-I of bid.

1.3 OPERATIONAL EXPERIENCES :

1.3.1 Performance certificate of at least 20% of tender quantity of 11KV XLPE Cable of tender size or XLPE Cable of
higher size and / or voltage to the effect that the same has given three years proven trouble free service. The
manufacturer shall provide performance certificate for the same issued from Govt. department/ Govt.
undertaking/ SEB’s / Power Sector Utilities. Documentary proof must be submitted along with Part-I of bid.

1.3.2 If the bidder has been awarded any supply order of similar item by UPCL during last five (5) years as on the
date of opening of Part-I of the tender, overall performance of the bidder should have been satisfactory and the
bidder should have successfully completed the supply as per respective agreement.

1.4 AVERAGE YEARLY TURNOVER :

1.4.1 Average yearly Turnover of the bidder for preceding of three financial years i.e. 2020-2021, 2021-2022 &
2022-2023 should not be less than Rs 4,00,00,000.00 and for proof of the same audited balance sheets of
profit and loss account shall have to be submitted with Part-I of bid.
1.5 TESTING FACILITIES:
1.5.1 The tenderer must have all necessary testing facilities at their works for carrying out such routine and
acceptance tests as prescribed in the relevant ISS/International standards and any other routine and
acceptance test as specified in the specification. List of testing facilities must be submitted along with Part-I of
bid.
1.6 TYPE TEST:
1.6.1 The offered equipment must have been fully type tested only from Govt. approved/NABL accredited testing
laboratories as per relevant ISS and /or any other specified international standards, during last 05years period
to be reckoned from the date of opening of tender. Type test report must be submitted along with Part-I of bid.
1.7 An undertaking on Rs 100/ non judicial stamp paper duly notarized by notary that the manufacturer or
manufacturer & their accredited representative both have not been blacklisted/ debarred/banned by any Govt.
undertaking/ Govt. departments / SEB’s / Power Sector Utilities. In case same is found then their tender/Order
shall be treated as cancelled at any stage and EMD/Performance security shall be forfeited. Above
undertaking will have to be provided by bidder along with technical / Commercial bid of Part-I.

Note: - In case bidder being accredited representative, the above undertaking is to be furnished by
manufactures & their accredited representative separately in enclosed pro-forma.

2. INSTRUCTIONS TO BIDDERS
PREPARATION OF TENDER:

2.1 Before submission of the tender, the Bidders are required to make themselves fully conversant with
the Technical Specification, Drawing, Special Instructions to Bidder, Instructions to Bidders, General
Requirement of Specification including Schedules and General Condition of Contract of Form ’B’ as
may be applicable so that no ambiguity arises at a later date in this respect. The Schedules are to be
invariable completed in type / legible hand writing and supporting papers are to be annexed with individual
schedule. Incomplete schedules will out- rightly rejects the tender.

2.2 Any inconsistency or ambiguity in the offers made by Bidder shall be interpreted to the maximum
advantage of UPCL and dis-advantage to the Bidder. The Bidder shall have no right to question the
interpretation of the purchaser in all such cases and the same shall be binding on the Bidder.
Page 3 of 39
 Tender Specification No. CCP-I/60/2023-2024

2.3 This office is not responsible if the tender documents are delayed in transit or are not made available by the
Postal Department / Courier.
2.4 The tender should be prepared and submitted strictly in accordance with the instructions contained in these
specifications. The tender shall be complete in all respect. Tender must be submitted in the manner specified
on the attached prescribed schedule and/or copies thereof. To complete the proposal, the Bidder must fill in
the tender form, Declaration, all schedules & data sheet, annexed with the specification item by item in
accordance with the instructions and notes supplementary thereto. The interpolations, insertions cutting &
corrections made in the tender offers should be duly initialed by the bidder.
2.5 Bidder shall supply the data required in sheets annexed with the specification by typing at appropriate places
against each item to facilitate preparation of comparative statements. These sheets must be properly/signed by
authorised representative of the bidder/ manufacturer testifying the data submitted. All schedules must be duly
filled in and shall be enclosed with each copy of the tender. Incase the bidder does not supply any of required
information at the time of tender, necessary loading may be made while evaluating the prices of his offer
without giving him any further opportunity to supply or clarify the same. The bidders are notified that incase the
required information are not furnished in the specified proforma/schedules attached with the specification, the
purchaser shall not be responsible for any error in the evaluation of their tender on this account. Further, the
failure to comply with this requirement may result in the rejection of the tender at the discretion of the
purchaser.
2.6 Bidder shall ensure to put initial on each and every page of the tender. Last page of each document
forming part of the tender shall bear full signature under official seal fully disclosing the name,
designation and relationship with the firm of the signatory.
2.7 Bidder shall also provide a self attested affidavit on non judicial stamp paper of Rs 100/- duly notarized
by notary that all the information provided by the firm in the bid document are true and Correct. In
case, any forged or false document is found at any stage, then the tender/ order of the bidder shall be
treated as cancelled and necessary action shall be taken against bidder, which may include forfeiting
the EMD/security cum performance guarantee, debarring/ blacklisting for further participation in future
tenders of UPCL, based on the merits/ demerits of the case.
2.8 Purchaser may revise or amend these specification and drawings etc. prior to date notified for opening of
tender. Such revision/amendment, if any, will be communicated to all prospective bidders as amendment/
addendum to the specification maintaining reasonable time schedules for preparation of tender by the bidders.

2.9 Any portion of the terms and conditions as laid down in these specification which are not clear to the bidder
should be got clarified from the purchaser before submission of the tender so that no ambiguity/ confusion
arises at a later date in this respect.

2.10 A set of technical, descriptive and illustrative literature along with drawing must accompany each copy of the
tender so that a clear understanding of the equipment offered is obtained. The tender sent by post must be
posted by Registered Post A.D., sufficiently in advance so as to reach the Purchaser by the scheduled date
and time of submission of tender. Any tender received after the date and time of submission even on account
of postal delay shall not be opened. The bidders are therefore, requested to ensure in their own interest that
the tenders are delivered in time.

2.11 TELEGRAPHIC / FAX TENDERS SHALL NOT BE CONSIDERED UNDER ANY CIRCUMSTANCES.
Bidder, if so desires, may authorize one representative for attending Tender opening on his behalf. In such
instance, the representative shall be required to submit the authorization certificate with his signature duly
attested by the person signing tender on behalf of the bidder. Certificate shall be submitted to the authority
opening the tender. In absence of such certificate, no representative shall be allowed to participate in tender
opening.

2.12 Uttarakhand State Industrial policy No. 1542/VII-3-19/143-m|ksx@2003 fnuk¡d 20 vxLr 2019 shall
be applicable in the tender as under:-

2-12-1 Ø; ojh;rk uhfr%&

¼d½ ;g uhfr mu lw{e o y?kq m|eksa] LVkVZIl ij ykxw gksxh] ftUgksaus jkT; ds m|ksx foHkkx ls y?kq
m|ksx LFkk;h iathdj.k] lw{e] y?kq ,oa e/;e m|e fodkl vf/kfu;e&2006 (MSMED Act-
2006) ds vUrxZr lw{e rFkk y?kq m|e ds :i esa m|ferk Kkiu Hkkx&2 (E.M. Part-II) dh
vfHkLohd`fr vFkok lw{e] y?kq o e/;e m|e ea=ky;] Hkkjr ljdkj ls m|ksx vk/kkj izkIr fd;k
gks ;k ftudks vkS|ksfxd uhfr ,oa lao/kZu foHkkx] Hkkjr ljdkj vFkok mŸkjk[k.M LVkVZ&vi
dkWmafly ls LVkVZvIl ds :i esa ekU;rk feyh gksA

¼[k½ ;fn lkoZtfud [kjhn@lsokvksa ds mikiu esa jkT; ljdkj ;k mlds foHkkxkas@laLFkkvksa@fudk;
@miØeksa }kjk vkbZ-,l-vkbZ- vkbZ-,l-vks- vFkok fo”ksf"kd`r mRiknksa dks [kjhns tkus@lsokvksa ds
mikiu dh vko”;drk gks] rks ,sls mRiknksa ds fof”kf"V;ksa ,oa ekudksa dk fooj.k fufonk esa gh ns
fn;k tk;s] rkfd xq.koRrk ls le>kSrk fd;s fcuk izns”k ds lw{e ,ao y?kq m|eksa ¼dqVhj] [kknh
Page 4 of 39
 Tender Specification No. CCP-I/60/2023-2024
xzkeks|ksx] gFkdj?kk o gLrf’kYi ,oa LVkVZIl lfgr½ ls Ø; ojh;rk uhfr ds vuqlkj
lkexzh@lsokvksa dk mikiu (Procurement) fd;k tk ldsA xq.koRrk@ekudhdj.k dks n`f"Vxr~
j[krs gq, fufonk esa lgHkkxh ,sls m|eksa ds ikl jkT;@dsUnz ljdkj }kjk vf/kd`r
izkns”kh;@jk"Vªh;@vUrjkZ"Vªh; ekudhdj.k laLFkkvksa ds izek.k&i= gksus vko’;d gSA bdkbZ;ksa
}kjk mRikfnr mRikn rFkk lsokvksa ds mRiknu ,oa vkiwfrZ {kerk ds vkadyu gsrq jk"Vªh; y?kq
m|ksx fuxe fy0 (NSIC) ¼Hkkjr ljdkj dk miØe½ ls mRiknu ,oa vkiwfrZ {kerk dk izek.k
i= izkIr djuk vko’;d gksxk] rkfd fufonk esa lgHkkxh m|eksa dh mRiknu ,oa vkiwfrZ {kerk dk
vkdyu lqfuf”pr gks ldsA ;kstuk ds izFke o"kZ esa ;fn bdkbZ jk"Vªh; y?kq m|ksx fuxe fy0 esa
iathd`r ugha gqbZ gS vkSj {kerkadu ugha gks ldk gS] rks bdkbZ ds 'kiFk i= rFkk vf/kd`r pkVZM
bathfu;j }kjk izekf.kr {kerkadu izek.k i= ds vk/kkj ij bdkbZ dks ;kstukUrxZr iathd`r fd;k
tk ldsxk] fdUrq iathdj.k dh oS/krk 1 o"kZ rd gh jgsxhA

¼x½ Ø; ojh;rk uhfr ds vUrxZr vf/kizkfIr O;ogkjksa ,oa vkns”kksa dk ikyu djrs gq, fu"i{k] leku]
ikjn”khZ vkSj ykxr l{ke O;oLFkk ds vuq:i vkiwfrZdrkZvksa ds chp izfrLi/kkZRedrk cuk;s j[krs
gq, uhfr dk fØ;kUo;u fd;k tk;sxkA

¼?k½ Ø; ojh;rk ls rkRi;Z xq.koRrk ls le>kSrk fd;s fcUkk izns”k ds lw{e ,oa y?kq m|eksa ¼dqVhj]
[kknh xzkeks|ksx] gFkdj?kk o gLrf”kYi ,oa LVkVZIl lfgr½ dks izns”k ds e/;e] c`gr rFkk izns”k
ls ckgj dh lHkh Jsf.k;ksa ds m|eksa dh rqyuk esa nh tkus okyh ojh;rk ls gksxk] c”krsZa fd ,slh
bdkbZ }kjk fufonk esa nh xbZ njsa U;wure nj (L-1) ls vf/kdre 10 izfr’kr lhek ds vUrxZr gksA
ijUrq jkT; dh ,e0,l0,e0bZ0 uhfr&2015 esa oxhZd`r Js.kh& , o ch ds tuinksa@{ks=ksa esa
vf/kdre lhek 15 izfr”kr gksxhA

¼M+½ fufonk esa izns”k ds lgHkkxh lw{e ,oa y?kq m|eksa ¼dqVhj] [kknh xzkeks|ksx] gFkdj?kk o gLrf’kYi
,oa LVkVZIl lfgr½ ftlus (L-1+10 izfr”kr) ¼Js.kh , o ch ds oxhZd`r tuinksa@{ks=ksa esa L-1+15
izfr”kr½ ewY; cS.M ds Hkhrj fufonk ewY; m)r fd;k gS] vkSj mUgsa ,slh ifjfLFkfr esa tgk¡ L-1
ewY; izns”k ds lgHkkxh lw{e ,oa y?kq m|eksa ¼dqVhj] [kknh xzkeks|ksx] gFkdj?kk o gLrf”kYi ,oa
LVkVZIl lfgr½ ds vfrfjDr fdlh vkSj ls gks] ogk¡ muds ewY; dks L-1 ewY; ds Lrj ij ykdj
vkiwfrZ ds vkns”k fn;s tk;saxsA ,sls ,d ls vf/kd izns”k ds l{e o y?kq m|eksa ¼dqVhj] [kknh ,oa
LVkVZIl lfgr½ ds lgHkkxh gksus ij vkiwfrZ dks vkuqikfrd :i ls ¼fufonk dh xbZ ek=k rd½
ckaVk tk;sxkA

¼p½ lkexzh@lsokvksa ds mikiu ds fy, fu/kkZfjr okf"kZd y{; dh izkfIr ds izR;sd 'kkldh;
foHkkx@laLFkku@miØe@fudk; ds fy, izns”k ds lw{e o y?kq m|eksa ¼dqVhj] [kknh xzkeks|ksx]
gFkdj?kk o gLrf”kYi ,oa LVkVZIl lfgr½ ls U;wure 25 izfr”kr mikiu djuk vkKkid
(Mandatory) gksxkA lw{e o y?kq m|eksa ls dqy okf"kZd [kjhn esa ls 25 izfr”kr ds y{; ds
vanj efgykvksa ds LokfeRo okys lw{e o y?kq m|e ls [kjhn ds fy, 3 izfr”kr dk y{; fufnZ"V
fd;k tk;sxkA

¼N½ fufonk esa njksa dh rqyuk dj lfgr ,Q0vks0vkj0 MsfLVus”ku ds vk/kkj ij dh tk;sxhA

12.2.2 fofuekZ.kd@lsok iznkrk vkiwfrZdrkZ m|eksa dk iathdj.k%&

¼d½ lkexzh@lsokvksa dh vf/kizkfIr ds fy, fo”oluh; vf/kizkfIr ds Jksrksa dks LFkkfir djus gsrq
lkexzhokj ik= ,oa l{ke fofuekZ.kd@lsok iznkrk vkiwfrZdrkZ m|eksa dk m|ksx funs”kky; Lrj
ij iathdj.k fd;k tk,xkA bl izdkj ds iathd`r m|eksa dks iathd`r vkiwfrZdrkZ dgk tk,xkA

¼[k½ fofuekZ.kd rFkk lsok iznkrk vkiwfrZdrkZ m|eksa dks iathd`r djus ls iwoZ mudh vke
[;kfr@i`"BHkwfr] fofuekZ.k@lsok iznkrk {kerk] xq.koRrk fu;a=.k iz.kkyh] vkfn dk Hkh lrZdrk ls
lR;kiu fd;k tk,A

Page 5 of 39
 Tender Specification No. CCP-I/60/2023-2024
¼x½ m|eksa dk iathdj.k] lkexzh@lsokvksa dh izd`fr ds vk/kkj ij fu/kkZfjr vof/k ¼1 o"kZ ls 3 o"kZ
rd½ ds fy, fd;k tk,xkA bl fuf”pr vof/k ds ckn m|eksa dks iathdj.k ds uohuhdj.k ds
fy, u, fljs ls vkosnu djuk gksxkA
¼?k½ uhfr ds vUrxZr ,sls m|eksa ds iathdj.k ds fy, vkosnu dk izk:Ik] izfØ;k o fn”kk funsZ”k
egkfuns”kd@vk;qDr m|ksx] mŸkjk[k.M }kjk fu/kkZfjr fd, tk,¡xsA

¼M+½ ;fn dksbZ iathd`r m|e iathdj.k dh 'krksZa dk vuqikyu djus vFkok lkexzh@lsokvksa dh le;
ls vkiwfrZ djus esa vlQy jgrk gS vFkok fu/kkZfjr ekud ls fuEuor izdkj dh lkexzh dh
vkiwfrZ djrk gS vFkok xyr ?kks"k.kk@rF; izLrqr djrk gS rks ml m|e dks iathd`r vkiwfrZdrkZ
dh lwph ls gVk fn;k tk,xkA

12-2-3 laO;ogkj ykxr esa deh&laO;ogkj ykxr esa deh ykus ds fy, lw{e vkSj y?kq m|eksa ¼dqVhj] [kknh
,oa LVkVZIl lfgr½ dks fu%”kqYd fufonk izi= miyC/k djkdj gsrq fuf”pr vfxze jkf”k ¼bZ0,e0Mh0½
esa iw.kZ NwV iznku dh tk;sxhA

12-2-4 jkT; ds lw{e o y?kq m|eksa ¼dqVhj] [kknh ,oa LVkVZIl lfgr½ dks foi.ku esa izksRlkgu fn;s tkus ds
fy, xq.koRrk ls le>kSrk fd;s fcuk fufonk esa j[kh x;h vkSlr lkykuk VuZvksoj] fofuekZ.k@lsok
dk vuqHko@vkiwfrZ dh ek=k] ifjpkyu vuqHko@izn’kZu izek.k&i= izLrqr djus dh iwoZ vgZrk
(Pre Qualification)@ekun.M esa iw.kZ :i ls NwV nh tk;sxhA fo”ks"k ifjfLFkfr;ksa esa] tSls
lkoZtfud lqj{kk] LokLF;] egRoiw.kZ lqj{kk vkWijs”kUl vkSj midj.k tgk¡ ij fofuekZ.k@lsok dk
vuqHko] vkiwfrZ dh ek=k o ifjpkyu dk vuqHko@izn”kZu izek.k i= izkIr fd;k tkuk vifjgk;Z gks]
lkykuk VuZvksoj rFkk iwoZ vuqHko dh 'krZ esa f”kfFkyRkk iznku ugha dh tk,xhA
12.2.5 Preference to Startups, Micro and Small Enterprises of Uttarakhand in Government Procurement-

With reference to the Uttarakhand Procurement (Amendment) Rules, 2017 and as amended in 2019 vide
126/XXVII/(7)32/2007 TC/2019 and Purchase Preference Policy vide 1542/VII/3-19/143/Udhyog/2003, all the
startups recognized by the Uttarakhand Startup Council, Micro and Small Enterprises of Uttarakhand shall be
given relaxation subject to meeting of quality and technical specification in accordance with the relevant
provisions for procurement.

The startups participating in the tender shall be given:-

1. Free Tender Form
2. Relaxation in Prior Turnover Requirement
3. Relaxation in Prior Experience Requirement
4. Relaxation in Earnest Money Deposit

If the quotes of the participating startups, Micro and Small Enterprises of Uttarakhand are higher than the L-1
rates and if the quotes of the startups are within 10% range of L-1 rates for plain *area or within 15% range of L-1
rates for hilly areas*, the startups shall be given an opportunity to supply minimum 25% of the Total Supply at L-1
rates.

*Areas has been define under MSME Policy 2015 (As amended time-to-time).

3.0. CONSIDERATION DATE OF BID:

3.1 The above cited qualification of PQR shall be counted as on the date of opening of the tender Part-I. All
statements and claims should be duly supported by authenticated copies of documents without which the
tender is liable to be rejected summarily.
3.2 Power of attorney to sign the tender by the competent authority of the firm on non- judicial stamp
paper of Rs 100.00 duly attested by notary must be submitted.

4. SUBMISSION OF TENDER:

4.1 The bidders who want to avail the benefits of Industrial policy No. 1542/VII-3-19/143-
m|ksx@2003 fnuk¡d 20 vxLr 2019 as mentioned at clause No. 2.12.1 above are
required to upload the scanned copy of relevant registration certificate as
mentioned at clause No. 2.12.1¼d½ in online mode on the webportal. Whereas, in
offline mode, the bidders shall submit copy of the same certificate as mentioned
above at the time of submission of their tender in separate envelope. If any bidder
Page 6 of 39
 Tender Specification No. CCP-I/60/2023-2024
fails to upload the required documents as cited above then the hard copy of the bid
shall not be considered for opening and tender of the bidder shall be rejected
summarily.

4.2 The other bidders shall upload the scanned copy of detail of RTGS/NEFT transfer
for requisite tender fee / cost of tender in online mode. Whereas, in offline mode, the
bidders shall submit proof of RTGS/NEFT in requisite tender fee / cost of tender
(NON REFUNDABLE) at the time of submission of their tender in separate envelope.
If the bidder fails to submit requisite tender fee as / cost of tender above then the
tender of the bidder shall not be considered for opening.

Note: Bidder may submit tender fee / cost of tender through

RTGS/NEFT mode in following bank account.
Bank Details:
Name of Bank : State Bank of India, IDT, Kaulagarh Road, Dehradun-248006.
IFS Code : SBIN0010624
Account No. : 39343123854

4.3 Tender shall be submitted through E-tendering mode.

4.4 The bidder must upload /submit scanned copy of earnest money, schedule “C” (Executed on non judicial stamp
paper of Rs 100.00), ‘PQRPart-I’, ‘Price Bid part-II’ Excel file, on e-tendering website www.uktenders.gov.in
before last date & time of tender submission.
4.5 Other documents may be uploaded through the link ‘General document’ on the website.
4.6 Bidders are required to submit following document in hard copy to this office within the last date and time of tender,
otherwise their tender will be liable for rejection.
4.6.1 Earnest money deposit (EMD) and schedule ‘C’.
4.6.2 Documents for proof of fulfillment of Pre-qualifying conditions.
4.6.3 Schedules & other required documents.
4.6.4 The envelope containing hard copies shall be superscribed “Tender Bid Part-I (Earnest Money, Validity,
Technical & Commercial Bid) against specification No. CCP-I/60/2023-2024.”

Special Note: - Please read following (In block) carefully and ensure that: -

1. If the bidder fails to submit/upload scanned copy of tender fee / relevant fee
exemption certificate, earnest money (Valid for 180 days from the date of opening of
Part-I +45days claim period), schedule “C” (Executed on non judicial stamp paper of
Rs 100.00),‘PQR Part-I’, through e-tendering mode then his tender will not be
considered for opening even if hard copy of same is submitted by bidder in the
office.
2. Documentary proof of PQR is to be submitted alongwith part-I of bid otherwise Part-
II (Price bid) of bidder will not be opened. No correspondence in this regard shall be
made with the bidder after opening of Part-I of bid.
3. If ‘PQR Part-I’ is found blank on the website then the bid will not be considered for
further processing.

4. ‘Price bid part-II’ excel file (so called Part-II) must be submitted/ uploaded through e-
tendering mode only. Hard copy of the price bid (Part-II) shall not be considered. If
any bidder enclose hard copy of price bid in their Part-I envelope then their bid may
be rejected.
5. TENDER BID PART-I (EARNEST MONEY, VALIDITY, TECHNICAL, COMMERCIAL & OTHER TERMS)

For Uttarakhand based SSI/ Micro/ Khadi & Kutir units, Earnest money (EMD) shall be
applicable as per Industrial policy No. 1542/VII-3-19/143-m|ksx@2003 fnuk¡d 20 vxLr 2019
mentioned at point No. 2.12.1¼d½ & 2.12.3 above.
Other bidders are requested to deposit earnest money of Rs. 4,81,000.00 (Rs. Four Lac Eighty One
Thousand Only) for full tendered quantity, irrespective of quoted lesser quantity. No exemption from earnest
money as mentioned shall be applicable even if the bidder is registered with DGS&D, Store Purchase section
of Uttarakhand/UP etc.
Page 7 of 39
 Tender Specification No. CCP-I/60/2023-2024

The earnest money shall be accepted in any of the following forms only:-
(a) Demand Draft of any scheduled bank payable at Dehradun or FDR or CDR/ Bank guarantee pledged/drawn
in favour of Executive Engineer, Electricity Store Division, Dehradun.
(b) Bank guarantee from a scheduled bank in India, executed on a non-judicial stamp paper of
requisite value as per prevailing stamps Act of state. STRICTLY on the specified
proforma appended with Form ‘B’ (only applicable when amount of earnest money exceed Rs. 10,000/=).
The validity of the bank guarantee would not be less than 180 days from the date of tender opening
plus claim period of 45days. In case tender is extended and firm has already submitted their bid then their
earnest money valid as above from the original date of opening of the tender shall also be considered. Any
deviation or addition/deletion from the text of specified proforma of bank guarantee/ inadequate value of stamp
Paper shall render the bank guarantee invalid for the purpose of opening of tender Bid Part-II.

Note: Bidder may submit tender fee / cost of tender through

RTGS/NEFT mode in following bank account.
Bank Details:
Name of Bank : State Bank of India, IDT, Kaulagarh Road, Dehradun-248006.
IFS Code : SBIN0010624
Account No. : 39343123854

i. Offers without proper earnest money and declaration confirming the validity of offer for 180 days
executed on Rs 100/- non judicial stamp paper with revenue stamp of Rs1/- affixed shall not be
considered under any circumstances. The earnest money shall be refunded after the award is finalized. The
earnest money of successful tender shall however be retained till such time he deposits security.
ii. Besides earnest money & validity of offer this bid shall also contain all technical, commercial and other terms
and conditions. The following documents duly filled in must also accompany the Tender Bid Part-I:-

1 Schedule A :- Tender Form

2 Schedule B :- Documents regarding pre-qualification details of the bidder.
3 Schedule C :- Declaration /validity of bid.
4 Schedule D :- Proforma for Joint undertaking by collaborator / Associate and the bidder.
5 Schedule E :- General Particulars.
6 Schedule F :- List of drawing/literature enclosed with the tender.
7 Schedule G :- Schedule of deviation from Technical Specification.
8 Schedule H :- Schedule of deviation from Instructions to bidders.
9 Schedule I :- Schedule of deviation from General requirements of specification
10 Schedule J :- Schedule of deviation from General Conditions of contract form A/B.
11 Schedule O :- Schedule of quoted guaranteed delivery.
12 Schedule R :- Status giving details of proprietor-ship/ partnership of tendering firm.
13 Complete Technical details, specification & literature/ drawing of equipment offered.
14 Income tax clearance.

NOTE: - No Price is to be indicated in any form in any of the above schedules for any item in Tender Bid Part-I
whatsoever. In case if price are mentioned in part-I then tender may be rejected.

iii. TENDER BID PART-II (PRICES):

The following documents duly filled in must be uploaded on e-tendering website only for part-II bid.

Schedule P1 : Schedule of quantities and prices of main equipment.

Schedule P2 : Financial incidence of technical deviations, if any.

Schedule K,L,M,N,Q : Schedule of recommended/Required Spared parts, Tools & Tackiles, Testing
Equipments, Erection & commissioning Prices.

Note: - Bidders should clearly mention the name of manufacturing unit with location from where they wish to
supply the material, Bidder must strictly quote respective details from the above mentioned unit in all
schedule “A to R” of the techno commercial bid. The firm should quote the price only from above
mentioned works as manufacturing unit, if there is any deviations tender may be rejected.

iv. PROCEDURE FOR OPENING AND PROCESSING OF TENDERS :

Part-Ist shall be opened online. In offline mode Part-I shall contain two envelops i.e. one for Earnest money
and another shall contain Technical & Commercial terms & Conditions. If online mode submission found OK
St nd
then, firstly, 1 envelop of Part-I will be opened and in case no proper Earnest Money is found, the 2
envelope of Part-I will not be opened & tender shall be rejected. If the Earnest Money is found in accordance
with the tender specification then 2nd envelope of Part-I for validity & Technical / Commercial Pre-qualifying
condition of the offer shall be publicly opened on the due date as specified/notified, further bidder who qualifies

Page 8 of 39
 Tender Specification No. CCP-I/60/2023-2024
in Technical / Commercial Pre-qualifying condition of the offer Part-II (price bid) of that bidder/bidders shall be
publicly opened on the due date as specified/notified further.

Queries as raised by the purchaser in the technical matters as may be necessary shall be referred to the
bidders to give them a chance to clarify only technical details furnished on any wanting informations, in order to
ensure whether the bidder can supply the equipment strictly in accordance with the technical specification.
Such queries when raised from this office should be replied in triplicate within the time stipulated from the date
of dispatch of such letters from this office. Failing which tenders shall be finalized on the basis of information as
may be available. It shall be therefore in the best interest of the bidders to give complete and comprehensive
technical particulars/ description and details of the equipment offered by them conforming to the technical
requirement. However, incase it becomes necessary for the bidder to make any additions or subtractions in
their original price as listed in part-II of the tender on account of technical clarifications on deviations etc.
against the queries raised by the purchaser to bring the equipment in line with the requirement of the
specification such adjustment should be sent separately along with the technical clarification in sealed cover.
Envelope containing prices of such adjustment should be marked as “Supplementary Price Bid “against
specification No. CCP-I/60/2023-2024 which should be opened along with main price Bid Part-II.
Bidders are specially requested to ensure that corresponding price details of the equipment should be sent in
separate sealed cover in the same envelope containing technical details otherwise such tenders are liable to
be summarily rejected without assigning any reason. After the scrutiny of technical and commercial terms and
conditions, price part of only those bidders whose offer have been technically and commercially acceptable
and who fulfill pre-qualifying clause shall be opened on same day.

v. VALIDITY:
The tenders shall be valid for a period of 180 calendar days from the date of opening of the tender or an
extended date of opening as perform “C”. Tender with lesser validity or not executed on a non-judicial stamp
paper of Rs 100/- with a revenue stamp of Rs.1/-, are liable to be rejected.

vi. Bidder shall ensure to put initial on each and every page of the tender. Last page of each document forming
part of the tender shall bear full signature under official seal fully disclosing the name, designation and
relationship with the firm of the signatory. In case of partnership concern, the tender may be signed by all the
partners of the firm or by one of them holding power of attorney (copy to be furnished along with the offer). In
case of corporation/Companies, tender may be signed either by the President or Secretary or any other
person, authorized to tender in the legal name of Corporation/Company (copy of such authority to be furnished
along with the offer).

vii. The bidder shall also ensure to furnish the following information along with part-I of tender bid:-

1. Complete Name of Bidder.

2. Complete Address of Bidder with address proof.

3. Registered office address of the bidder with address proof.

4. Copy of GSTIN of Bidder, Details of Principal Place of Business Declared alongwith additional
place of business declared by the Bidder.

5. Copy of PAN of Bidder.

6. Documentary evidence towards constitution of bidder.

7. Authorisation of the person for signing the documents and his ID & Address Proof.

8. Commodities / Services to be supplied by the bidder along with their HSN/SAC.

9. CIN in case of corporate bidder/ Copy of Registration under Indian Partnership Act in case of
partnership firm.

10. List of Directors/ Partners with their PAN & DIN (if any) or ID & Address proof of Proprietor.

11. Vendor code generated through UPCL website www.upcl.org through “ Vendor Registration
Form”

viii. Any action on the part of the bidders to revise the price/prices and/or change the structure of price(s) at his
own interest after the opening of the tender may result in rejection of the tender and/or debarring the bidder
from participation in purchase by the UPCL for one year in the first instance. In such cases, the earnest money
submitted in Part-I shall also be forfeited

6. PRICE & PRICE STRUCTURE:

a. The ex-works price shall be variable only.
b. The prices quoted by the bidder should be in prescribed format only.
c. Price variation will be allowed only on ex-works prices.
d. The equipment shall be installed at different places in Uttarakhand hence the bidder must quote unit
F.O.R. destination prices of all the items (along with ex-work prices) for dispatch to any various
Page 9 of 39
 Tender Specification No. CCP-I/60/2023-2024
stores center /Sub-store center of store organization in Uttarakhand. The unit F.O.R. destination price
shall comprise of the following components.

(i) Ex-Works price.

(ii) Packing, forwarding, freight, unloading, stacking and insurance charges against all risks including
insurance charges for 30 days storage after receipt of equipment at destination store centre /sub-
store centre against all risks. The bidders must clearly specify these components individually besides
the F.O.R. destination prices.

7. TAXES & DUTIES:

The prices quoted should be exclusive of Goods and Service Tax (GST) on finished products which will be
paid extra at actual on production of legal document. Where the bidder(s) has/have quoted ambiguous or
contradictory terms or have not categorically committed regarding charging of the GST at the time of supply,
their offer shall be loaded by the maximum rate of GST applicable to tendered item / items among all bidders.
Any positive variation in statutory taxes shall be allowed upto contractual delivery schedule only.
8. Price Variation :
8.1 The bidders are required to quote VARIABLE prices only without ceiling limit on either side as per
st
IEEMA or relevant formula based on raw material basic price as on 1 day of the month, one month
prior to the date of actual opening of Part-I of the tender.
PRICE VARIATION FORMULA as per circular No. IEEMA (PVC)/MV Screen Cable/2019/(R-1)
dated 1st April 2023
P=Po+Alf (Al-Alo)+XLFAL(CC-Cco)+SMIF(SMIF1-SMIF0)+ FeF (FeF1-FeFo)+CCFAl (
PVCc-PVCco)

P= Price payable as adjusted in accordance with above appropriate formula (in Rs/Km).

PO= Price Quoted/confirmed in (Rs/KM)

Alf= Variation factor for aluminum.

Al= Price of EC grade aluminum rods (Properzi rods). This price is as applicable of first working
day of the month, one month prior to the date of offering of inspection OR contractual
delivery whichever is earlier, or as per clause No. (8.3) of this price variation clause.

Alo= Price of EC grade aluminum rods (Properzi rods). This price is as applicable of first working
day of the month, one month prior to the date of tendering.

Cc= Price of XLPE compound. This price is as applicable of first working day of the month, one
month prior to the date of offering of inspection OR contractual delivery whichever is earlier,
or as per clause No. (8.3) of this price variation clause.

Cco= Price of XLPE compound. This price is as applicable of first working day of the month, one
month prior to the date of tendering.

Fef= Variation factor for steel

Fe= Price of steel Strips / steel wire. This price is as applicable on first working day of the month,
one month prior to the date of offering of inspection OR contractual delivery whichever is
earlier, or as per clause No. (viii) of this price variation clause.

Feo= Price of steel Strips / steel wire. This price is as applicable on first working day of the month,
one month prior to the date of tendering.

CCFAI= Variation factor for PVC compound/Polymer for aluminum conductor cable.

Cc Price of PVC compound. This is as applicable on 1st working day of the month, one month
prior to the date of offering of inspection OR contractual delivery whichever is earlier, or as
per clause No. (8.3) of this price variation clause.
st
Cco= Price of PVC compound. This is as applicable on 1 working day of the month, one month
prior to the date of tendering.

SMIFS=Copper Tape factor

SMIF1= Price of Copper Tape factor This price is as applicable of first working day
of the month, one month prior to the date of tendering.

SMIF0 = Price of Copper Tape factor This price is as applicable of first working day
of the month, one month prior to the date of tendering

Page 10 of 39
 Tender Specification No. CCP-I/60/2023-2024

8.2 Any increase/ decrease in the prices of above base will be informed by the supplier to the purchaser
duly supported with original copy IEEMA circular announcement for updating the rate of 11KV XLPE
Cable supplied of tender size.

8.3 For calculation of price variation, the prices declared by IEEMA prices of raw material as applicable on
the first day of the month, one month prior to the date of offer of material for inspection or contractual
delivery, whichever is earlier shall be taken into consideration. However, if base price of raw material
decreases at the time of supply beyond the contractual delivery schedule, the benefit of the same
shall be availed by the Corporation. And in this case also date of Price variation shall be taken as
applicable on the first day of the month, one month prior to the date of actual supply.

8.4 In case of delivery (date of R/R for dispatch by Rail or date of receipt at purchaser’s warehouse for
dispatch by road) falling after the contractual delivery schedule, the price variation shall be payable for
contractual / actual delivery schedule notified for price variation purposes.

8.5 The contractor shall submit detailed calculations of price variation (either positive or Negative) with
letter of inspection authorization supported with relevant circular of applicable price variation formula
duly self attested by authorized representative of the firm and certified by notary to concerned EE,
ESD at the time of payment and in case price variation is negative then equivalent amount shall be
withhold by concerned EE, ESD.

8.6 Concerned EE, ESD will forward the above price variation submitted by the firms (either positive or
Negative) after verification of calculation and circular to Superintending Engineer (MM).
Superintending Engineer (MM) will forward it to Superintending Engineer, Corporate (C&P) after
verification. The Engineer of Contract will recommend these calculations prepared on the basis of
submitted documents by concerned AE, EE & Accounts wing of C&P office and notify the revised
prices to contractor as well as to consignees after taking approval from Chief Engineer C(C&P).

8.7 No variation on account of variation in transport charges will be admissible.

8.8 Price escalation shall be allowed only after approval of the same from CE, C&P and the supplier shall
not claim any price rise as a matter of routine.

8.9 No price escalation shall be allowed for the late delivery period due to fault on the part of contractor
even if the material is accepted.

8.10 The component of packing and forwarding, freight and insurance charges shall remain firm in all
respects.

8.11 Bank charges if any, for documents to be negotiated through bank, shall be borne by the tenderer.

9. EVALUATION OF TENDER :
9.1 The bidder quoting lowest Unit FOR destination prices including Ex-works price, Packing & Forwarding ,
Freight , Loading, Unloading, Proper Stacking and Transit Cum 30 days storage Insurance etc. and GST
shall be considered as L-1 bidder and the quoted lowest Unit FOR destination prices shall be the L-1 rates
of the tender.
9.2 In comparing tenders and in making awards, the purchaser may consider such factors as, compliance with
specifications, relative quality and adaptability of suppliers of services, experience, record of integrity in
dealing, the time of delivery, capability to perform and available facilities such as adequate shops/ plant,
equipment, technical organization etc.
9.3 In case of prices some items are given in lumpsum where unit prices are required, purchaser reserves
the right to evaluate unit prices on the basis of the quoted lumpsum prices.
9.4 In case where a Bidder does not quote F.O.R. destination price asked for, their quoted unit Prices shall
be loaded by appropriated additional factor on ex-works prices as below:
(a) Packing charges :- @ 0.75%
(b) Forwarding Charges :- @ 0.25%
(c) Unloading & Stacking :- @ 0.25%
(d) Freight for Ist 500 Kms. :- @ 2%
(e) Freight for every next 250 Kms. :- @ 0.5% or part thereof

(For this purpose distance shall be taken from supplier work to Store/Sub-Store Centers situated in
Uttarakhand and incase the distance is less than 500 Km. Loading shall be done for a minimum
distance of 500 Km.)
(f) Transit insurance :- @ 0.5%
(g) Insurance for 30 days storage after receipt :- @ 0.5%
of equipment at destination station.
9.5 However, while placing order on such firms (who have not quoted various element of freight, insurance
etc.), the order shall be awarded to them by taking minimum of the charges as quoted by other bidders.

Page 11 of 39
 Tender Specification No. CCP-I/60/2023-2024
Where a bidder quotes only F.O.R. destination prices without breakup as per item wise BOQ the required
ex-works prices shall be computed by deducting the minimum of the packing, forwarding, freight and
insurance rates quoted by other Bidders. However while placing the order on such firms, the maximum of
the packing and forwarding , freight, unloading, proper stacking and insurance (combined) quoted by
other bidders in the tender shall be provided in the purchase order and the ex-works prices for order shall
be worked out from quoted F.O.R. destination Price.
9.6 If any Bidder quotes payment terms, which amount to advance and / or payment which is in deviation
from payment terms given in Form ’B’ and general requirement of specification this Bid document, the Bid
shall be loaded @ 20% interest per annum on the amount and for annexed with period of advance
payment involved.
9.7 In the case of bidder(s) demanding payment in excess of 90% against R / R through Bank, admissible as
per tender specification, loading @ 20% per annum on the amount demanded in excess of 90% for a
period of one month shall be done irrespective of the fact that the bidder has offered to submit a Bank
Guarantee and irrespective of the quantum of the Bank Guarantee.
9.8 Any rebate/ discount linked with quantity, term of payment, any other conditions shall not be considered
for the purposes of evaluation and comparison of such offers vis-a-vis others. However, the same may be
availed while placing orders with such successful bidders. Where slab rates are quoted each slab will be
treated as separate offer.
9.9 If the bidder fails to quote prices for any of the item(s) component(s) as asked for, the highest prices as
quoted by other Bidder(s) for the same, shall be added to arrive at F.O.R. destination computed prices of
such Bidder for comparison purpose only.
9.10 Loading on any other account as may be deemed necessary in the opinion of the purchaser to bring the
various offers at par to each other for comparison purposes, may be done at the discretion of the
purchaser.

10 “ IP address of each bidder must be checked during the evaluation of techno

commercial bid of tender. In case IP address of two or more bidders is found
same then based upon such observation by UPCL, bids of such bidders may be
rejected summarily further if the same bidders are found second time involved
in using of same IP address than based upon observation action will be taken
by UPCL which may be include forfeiting the EMD including debarring/
blacklisting for further 6 months participation in future tenders of UPCL, based
on the merits / demerits of the case.
11 A Bidder shall not have a conflict of interest. All Bidders found to have a conflict of interest shall be disqualified. A
Bidder may be considered to be in a conflict of interest with one or more parties in this bidding process if any of,
including but not limited to, the following apply:

(a) they have controlling shareholders in common; or

(b) they receive or have received any direct or indirect subsidy from any of them; or
(c) they have the same legal representative for purposes of this Bid; or
(d) they have a relationship with each other, directly or through common third parties, that puts them in a
position to have access to material information about or improperly influence the Bid of another
Bidder, or influence the decisions of the Purchaser regarding this bidding process; or
(e) a Bidder participates in more than one bid in this bidding process, either individually or as an
accredited representative. This will result in the disqualification of all Bids in which it is involved.
(f) a Bidder, accredited representative, associates, parent company or any affiliated entity, participated
as a consultant in the preparation of the design or technical specifications of the goods and services
that are the subject of the Bid; or
(g) a Bidder was affiliated with a firm or entity that has been hired (or is proposed to be hired) by the
Purchaser or Borrower as Project Manager for the contract
12 SPLITTING OF ORDER :

Order shall be placed as per provisions of procurement rule -2017 issued by Govt.
of Uttarakhand vide Notification No. 129/XXVII(7)/2007, Dehradun dated 14 July, 2017
and Uttarakhand State Industrial policy No. 1542/VII-3-19/143-m|ksx@2003 fnuk¡d 20
vxLr 2019
13 AWARD OF CONTRACT :
13.1 The purchaser does not pledge to accept the lowest or any tender and reserves the right to accept
the whole or any portion of any tender as he may think fit without assigning any reasons for non-
acceptance or selections.

Page 12 of 39
 Tender Specification No. CCP-I/60/2023-2024
13.2 The successful bidder, if require to do so , may have to enter into a contract agreement with the
purchaser as per general conditions of Form ‘B’ and other conditions attached with the tender
specification.

13.3 For signing the contract, a duly authorized representative of the successful bidder shall be required to
sign and accept the contract at Dehradun within the time specified in the letter of intent failing which it
shall be considered that he is not interested in accepting the offer and action as deemed fit shall be
taken by purchaser without making any further correspondence with successful bidder.

13.4 If the Contractor shall neglect to manufacture of supply the plant with due deligence and expedition,
or shall refuse or neglect to comply with any reasonable orders given to him in writing by the Engineer
in connection with the manufacture or supply, or shall contravene any provision of the Contract, the
purchaser may give seven day’s notice in writing to the Contractor, to make good the failure, neglect
or contravention complained of and if the Contractor shall fail to the comply with the notice within a
reasonable time from the date of service thereof in the case of a failure, neglect or contravention
capable of being made good within that time, then and in such case if the Purchaser shall think fit, it
shall be lawful for him to take the manufacture of supply plant wholly, or in part out of the Contractor’s
hand and the Purchaser shall be entitled to retain and apply any balance other contract on UPCL
which may be otherwise due on the Contract by him to the Contractor or such part thereof as may be
necessary to the payment of the cost of manufacturer or supply of such plant as aforesaid.

14. REGISTRATION CERTIFICATE :

The bidder shall furnish with the tender, (i) GSTIN + all places of business declared in GSTIN, (ii) PAN (iii)
Documentary evidence towards constitution of bidder (iv) Authorization of person for signing the documents
and (v) Address proof of registered office.
15. DEVIATIONS :
The offer should be strictly in line with the conditions, specifications and other requirements mentioned in this
tender specification document. No deviations are permitted except under special circumstances. Should the
bidder wish to depart from the General Requirements of Technical Specifications or General Conditions of
Supply Form ‘B’ in any way, he must draw specific attention to such departure (s). All such deviations shall
specifically be indicated in the relevant deviations schedule. If deviations are not specifically recorded in these
schedules and submitted along with the tender documents, it will be presumed that there are no deviations and
this interpretation will be binding upon the bidder. Purchaser is, however, not bound to accept all or any
deviations as mentioned in such schedules. Bidder are also advised not to enclose their own standard or
printed terms and conditions for sale etc. as the same shall not be considered.
16. CONVASSING :
No bidder shall convass through any corporation official or the Engineer, with respect to his own or other
bidder. Contravention of this condition will result in rejection of the tender. This clause shall not be deemed to
prevent the bidder from supplying to the Engineer any further information/ clarification asked for by the
Engineer.
17. STANDARDS :
17.1 Except as modified by this tender specification, all materials and equipment shall conform to the
requirement of latest editions of relevant ISS /IEC.

17.2 However, in the event of the bidder offering equipment conforming to standards Other than ISS / IEC
standards, the salient point of comparison between the standards adopted and relevant ISS / IEC
standards shall be indicated clearly in the proposal.

17.3 Should the bidder wish to depart from the provisions of the specifications, either on account of
manufacturing practices or for any other reason, he shall clearly mention the departures and submit
complete justification supported by information, drawings etc. as will enable the purchase to assess the
suitability of equipment(s) offered.

17.4 In the event of the bidder’s specifications, drawings, forms and tables etc. being found to disagree with the
requirement of this specification at any stage, this specification shall be binding unless the departures
have been duly approved in writing by the purchaser.

18. DEVIATION FROM SPECIFICATION :

This specification is mainly for the guidance of the bidder/manufacturer. These requirement of necessity
include some specific elements of construction and materials but are not intended to preclude ingenuity of
design are improvement. If the bidder proposes any deviation from this specification, these will be considered
provided, they are necessary either to improve the utility, performance and efficiently or to ensure overall
economy. This will be clearly and explicitly explained in the tender. Such deviations shall also be brought out-
clause by clause in the prescribed schedule.
19. VARIATION IN QUANTITY OF MATERIAL :
The requirement indicated in this specification may vary up to 50% on positive side and up to any extent on
negative side.

Page 13 of 39
 Tender Specification No. CCP-I/60/2023-2024
20. DELIVERY SCHEDULE :
The delivery shall be quoted specifically and explicitly for each complete item separately in schedule ‘O’ and
shall be guaranteed under prices reduction clause 27 of General Conditions for supply Form ’B’ annexed. The
delivery of entire tendered quantity of 11KV XLPE Cable Al. 3x50 Sq.mm 50Km shall be completed @ 20%
quantity within two months from the date of LOI/ counter offer and balance quantity @ 20% per month
thereafter. However, earlier delivery shall be acceptable as per requirement of SE (MM), UPCL consent in
written
21. DRAWING AND MANUALS :
Along with tender, the bidder shall be submit the following drawings
(a) General arrangement / drawing of equipment offered.
(b) Detailed dimensional drawings and descriptive literature of all the components to be supplied.

22. SPARE PARTS :

The bidder shall recommend a set of spare parts required for normal maintenance of the equipment offered for
a period of five years.
23. FOREIGN EXCHANGE :
Bidder offering equipment without involving any foreign exchange and commitment on the part of purchaser
will be considered.

Page 14 of 39
 Tender Specification No. CCP-I/60/2023-2024

3. GENERAL REQUIREMENT OF SPECIFICATION

1.0 SCOPE :
1.1 This specification covers design, manufacturing, performance testing inspection, packing and delivery of the
equipments with accessories and auxiliary equipment required for various stores center /Sub-store center of
store organization in Uttarakhand. The item and quantities required are as detailed in schedule P & Q.

1.2 The equipments shall be supplied complete with all fittings / accessories, apparatus and parts that are
necessary for their usual efficient operation. Such parts shall be deemed to be within Contractor’s scope
whether specifically mentioned or not. Equipment in all respects shall incorporate the highest quality of modern
engineering design and workmanship.

1.3 The “General Conditions of Contact Form ‘B’ copy of which is attached hereto, forms an integral part of this
specification. The contractor shall supply all material and perform all work in strict accordance therewith. In the
event of conflict between the “General Conditions of Contract Form ‘B’ and General Requirement of
Specification as given here, the later shall prevail.

1.4 The General Requirements of specification comprise of this chapter and detailed technical specification. These
are supplementary to each other and are essential for complete interpretation of the Purchaser‘s requirements.

2.0 PROJECT DATA :

2.1 Location : :- various sites in Uttarakhand
2.2 Altitude :- upto 3000 Meter above M.S.L.
2.3 Climatic Conditions
(a) Design maximum ambient air :- 50°C
temperature
(b) Maximum daily average ambient :-
temperature
(i) In shade :- 45°C
(ii) In sun :- 60°C
(C) Minimum ambient air temperature in :- (-) 5
shade
(d) Relative Humidity :- 100 % Maximum
(e) Wind load :- 195 Kg / Sq.mm
(f) Seismic level :- 013 g
(g) Iso keronic level :- 50
(h) Average annual rainfall :- 1500 mm
(i) Hot & humid tropical climate conductive to rush and fungus growth.

3.0 SYSTEM PATICULARS :

3.1 Rated system voltage :- 33 KV, 11 KV & 0.433KV

3.2 system frequency :- 50Hz this may vary by + / - 5%

3.3 Number of phases :- Three

3.4 Neutral :- Effectively earthed

3.5 Auxiliary power supply :-

(a) For lighting, fixtures space 250 V, 2 Wire 50 Hz AC Supply heater & AC operated coils
with one point grounded.

(c) D.C. Alarm control and 24V ungrounded DC supply from protective Devices station
battery. The above supply voltage will vary as follow:

(d) AC voltage will vary +/- 10% frequency by +/- 5% and combine voltage and frequency +/-
10% DC voltage, 20.5V to 26.5V.
Each of the foregoing supplies will be made available by purchaser at one terminal point for each equipment
for operation of accessory and auxiliary equipment.
4.0 DRAWINGS:
4.1 The contractor shall furnish four prints of each of the following drawing, if any to the Engineer of the contract,
within four weeks of the date of order.
4.1.1 General arrangement drawings of the equipment offered.
4.1.2 Detailed dimensional drawing and descriptive literature of all the components supplied.
4.1.3 Basic electrical diagram.

Page 15 of 39
 Tender Specification No. CCP-I/60/2023-2024
In addition, the contractor shall also submit four prints to the Engineer within 30 days of the complete bill of
material with each items identifiable in the detailed drawing with references. This will also form detailed
packing list of the equipment.

4.2 The Engineer shall return the contractor one print of each drawings (a) stamped “APPROVED” or (b) marked
up with comments. In case of (a) no further resubmission of drawing is required for Engineer’s approval. Incase
of (b), the contractor shall correct his original drawings to confirm to the comments made by the Engineer and
resubmit in the same manner as stated above, within two weeks after the receipt of the marked up print by him.
4.3 The contractor on receipt of prints stamped “APPROVED” shall furnish to Engineer of the contract on direct
reading reproducible of each drawings and bill of material within two weeks of receipt of approved set.
5 MANUALS:
The contractor shall furnish three sets bound copies of erection, commissioning and operation, maintenance
manuals giving detailed instructions procedures, precautions for all the equipments supplied by him to the
Engineer. The manuals shall be specific to the equipment supplied and not of general nature. One set of this
manual shall also be packed with each set of equipment.

6 RAW MATERIAL:
The contractor shall be responsible for timely arrangement / procurement of all the raw materials required for
the manufacture of all tendered items and shall furnish their test certificate to the purchaser. However
depending on the policy of the Govt. of India, purchaser may issue essentiality, certificate, for arrangement of
such raw materials through CE, DOE, DGTD or others, who may allot the same to the contractor, at their
discretion directly from any of the producers of such raw materials or other source, but without any financial
liability to the purchaser of affecting/ linking the delivery of the equipment with the availability of raw material
against such certificates or recommendations.
7 STANDARD MANUFACTURING QUALITY PLAN:
Contractor will submit & finalise with Superintending Engineer (I&QA), UPCL, Victoria Cross Vijeta Gabar
Singh Urja Bhawan, Kanwali Road, Dehradun comprehensive Manufacturing Quality Plan / Instructions
manual within 15 days from the date of award the contract. These documents shall be submitted in Standard
formats in four copies on A – 4 size paper with all information duly filled.
The Manufacturing Quality Plan shall relate to the specific & objective manufacturing practices right from
procurement of raw material till final inspection and testing & shall be broadly subdivided as under:
(a) Raw Material / bought out items & components.

(b) In process inspection and test / checks to establish successful completion / accomplishment of the
process.

(c) Final test / checks in accordance with National / International Standards / Specifications.

The manufacturing Quality Plan / Inspection Manual shall be submitted along with all the reference documents
without which, the submission shall deemed to be incomplete. UPCL shall indicate C.I.P. (Customer inspection
points) on such agreed manufacturing and Quality Plan beyond which work shall progress only with the
consent of UPCL. The inspection shall be arranged by UPCL after having detail plan from the Contractor.
8 INSPECTION & TESTING
As per clause 14 of General Conditions of Contract form B the contractor shall give 15days notice to the
Superintending Engineer (I&QA), UPCL, Victoria Cross Vijeta Gabar Singh Urja Bhawan, Kanwali Road,
Dehradun, under intimation to engineer of agreement of every lot of material be ready duly packed for dispatch
along with routine test results of the material offered and details of dispatches made against last authorization
for dispatch.
In addition to the test specified in the technical specification, the purchaser reserves the right of carrying out at
site such test as he may decide upon. Such additional tests will be carried out at the purchaser’s expenses.
The contractor shall also render necessary assistance to the inspecting officer(s) in making random sampling.
Wherever considered necessary material shall be marked embossed or sealed by the inspection offer after
inspection has been carried out and the material approved for dispatch.
Inspecting officers must strictly verify Packing & identification marking as per technical specification
mentioned in clause No. 10 (10.8 F&J and 11 E) respectively in addition to other mentioned particulars.
The purchaser shall reserve the right to draw required of samples of other major items of raw material. These
samples shall, however, be drawn and sealed in the presence of contractor or his authorized representative.
The purchaser further reserve the right to get these samples tested from any Govt. recognized test house/
laboratory of Govt. Test House / Laboratory.
Inspection & testing shall be done in the presence of the representative of Uttarakhand Power Corporation
Ltd., to ensure that material offered is in accordance with technical specification and guaranteed technical
particulars and approved drawing.
It is essential for the supplier to ensure that all the material of previous final inspection, if any, have been
dispatched before offering the material for final inspection. Accordingly at the time of any inspection, the
supplier shall furnish details of dispatch of similar material pertaining to earlier inspection, if any to the
inspecting agency.

Page 16 of 39
 Tender Specification No. CCP-I/60/2023-2024
In case of material not of acceptable quality or not confirming to the specification, the material will be rejected.
The material has to be re-offered for inspection. In such case the 2nd inspection charges are to suppliers
account.
8.1 TESTING & TEST CERTIFICATE:-
The tendered item shall be subjected to all tests laid down in the relevant ISS at contractor’s work or at
approved test laboratory at contractor’s cost. Certified copies of test certificates prescribed in the relevant ISS
shall be furnished by contractor in triplicate, one copy to respective consignee officer, second & third copy to
Superintending Engineer (I&QA) UPCL, Dehradun.

8.2 Re-Testing:-
From the lots inspected and received at UPCL store centre /sub-store centre, UPCL shall reserve full right to
re-test the material through SE(I&QA), UPCL, for which, the authorized officer(s) of UPCL as nominated by
MD,UPCL may pick up samples from the lots supplied at random for quality check only.

The sample picked up will be tested for acceptance test / type test or as decided by UPCL at Government
approved laboratory in presence of representatives of supplier and UPCL as per relevant ISS/BIS/UPCL
specifications. The test results will be binding on the suppliers and UPCL. If the material fails in any of the
testes carried out, the full lot of materials will be considered as rejected and the same shall be replaced by the
supplier without any extra cost on UPCL’s account. If replacement is not possible due to consumption of the
materials then in that case for consumed material, UPCL will deduct 30% (Thirty percent) cost of the
consumed material.
Further, the cost of above mentioned re-testing shall be borne by UPCL. However in case the material fails,
the cost of re-testing incurred by UPCL shall be on supplier’s accounts.
8.3 CALIBRATION OF TESTING INSTRUMENTS:
All the testing instruments shall be got checked from the competent authority for calibration once in a year.
Calibration certificate when demanded by the inspecting officer shall be produced for verification purpose. In
case of dispute regarding calibration of any instrument, the same shall be sealed and sent to any lab of repute
for calibration at the cost of supplier. The result of such checking shall be binding on the supplier.
8.4 CHECKING OF EQUIPMENTS / ITEMS BEFORE DISPATCH:
The contractor shall record either of the following certificates on the invoice /packing list (Challan) as the case
may be.

Certified that the consignment (lot) of material supplied through this invoice / packing list (Challan) has been
inspected and tested by representative(s) of Uttarakhand Power Corporation Ltd. and has been approved for
dispatch.
OR
“Certified that the inspection and testing of consignment (lot) of material supplied through this invoice / packing
list (Challan) has been waived of by the purchaser vide his letter. No. date….
It is further certified that the material have been tested and results have been found to be within the values
specified in the relevant ISS / Contract as per copies of Test certificate enclosed.”
Notwithstanding the inspection carried out by the officer of Uttarakhand Power Corporation Ltd., in case of any
short defective supply of material detected by the consignee, the contractor shall be liable either replace the
rejected material / goods or make good such shortage / rectify the defects to meet the specification
requirement free of cost to the purchaser. The consignment also is subject to joint inspection by representative
of the contractor and the purchaser in the Stores/Sub Store Center of UPCL, in case of any dispute regarding
quality and / or quantity of the material supplied.
9 PRODUCTION SCHEDULE & PROGRESS REPORT :
The contractor shall furnish detailed production schedules for all major components to be supplied. The
schedule shall include dates of completion of:
9.3 The Engineering Work.
9.4 Different phases of material procurement manufactured and fabrication.
9.5 Delivery
A report on actual progress in percentage and date of completion of each of the above items shall be sent to
the purchaser every month, starting two months, from the date of letter of intent or date of purchase order.
10 PACKING & DISPATCH OF EQUIPMENT :
10.3 All equipment / material shall be suitably packed for transport carriage at site and outdoor storage during
transit. The contractor shall be responsible for any damage to the equipment during transit due to improper and
inadequate packing. The case containing fragile or material easily prone to damage shall be very carefully
packed and marked with appropriate caution symbols i.e. “ FRAGILE”, “ HANDLE WITH CARE”, “USE NO
HOOK”, etc. packing of each package shall bear/ packing list. Packing shall provide complete protector from
moisture. Termites and mechanical shocks etc. wherever necessary proper arrangements for attaching slings
for lifting shall be provided. All packages shall be clearly marked with gross weight, sign showing
“UTTARAKHAND POWER CORPORTION LTD.” sides of boxes, contents of each package, order no. and
date, name of plant/ equipment of which the material in package forms parts and any handling and up-packing
instructions considered necessary. Any material found short inside the packing cases shall be supplied by the
contractor without any cost. Contractor shall ascertain, prior to shipment from concerned authorities, the
Page 17 of 39
 Tender Specification No. CCP-I/60/2023-2024
transport limitations, like weight and maximum allowable package size for transportation. All packing cases and
packing material shall become the property of the PURCHASER.

10.4 “The equipment / material shall be dispatched as per dispatch instruction issued by Superintending Engineer,
(MM), Dehradun. A telegraphic intimation shall also be given to the consignee(s) immediately after the dispatch
of the equipment mentioning the specification number, name of equipment, R / R no., date dispatch, No. of
package, wagon number and approximate weight of each package to enable him to take the delivery and
unload the material in case the dispatch documents are not received by him in time”.
10.5 “Packing list containing details of equipment for verification at site shall also be placed inside each package
and shall correspond with the advice note and approved bill of material.” One set of manual as required in 5.0
shall also be placed inside the package.
10.6 “Bills (s) dully pre-receipted in triplicate in accordance with approved terms of payment and together with all
necessary dispatch documents, shall be sent to consignee (s) under registered cover with additional copy to
Engineer of the contract i.e. to Superintending Engineer, Corporate (Contract & Procurement), Dehradun and
as also Superintending Engineer (MM) supplier code and item code as prescribed shall be marked on every bill
/ invoice /challan.
10.7 Any demurrage/ warfage or other charges payable due to non implementation of any the above instructions
shall be to contractor’s account.
11.0 REJECTION: When the material is dispatched by the firm after successful inspection at the firm premises but
rejected at site/ UPCL stores.
11.1 Purchaser reserves the right to reject any equipment / item if during the tests at works or site, the test values
achieved, do not comply with the respective standards / specifications and exceed the tolerable limits.
11.2 Contractor shall replace rejected equipment with new equipment complying with the guaranteed values as
promptly as possible and no extra cost to the purchaser. Purchaser reserves the right to retain any rejected
equipment and take it into service until the contractor supplies the new equipment.
11.3 Rejection of any equipment will not be held as a valid reason for delay in timely completion of the work.
11.4 When rejected first time Penalty shall also be levied as follows:-
(i) For the cost of lot upto Rs. 25 Lacs Penalty shall be levied @ 6% of cost of lot subject to minimum of Rs. 1
Lac.
(ii) For the cost of lot above Rs. 25 Lacs Penalty shall be levied @ 4% of cost of lot subject to minimum of Rs.
1.5 Lac.

(iii) Firm shall be debarred for 2 year from the date of rejection of lot.
11.5 When rejected second time the UPCL reserves the right to cancel the order. Penalty shall also be levied as
follows: -
(i) All the above penalty of first time shall be doubled.
(ii) Order shall be cancelled for balance quantity.
(iii) Security deposit shall be forfeited.
(iv) Firm shall be blacklisted for 3 years from the date of rejection of lot.

12.0 BREACH OF CONTRACT:-

In case of breach of the terms & conditions of the contract by the supplier/contractor, UPCL shall reserve the right
to take punitive action against the supplier/contractor which may include forfeiting the security deposit
/performance guarantee including debarring/ blacklisting for further participation in future tenders of UPCL, based
on the merits/ demerits of the case.

13.0 FUTILE VISIT: Futile visit or rejection of material at firm’s premises: -

If the material offered for inspection is not found ready when the inspecting officer reaches the works of
contractor or quality of material is not as per Technical specification / GTP or for any other reason, the
inspection is not successful, then a penalty shall be laves as follows:-
A. First time- Penalty shall be levied as follows:-
(i) Rs. 50,000/- per lot for the cost of lot upto Rs. 25 Lacs.
(ii) Rs.1,00,000/- per lot for the cost of lot above Rs. 25 Lacs.
B. Second time- All the above penalty shall be doubled.
C. Third time- All the above penalty shall be four times and the firm shall also be debarred for one year
and balance order shall be cancelled.

14 DISPATCH INSTRUCTIONS:
14.1 Detailed dispatch instructions shall be issued by the Superintending Engineer, (MM), UPCL, Victoria Cross
Vijeta Gabar Singh Urja Bhawan, Kanwali Road, Dehradun for the quantities authorized for dispatch, who
Page 18 of 39
 Tender Specification No. CCP-I/60/2023-2024
however reserves the right to amend the dispatch instructions at any time before the actual dispatch of the
materials. It may be noted that no material is to be dispatched without satisfactory testing- inspection and
clearance by Superintending Engineer, (MM), Dehradun. The dispatch instruction shall be issued by
Superintending Engineer (MM) within 3days of inspection clearance by Superintending Engineer (I&QA).
14.2 Telegraphic intimation shall be sent to consignee immediately after the goods are booked and following
documents shall be sent by the contractor to the bankers and additional copy of each shall also be sent directly
to the purchaser and to the consignee by registered mail on the same day.
(a) Evidence of dispatch i.e. Railway receipt.
(b) Packing list ( 3copy)
(c) Invoice ( 3 copy )
(d) Test certificate ( 3 copy)
14.3 In case of transport by Road, the contractor shall deliver the material / equipment to the consignee at the
specified place of delivery including unloading and proper stacking as directed with the following documents
and one additional copy of each sent directly to the purchaser.
(a) Delivery Challan (2 copy)
(b) Packing list ( 2 copy)
(c) Invoice ( 2 copy )
(d) Test certificate ( 2 copy)
14.4 Superintending Engineer (MM), UPCL, Dehradun shall be Engineer In-charge for execution of the agreement.

14.5 A statement of dispatches shall be sent by contractor on the first day of every month of dispatches made by
him during preceding month in the following Performa:
D.I. No. & Name of Name of Quantity GR/RR Bill No. Amount Remarks
Date consignee material No.& date & date
Allotted Dispatched

1 2 3 4 5 6 7 8 9

15 INSURANCE :

15.1 The contractor shall arrange, secure & maintain insurance as may be necessary to protect his own interest
and the interests of the Purchaser, against all risks. The risks that are to be covered under the insurance shall
include, but not be limited to the loss or damage in transit, theft, pilferage / riot, civil commotion weather,
conditions, accidents of all kinds, fire war risks during ocean transportation only etc.

15.2 Insurance is to be taken for the F.O.R. destination value of the equipment for transit from the manufacturer’s
ware house to the purchaser ware house plus 30 days storage thereafter.

15.3 All damage and shortage of the equipment after its delivery to destination Railway Station and transportation to
Stores and storage there after shall be notified by the consignee by registered post to contractor or his
authorized representative, within 30 days for making good the damage or loss by way of replacement or the
equipment damages or lost.

15.4 The contractor shall take up the matter with insurance company for finalization of claims, and purchaser shall
provide required information. All further action in connection with making and setting of claims, if any, will be
carried out by the contractor for which no extra payment will be made.

The contractor shall be responsible to make goods the damage or loss by way of repairs and / or replacement
of equipment free of cost irrespective of the fact whether claims is accepted by the insurance company or not,
without waiting for claims settlement.
15.5 The scope of such insurance shall cover the entire value of the contract from time to time.

16 TERMS OF PAYMENT :

16.1 Payment shall be made after receipt of material and check at site/ store, contractor has to give bills of material
after delivery of material and check at site/store. Normally payment will be made within 45 days after receipt of
bill subject to availability of funds.

16.2 Bills for supply of material should be prepared by supplier only after payment of GST and dispatch of material.
Number and date of delivery challan and GST invoice detail should also be written down on the bill.

16.3 Copies of invoices / challans/ GST invoices along with receipt of concerned store shall be sent to
Superintending Engineer (Material Management) UPCL, Dehradun and EE, ESD, Dehradun/ Haldwani.

16.4 In no case corporation shall be liable for payment of any interest or any other claim on account of delay in
payment by the corporation to the contractor.

Page 19 of 39
 Tender Specification No. CCP-I/60/2023-2024
16.5 The bank commission shall be borne by the contractor.

17 PENALTY:
17.1 It may very clearly be noted that if the material is not supplied as per contractual delivery schedule, a penalty
(price reduction) of ½ % per week subject to a maximum of 10% will be deducted from the bills of the
contractor.
17.2 In case of supply not being found satisfactory and conforming to specification and as per delivery schedule it
will be at the discretion of the corporation to cancel the order beside price reduction as per clause 27 of Form
’B’ from the pending bills or by other means.
18 DELIVERY :
18.1 The commencement of delivery period shall be counted from the date of issue of letter of intent or date of
signing of detailed order, as the case may be.

18.2 Date of R /R shall be deemed to be the date of delivery for dispatch by Rail, the date of receipt of material in
purchaser’s, store shall be deemed to be the date of delivery for dispatch by road.

18.3 The delivery should be affected in serviceable lots / sets of equipment. In case of part dispatch the delivery
shall be deemed to have been effected when last component part of the equipment of serviceable lot / set has
been delivered.
18.4 Any extension in Delivery period after executing of agreement shall be considered only after completion of the
supply of ordered quantity.

19. GUARANTEE
Supplied equipment should be guaranteed for 12 months from date of installation or for 18 months from date of
received at destination, whichever is earlier. If the equipment is found defective within the above guarantee
period, it should be replaced/ repaired by the supplier free of cost within one month of the receipt of intimation.
If the defective equipment is/are not replaced/ repaired within above period, the purchaser shall recover an
equivalent amount plus 15 % supervision charges. Engineer In-charge of execution of agreement shall be the
Nodal officer for implementation of above. After replacement/ repair the guarantee shall be 6 months from the
date of handing over of replaced/ repaired equipment to UPCL, or date of expiry of original guarantee period
whichever is later.

20. PERFORMANCE SECURITY DEPOSIT :

The contractor shall deposit performance security @ 10% (Ten percent) of the F.O.R. destination price of
material including all taxes mentioned in P.O. in the form of bank draft, FDR / CDR or Govt. interest bearing
security duly pledged in favour of Executive Engineer, Electricity Store Division, UPCL, Dehradun or
guarantee Bond from a scheduled bank of India duly executed on non- judicial stamp paper of requisite value
in the enclosed Performa. The validity of the performance security deposit in any of the above form shall be for
a period of 18 months from the date of receipt of last lot of material with a claim period of six months thereafter.
In case the supplies are delayed beyond the delivery schedule mentioned in the order, the contractor shall
extend the validity of the performance security deposit so as to cover a period of 18 months from the day by
which he anticipates to complete the supplies, failing which the purchaser shall have the right to en-cash the
Bank Guarantee without making any reference to him.
The above performance security shall be submitted at the time of signing the agreement. The earnest money
shall be released after submission of performance security. This order is liable to be cancelled if performance
security is not submitted within the time specified and in that event earnest money shall be forfeited.
The performance security will be released to the contractor after expiry of the maintenance period and
settlement of all the claims of the consignee against the contract.
21. TRAINING OF ENGINEERS:
21.1 The purchaser may depute his Engineers for a period as mutually agreed at the manufacturer’s works for a
purpose of familiarization with equipments and techniques covered under the specification, including training in
commission operation, maintenance and troubleshooting aspects etc. The contractor shall provide the
necessary training facilities free of cost to the purchaser and also indicate suggested training program etc. In
case this training course is being conducted regularly by the Manufacturer or his principals, this may be
indicated in the tender along with details of training, scheduled date, course content etc. The travelling
expenses from Uttarakhand to their place of training and back and maintenance expenses of the deputed
trainees shall be borne by the Purchaser.
21.2 The contractor shall depute his Senior Engineers / Specialists to the Training Institute / staff collage of the
purchaser for training / familiarization course when requested by the purchaser.
22 JUDICIAL JURISDICTION:
All the disputes arising out of and touching or relating to subject matter of agreement / contract shall be subject
to jurisdiction of local courts of Dehradun and High Court of judicature at Nainital only.
23 ARBITRATION
Arbitration shall be governed according to clause 31 of Form ‘B’.

Page 20 of 39
 Tender Specification No. CCP-I/60/2023-2024

4. TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATIONS OF 11KV XLPE CABLE OF SIZE 3x50Sq.mm, AGAINST TENDER SPECIFICATION
NO. CCP-I/60/2023-2024.

1 SCOPE:
This specification covers design manufacture inspection, testing and supply of 11KV XLPE CABLE OF SIZE
3x50Sq.mm for use with effectively earthed distribution system of Uttarakhand Power Corporation Ltd.,

2. STANDARD:-
2.1 The XLPE cable shall comply in all respect with IS: 7098(PART-II) 1985 with latest amendments &
CEA norms, unless otherwise stipulated in this specification or any other international standard which
ensure equal of higher quality of material.

2.2 Offers confirming to standard other than IS: 7098(PART-II), shall be accompanied with English
version of relevant standards in support of the guaranteed particulars to be furnished as per enclosed
annexure.

2.3 The cable shall be designed, manufactured & tested in accordance with following Indian Standards
and any amendment thereof :-
(i) IS: 7098(PART-II): Cross linked polyethylene insulated PVC sheathed Cable
(ii) IS: 5831:1984: PVC insulation & sheath of electric cable
(iii) IS: 8130:1984: Conductor for insulated electric cables and flexible cords.
(iv) IS: 3975:1988: Mild Steel wires, formed wires and tapes for armouring of cables.
(v) IS: 10810:1984: Method of test for cables.

3. GENERAL REQUIREMENTS:-
All cables shall be suitable to meet the low / high ambient temp., high humid tropical/ seasonal snow covered
climatic conditions of Uttarakhand. Cables shall be designed to withstand the mechanical electrical and
thermal stresses under the unforeseen steady state and transient conditions and shall be suitable for proposed
method of installation.

3.1 CONDUCTOR:
The conductor shall be made from uniform, good quality, free from defects aluminum of Class 2 to
form stranded compact circular conductor having resistance within limits as specified in IS: 8130/1984
and any amendment thereof.

3.2 CONDUCTOR SHIELD :

The conductor shall have a non magnetic semi – conducting screen, which will ensure perfectly
smooth profile to avoid stress concentration. The conductor screen shall be extruded in the same
operation as the insulation.

3.3 INSULATION:
The XLPE insulation shall be suitable for specified 11 kV system voltages. The manufacturing
process shall ensure that insulation shall be free from voids. The insulation shall withstand
mechanical and thermal stresses under steady state and transient operating conditions. The extrusion
method shall give very smooth interface between semi – conducting screen and insulation. The
insulation of the cables shall be of high standard quality and conform to IS: 7098 (Part-II) 1985 or
latest amendment thereof. The insulation shall be so applied that it fit closely on the conductor or
conductor screening and it shall be possible to remove it without damaging the conductor.

3.4 INSULATION SHIELD:

To confine electrical field to the insulation, insulation screening consisting of two parts, namely
metallic (non- magnetic) and non metallic (semi conducting) shall be provided. The non-metallic semi-
conducting shield shall be put over the insulation of each core. The insulation shield shall be extruded
in the same operation as the conductor shield and insulation by triple extrusion process. The
insulation shield shall be bonded and strippable on adequate heat treatment. Metallic shield shall be
provided over non – metallic portion as per provision of IS: 7098 (Part – II) 1985 and amendment
thereof. For 1Core cable, the non-magnetic metal armor will be act as metallic part of insulation
screening.

3.5 INNER SHEATH:

The inner- sheath shall be suitable to withstand the operating conditions and the desired temperature
rating of the cable. It shall be of adequate thickness, consistent quality and free from all defects. The
PVC sheath shall be extruded type. The binding tape used over the lead up cores shall not be
construed as part of the inner sheath. The inner sheath shall conform to the provisions of IS: 7098
(Part –II) 1985 or latest amendment thereof. The inner sheath shall be so applied that it fit closely on
the laid up cores and it shall be possible to remove it without damaging the insulation. For 1 core
there will be no inner sheath.

Page 21 of 39
 Tender Specification No. CCP-I/60/2023-2024
3.6 ARMOURING:
Galvanized steel strip armoring shall be provided. The dimensions of steel strip shall be as per IS:
7098 (Part-II) 1985 and its latest amendment and strip shall conform to latest provision of IS:
3975:1988 and amendment thereof. Armouring shall have minimum 90% coverage. Breaking load of
the joints shall be minimum 95% of the normal armour. For 1core, there will be round wire armour
made of non-nagnetic metal. i.e. hard drawn single Aluminium wire.

3.7 OUTER SHEATH:

Extruded PVC outer sheath of types ST – 2 as per IS: 5831/ 1984 and its latest amendment shall be
applied over armoring with suitable additives to prevent attack by rodent and termites and its
thickness shall be in accordance with Clause 17.32 of IS: 7098 (Part –II) 1985 and latest amendment
thereof.

Outer sheath shall be of black color with cable size and voltage grade etc embossed on it. Sequential
marking shall be to every 1 meter distance. Word “FRLS” (Flame Retardant Low Smoke) shall also be
embossed on it at every 5meter distance.

Outer sheath shall have the following properties:

(I) Oxygen Index: in 29( as per ASTMD 2863)
(II) Acid Gas Generation: max 20% ( as per IEC 754-1)
(III) Smoke density rating: 60 %( Max) ( as per ASTMD 2843)
(IV) Flammability test: As per Swedish chimney test F3 as per SS 4241475 as per IEC part-3 (
Category B)
(V) Minimum bending radius shall be 15XOD.

Note: Repaired cables shall not be acceptable.

4. CONSTRUCTION:
4.1 The cable shall have suitable PVC fillers laid up with insulated cores to provide substantially circular cross
section before the inner sheath in applied. The fillers shall be suitable for operating temperature of the
cable and compatible with the insulating material.

4.2 All materials used in the manufacture of cable shall be new, unused and finest quality. All material shall
comply with the applicable provisions of the tests of the specification, IS, Indian Electricity Rules, Indian
Elect. Act and any other applicable statutory provisions, rules and regulations.

4.3 The PVC material used in the manufacture of cable shall be of reputed make. No recycling of the PVC is
permitted. The purchaser reserves the right to ask for documentary proof of the purchases of various
materials to be used for the manufacture of cable and to check that the manufacturer is complying with
quality control.

5. WORKMANSHIP AND QUALITY ASSURANCE:

The workmanship shall be neat, clean and of highest grade / quality.

6. QUALITY ASSURANCE:-
6.1 A quality assurance plan including customer hold points covering the manufacturing activities of the
material shall be required to be submitted by the tenderer to the UPCL alongwith the tender. The
quality assurance plan shall be submitted along with tender document, if found suitable, will be
approved by Superintending Engineer (I&QA), Urja Bhawan, Kanwali Road, Dehradun after award of
the tender.

6.2 The contractor shall follow the approved quality assurance plan in true spirit. If desired by UPCL, he
shall have to give access to all the documents and materials to satisfy the UPCL that the quality
assurance plan is being properly followed.
7. CURRENT RATING:
7.1 The cable shall have current rating and de-rating factors as per relevant Indian standards. The current
rating shall be based on maximum temperature of 90 degree, with ambient site condition specified for
continuous operation at the rated current.

7.2 Tables given de-rating factors for various conditions of cable installation including the following for all
types of cables shall be furnished.
(i) Variation in ambient air temperature.
(ii) Variation in ground temperature.
(iii) Depth of laying
(iv) Cables laid in the ground
(v) Cables laid in trench
(vi) Cables laid in ducts
(vii) Soil resistivity
(viii) Grouping of cable.

Page 22 of 39
 Tender Specification No. CCP-I/60/2023-2024
7.3 The value of short circuit withstand current ratings of all cables shall be indicated for a short circuit for
1sec duration and should also the maximum temperature during short circuit.

7.4 Formula for calculating circuit current for different duration or curve showing short time current v/s time for
different sizes of cables shall be furnished by vendor.

8 OPERATION :

8.1 Cable shall be suitable for laying in ducts and direct in ground.

8.2 Cables shall have heat and moisture resistant properties. These shall be of type and design, with proven
record of distribution network service.

8.3 It is essential that accessories which are used in the cable system with mechanical and / or soldered
connections are suitable for the temperature adopted for the cables.

9 STANDARD LENGTHS :
All power cables shall be supplied in single length of either 250m or 500m depending on the size of cable.
Each drum shall contain one continuous length of cable. UPCL shall have the option of rejecting cable drums
with shorter lengths. The cable length per drum is allowed a tolerance of ±5% but the tolerance allowed on
total quantity of each size is ±2%.

Where the ordered quantity in not multiple of 250m & 500m and the incremental quantity are very small, the
same may be wounded in one of the drums.

10 PACKING :

10.1 The cable shall be supplied on non-returnable wooden or steel drums of heavy construction and drum
shall be properly seasoned, sound and free from defects. Wood preservative shall be applied to the
entire drum.

10.2 The drums shall be suitable for wheel mounting and letting of the cable under a minimum controlled
tension of the order of 5KN. The drums shall be provided with necessary clamping arrangements so
as to be suitable for tension stringing of power cables.

10.3 The bidders should submit their drawings of the cables drums along with the bid. After placement of
letter of intent the supplier should submit four copies of fully dimensioned drawing of the purchaser’s
approval the drum design should be in accordance to IS: 10418-1982 or subsequent amendments,
being suitable for transport by goods road.

10.4 A layer of water proof paper shall be applied to the surface of the drums and over the outer most
cable layer.

10.5 A clear space of at least 40mm shall be left between the cables and the logging.

10.6 All ferrous parts shall be treated with a suitable rust preventive finish or coating to avoid rusting during
transit or storage.

10.7 Both cables ends shall be sealed with PVC / Rubber caps so as to eliminate ingress of water during
transportation and erection.

10.8 Each drum shall have the following information marked on it with indelible ink along with other
important information including technical data:-
(a) Uttarakhand Power Corporation Ltd. Tender Specification No. CCP-I/60/2023-2024.
(b) Consignee & Destination Station.
(c) Trade name or trade mark , if any
(d) Name of the manufacturer.
(e) Nominal sectional area of the conductor of the cable.
(f) Drum No. Sequentially in continuation upto the last Lot of quantity of order

For example
st
Marking in 1 Lot
Drum No 1 to 10 ( As per delivery schedule )

Marking in 2nd Lot

Drum No 11 to 20 ( As per delivery schedule )

Upto the last lot of quantity of order supplied by the bidder

(g) No. of cores.

(h) Type of cable & voltage for which it is suitable
(i) Gross weight of the drum (Approx.)
Page 23 of 39
 Tender Specification No. CCP-I/60/2023-2024
(j) Length of cable in the drum having Non erasable Sequential marking for each
meter length in each lot of quantity indicating M/Km range.

(k) Net weight of the cable.

(l) ISI certification mark, if available
(m) Month & year of manufacture.

11 IDENTIFICATION MARKING :
For the identification of individual cores, colored strips of red, yellow and blue colors shall be used to identify
phase conductors.
The manufacturer shall embossed following on cable.
(a) Property of UPCL
(b) Name of Manufacturer
(c) Year of manufacture
(d) Specification No.CCP-I/60/2023-2024.

(e) Non erasable Sequential marking provided by embossing on outer sheath of

the cable for each meter length in each lot of quantity indicating M/Km range.

For example

Marking in 1st Lot

st
1 Drum 0 to 500Mtr.
nd
2 Drum 501 to 1000Mtr.
nd
Marking in 2 Lot
rd
3 Drum 1001 to 1500Mtr.
th
4 Drum 1501 to 2000Mtr.

Upto the last lot of quantity of order supplied by the bidder

(f) Voltage grade and size of cores at the interval of one meter length throughout the length of
the cable. The identification should be well engraved and shall be done on the outer sheath.

12. TESTS:-
12.1 TYPE TEST:
The following shall constitute type test.
1. Test on conductor
( I) Tensile tests.
(II) Wrapping tests.
(III) Resistance test.

2. Test for armouring wires / strips.

3. Test for thickness of insulation and sheath.
4. Physical tests for insulation.

(i) Tensile strength and elongation at break

(ii) Ageing in air oven.
(iii) Shrinkage test.
(iv) Hot test.
(v) Water absorption (gravimetric)

(5) Physical tests for outer sheath.

(i) Tensile strength and elongation at break
(ii) Ageing in air oven.
(iii) Hot deformation.
(iv) Shrinkage test.

(6) Bleeding and blooming test ( for outer sheath)

(7) Partial discharge test.
(8) Bending test.
(9) Dielectric power factor test.
(i) As a function of voltage.
(ii) As a function of temperature.
(10) Insulation resistance (Volumes resistively) test.
(11) Heating cycle test.
(12) Impulse with stand test.
(13) High voltage test.
(14) Flammability test.

12.2 ACCEPTANCE TEST:

The following shall constitute acceptance tests.
(i) Tensile tests.
Page 24 of 39
 Tender Specification No. CCP-I/60/2023-2024
(ii) Wrapping tests.
(iii) Conductor resistance test.
(iv) Test for thickness of insulation
(v) Hot set test for insulation
(vi) Tensile strength and elongation at break test for insulation and sheath.
(vii) Partial discharge test ( for screened cables only)
(viii) High voltage test.
(ix) Insulation resistance (volume resistance) test.

12.3 ROUTINE TESTS:-

(i) The following constitute routine test.
(ii) Conductor resistance test.
(iii) Partial discharge test.
(iv) High voltage test.

12.4 OPTIONAL TEST:

Cold impact tests for outer sheath (IS: 5831-1984) shall constitute the optional test.

13. TEST CERTIFICATE:

The tenderer shall furnish an authenticated copy of result of successful TYPE TEST and short circuit withstand
( 1 second ) test as carried out over the cable of same design , size and type to prove that the design has
successfully passed through required tests. The test should be carried out in any government authorized &
well known institutions / test house/NABL Accredited Lab.

14. INSPECTIONS & TESTING :

14.1 If successful type tests and short circuit withstand test for one second have been carried out the cable
of same design, size type and manufacturing process during last five years (counted from the date of
tender opening) repetition of these tests is not required provided the manufactured material conform
to IS: 7098 (Part-II) 1985 with latest amendment thereof in respect of type and Short circuit withstand
test.

14.2 On the other hand, if the offered design is not type tested during last five year, the sample of the
cable marked out of the first lot offered for inspection shall be subjected to short circuit withstand test
for one second and all type tests in accordance with IS: 7098 (Part-II) 1985 and amendment thereof
in presence of Purchaser’s representatives at test houses / institutions/Labs mentioned in Schedule
‘B’. All charges / fee/transportation etc. to conduct these tests shall be borne by the contractor.
Subsequent inspection and regular supply of material shall commence only after successful type
testing and short circuit withstand testing and dispatch authorization of first lot from competent
authority.

14.3 The purchaser reserves the right to get the cable type tested at any stage during the pendency of
contract at its own expenses in any reputed test house mentioned in Schedule ‘B’. The transportation
and arrangement of testing of sample to test laboratory shall be responsibility of the contractor.

14.4 Routine and acceptance tests as laid down in IS: 7098 (Part-II) 1985 with latest amendment thereof
shall be carried out by the inspecting officers of the UPCL on sample selected at random as per
relevant ISS. In addition to above, length and weight check on one drum per inspection lot of each
size shall also be carried out by the inspecting of Officers for which contractor shall make all
necessary arrangement and provide all necessary facilities at his own cost. Weight of Aluminum shall
also be checked with one meter sample and shall be compared to guaranteed weight given in the
GTP.

15. VARIATION IN QUANTITY :

The supplied quantity can vary within plus / minus two percent of the ordered quantity.

The cables offered by the contractor shall conform to the requirement of IS: 7098 (Part-II) 1985 with latest
amendment if any and as per technical particulars enclosed herewith at annexure –I. No other technical
particulars or deviation from technical particulars and technical specifications shall be accepted. Any deviation
may result in the cancellation of order.

Further, these specifications are subject to the instructions to tenderers, General Technical specifications,
terms and conditions mentioned in General requirement of Specifications, and UPCL Form ‘B’. In case if any
ambiguity of technical details given elsewhere the conditions given in technical specifications shall prevail.

Page 25 of 39
 Tender Specification No. CCP-I/60/2023-2024
GUARANTEED TECHNICAL PARTICULARS AGAINST SPECIFICATION NO. CCP-I/60/2023-2024 FOR 11KV XLPE
CABLE 3x50Sq.mm
Sl. Particulars Unit 11KV XLPE Cable
No.
Name of Manufacturer
Cable Sizes 3x50 Sq.mm
1. Rated voltage KV 11
2. Highest system voltage KV 12
3. System 11KV effectively earthed
4. Type of insulation Extruded XLPE insulation
5. No of cores No. 3Core
6. Details of Conductor
(i) Material of conductor Aluminium
(ii)Flexibility Class As per Class-2
IS:8130:85
(iii) Form of conductor Stranded compacted circular
(iv) No. of wire per core 6
(Min.)
(v) Guaranteed wt. of Kg/Km 405
aluminium (Min.)
7. Continuous current rating
(i) Cable in air Amps 150
(ii) Cable in ground Amps 130
8. Short ckt. Current for 1 sec. KA 4.70
duration
9. D.C. resistance at 20ºc (max.) Ohm /Km 0.641
10. A.C. resistance at operating Ohm /Km 0.822
temp of 90ºc (max.)
11. CONDUCTOR SCREEN
(i) Material Non metallic Semi-conducting compound
(ii) Thickness mm 0.3 (min.)
12. INSULATION
(i) Material XLPE as per IS:7098 Part-2
(ii) Minimum Thickness mm 3.6
13. INSULATION SCREEN
(i) Material Semi-conducting compound (Non metallic), Copper Tape (Metallic) as per IS:7098 Part-2
(ii) Thickness
Semi Conductor Part mm 0.3(Min.)
Metallic Part (Copper Tape) mm 0.045(min.)
14. FILLER Non Hygroscopic PVC
15. INNER SHEATH
(i) Material PVC Type ST-2 as per IS:5831:1984
(ii)Minimum Thickness mm 0.5
16. ARMOURING
(i) Material Galvanized steel strip Armoured
(ii)Dimension/Diameter mm 4.0x0.8 (Min.)
17. OUTER SHEATH
(i) Material PVC Type ST-2 as per IS: 5831:1984
(ii)Minimum Thickness mm 1.88
18. Volume resistivity of Ohm-cm 1X10E14
insulation at 27ºc
19. Volume resistivity of Ohm-cm 1X10E12
insulation at 90ºc
20. Max. Partial discharge Pc 20
magnitude at 1.5Uo
21. Min. Bending radius 15xO.D. of Cable.
22. Power frequency withstand KVrms 17
voltage
23. Impulse withstand voltage KVp 75
24. Continuous withstand temp. ºc 90
25. Short ckt. Withstand temp. ºc 250
26. Oxygen index % Min.29 ( as per ASTMD 2863)
27. Acid gas generation % Max.20( as per IEC
754-I)
28. Smoke density generation % 60% (Max.) ( as per ASTMD 2843)
29. Flammability test. As per Swedish chimney test
30 Marking & embossing As per Technical Specification
Note:- No negative tolerance in area ( Cross sections ) and thickness of insulations will be allowed.

Page 26 of 39
 Tender Specification No. CCP-I/60/2023-2024

FORM OF THE BANK GUARANTEE FOR EARNEST MONEY

(To be submitted with Bid Part-I)

Bank guarantee should be
(For depositing earnest money in case the amount for deposit exceeds Rs. 10,000
executed on a non-judicial stamp paper of requisite value as per prevailing stamps Act of
state and should be checked by the tenderer at the time of issuing the Bank Guarantee to
any change in the Stamp value.)
Bank Email ID
EXECUTIVE ENGINEER
ELECTRICITY STORE DIVISION
UTTARAKHAND POWER CORPORATION LTD.
Kaulagarh Power House, F.R.I. Campus
DEHRADUN
Bank Guarantee No.
Amount of BG Rs.
Guarantee Cover form to
Sir,
WHEREAS, Messrs…………………………………………………………….………………………a company incorporated under
the Indian Companies Act, its registered office at …..…………………….……………../a firm registered under the Indian Partnership Act
and having its business office at………………………………..……………………….son of
……………………….…………………..……….of
Messrs……………………………………at……………………./Sri………………………………………..………. son
of………………………………………………………………………..resident of …………………………at
…………………..Sri………………………..……………….son of …….………….…………………….resident
of…………………..…………….partners carrying on business under the firm’s and style of Messrs ………………………at
…………………….which is an unregistered partnership (hereinafter called the “the Tender”) has /have in response to your tender
Notice against specification number ……………………………for ……………………….offered to supply and / or execute the works as
contained in the Tender’s letter No………………………
AND WHEREAS the Tenderer is required to furnish you a Bank Guarantee for the sum of Rs. …………………………….. as earnest
money against the tenderer’s offer as aforesaid:
AND WHEREAS we ………………..……………………………………………………….(name and full address of the bank) have at the
request of the tenderer agree to give you the guarantee a hereinafter contained.
NOW THEREFORE in consideration of the premises we the undersigned hereby covenant that the aforesaid tender of the tenderer
shall remain open for acceptance by you during the period of validity as mentioned in the tender or any extension here of you and the
tenderer may subsequently agreed and if the tenderer shall for any reason back out whether expressly or impliedly from his said
tender during the period of its validity or any extension thereof as aforesaid, we hereby guarantee to you the payment of sum of Rs
………………………………. on demand notwithstanding the existence of any dispute between the Uttarakhand Power Corporation.
Ltd. And the tenderer, in this regard AND we hereby further agree as follows:
(a) That you may without affecting this guarantee grant time or other indulgence to or negotiate further with the tenderer in
regard to the conditions contained in the said tender and hereby modify these conditions or add thereto any further
conditions a may be mutually agreed upon between you and the tenderer.
(b) That the guarantee hereinbefore contained shall not be affected by any charge in the constitution of our Bank or in the
constitution of the tenderer.
(c) That any account settled between you and the tenderer shall be conclusive evidence against us of the amount due
hereunder and shall, not be questioned by us.
(d) That this guarantee commences from the date hereof and shall remain in force till the tenderer, if his tender is accepted by
you, furnishes the security as required under the said specifications and executes a format agreement as therein provided
or till 45days after the period of validity or the extended period or validity, as the case may be of tender whichever is earlier.
(e) Notwithstanding anything contained above of the Guarantor hereunder is restricted to the said sum of
Rs…………………………………………… And this guarantee shall expire on the………………………………. Day of
………………………Unless a claim under the guarantee is filled with the Guarantor within 45days of such date., all claims
shall laps and the Guarantor shall be discharge from the guarantee.

(f) That the expressions ‘the tender’ and the Bank the Uttarakhand Power Corporation Ltd. herein used shall, unless such
interpretation is repugnant to the subject or context include their respective successors and assigns
(g) We…………….…………………………………………..(Name of Bank) lastly undertake to pay to the (UPCL) any money so
demanded not withstanding any dispute or disputes raised by the contractor(s) /supplier(s) in any suit or proceeding pending
before any court or Tribunal relating arbitration there to of liability under the present being absolute and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the
contractor(s)/ supplier(s) shall have not claim against us for making such payment.
Yours Faithfully

Page 27 of 39
 Tender Specification No. CCP-I/60/2023-2024
PROFORMA FOR PERFORMANCE SECURITY DEPOSIT
Bank Email ID
To,
EXECUTIVE ENGINEER,
ELECTRICITY STORE DIVISION,
UTTARAKHAND POWER CORPORATION LTD.,
KAULAGARH POWER HOUSE, FRI CAMPUS,
DEHRADUN
THIS DEED OF GUARANTEE MADE on the ………………………day of ……………… by the
………………….(hereinafter called “the Guarantor”) of one part IN FAVOUR of Uttarakhand Power Corporation
(hereinafter called “the Purchaser”) of the other part.
WHEREAS in accordance with the contract agreement dated the ………………………. day of
…………………………………………… (hereinafter called “the said contract”) entered into between the Purchaser and
Messer’s. ……………………………………...a Company within the meaning of the Companies Act. and having its
registered office at …………………………………….. (hereinafter called “the contract”) the Contractor agrees to supply
to the Purchaser the ------------------------------------------- .as provided in the said contract.
AND WHEREAS the payment terms under the said Contract provide that in order to take 100% payment of the contract
value the contractor shall furnish to the Purchaser a Bank Guarantee in the sum of Rs. ------------- value of each
consignment dispatched valid for.……………….

AND WHEREAS instead of furnish separate guarantees as aforesaid the Contract wishes to furnish one guarantee in
the sum of Rs. ------------------ the Contract valid for ………………………and reckoned from the date ………..

NOW THIS DEED WITNESSES AS FOLLOWS

1. In consideration of the promises the guarantor hereby undertakes that the Contractor shall duly supply the
aforesaid material of the correct quality and strictly in accordance with the said Contract failing which the
Guarantor shall pay to the Purchaser on demand such amount or amounts as the Guarantor may be called upon
to pay the maximum aggregate of Rs. -------------------- being of the Contract value.
2. The Guarantor shall pay to the Purchaser on demand the sum under Clause 1 above without demur and without
requiring the Purchaser to invoke any legal remedy that may be available to it to compel the Guarantor to pay
the same or to compel such performance by the Contractor, provided that where the Guarantor consider the
demand of the Purchaser unjustified shall nevertheless pay the same though under protest to the Purchaser and
shall not withhold payment on that account.
3. This guarantee shall come into force from the date hereof and shall remain valid
for…………..…………………………… calendar month from the date of the ……………….. of last consignment
of …………goods dispatched which date of dispatch according to contract is the ……………………….date of
……………………of however, the period of the contract is for any reason extended thereby extending the said
date and upon such extension, if the contractor fails to furnish a fresh or renewed Bank Guarantee for the
extended period, the Guarantor shall pay to the Purchaser the said sum of Rs……………………………or such
lesser sum as the Purchaser may demand.
4. The guarantee herein contained shall not be affected by any change in the Constriction of the Guarantor or of
the Contractor.
5. Any account settled between the Contractor and the Purchaser shall be Conclusive evidence against the
Guarantor of the amount due and shall not be questioned by the Guarantor.
6. The neglect or forbearance of the Purchaser in enforcement of payment of any moneys the payment whereof is
intended to be hereby secured or the giving of time by the Purchaser for the payment thereof shall in no way
reliever the Guarantor of its liability under this deed.
7. The Purchaser and the Contractor will be at liberty to carry out any modifications in the said Contract during the
terms of the said contract and any extension thereof, notice of which modification to the Guarantor is hereby
waived.
8. The expression “The Purchase” and “The Guarantor” and “The Contractor” shall unless there be anything
repugnant to the subject or context include their respective successors and assigns.
9. Not withstanding anything contained above, the Guarantee hereunder is restricted to the said sum of Rs.
…………………………and this guarantee shall expire on the ……………………..day of ……………………Unless
claim under the guarantee is filed within six months of such date, all claim shall lapse and the Guarantor shall
be discharged from the guarantee.
IN WITNESS HEREOF
For and on behalf of the Guarantor has signed this deed on the day and year first above written.

Witness
1. .……………………………………. Signed by
……………………………………..
For and on behalf of the Guarantor.

Page 28 of 39
 Tender Specification No. CCP-I/60/2023-2024
FORM B
General condition for supply of Plant and Machinery for Works Pertaining to the
Uttarakhand Power Corporation Limited
1. In constructing these General Condition and the annexed specification of the following words shall Definition of Terms
have meaning herein assigned to them unless there is anything in the subject or context
inconsistent with such construction:

The “Purchaser” shall mean the Uttarakhand Power Corporation Limited and shall include
his successors and assigns.
The “Contractor” shall mean the Tenderer whose tender shall be accepted by the
Purchaser and shall include such tenderers heir’s legal representatives, successors and assigns.
The “Sub-Contractor” shall mean the person named in the contract for any part of the
work or any person to whom any part of the contract has been sublet with the consent in writing of
Engineer and the heirs, legal representative, successors and assigns of such person.
The “Engineer” shall mean the person named in the contract with the contractor and such
other officer as may be duly authorize and appointed in writing by the purchaser to as Engineer for
the purpose of the contract and in case where no such offer has been appointed, the Purchaser or
his duly authorized representative.
“Plant” shall mean the plant and material to be provided by the Contractor under the
contract.
The “Contract” shall mean and include the General Condition, Specification, Scheduled,
Drawing, Form of Tender, Covering letter, Schedules of Prices or the final General conditions
specification and drawing and the agreement to be entered into under clause 3 of the general
condition.
The specification shall mean the Specification annexed to these “General Condition” and
the schedule thereto (if any).
The site shall mean the site of the proposed works as details in the specification or any
other place in Uttarakhand where work is to be executed under the contract.
“Month” shall mean Calendar month.
“Writing include any ‘manuscript’ typewritten or printed statement under or over signature
or seal, as the case may be.
Words importing person shall include Firms, Companies, Corporations and other bodies
whether incorporated or not.
Words importing the singular any shall also include the plural and vice versa where the
context requires.
2. The Contractor shall be deemed to have carefully examined the General Condition, Contractor to inform
Specification, Schedule and Drawing. If he shall have any doubt as to the meaning of any portion himself Fully
of these General condition or of the Specification he shall before signing the contract, set forth the
particulars thereof and submit them to the engineer, in order that such doubt may be removed.
3 A formal agreement shall, if required by the purchaser be entered into between the Purchaser and Contract
the Contractor for the proper fulfillment of the Contract. Further, if required by the purchaser, the
Contractor shall deposit with the Purchaser as performance security for the due and faithful
performance of the Contract such sum not being less than Ten percent of the total value of the
Contract including all Taxes as may be fixed by the purchaser either in cash or any other form
approved by the Purchaser. The performance security deposit shall be refunded to the Contractor
on the delivery and check of the plant at site of the work.
The charges in respect of vetting and execution of the contract document shall be borne
by the Contractor. The Contractor shall be furnished with an executed stamped counter part of the
agreement.
After the tender has been accepted by the Purchaser all order or instruction to the
Contractor shall, except as herein otherwise provided, be given by the Engineer on behalf of
Purchaser.
4 The Contractor shall submit in duplicate, to the Engineer for his approval drawings of the Contract Drawing
General Arrangement of the plant to be provided and such detailed drawings other than shop
drawings, as may be reasonably necessary.

Within fourteen days of the receipt of such drawing the Engineer shall signify his approval
or otherwise of the same and in the event of disapproving the drawing; the Contractor shall submit
further drawing for approval.
Within a reasonable period of the notification by the Engineer to the Contractor of his
approval of such drawing, three sets in ink on tracing cloth or Ferrogallic prints mounted on cloth of
the drawing as approved shall be supplied to him by the Contractor and be signed by him and the
Contractor respectively and be thereafter deemed to be the “Contractor Drawing”.
These drawing when so signed shall become the property of the Purchaser and be
deposited with the Engineer and shall not be departed from in any way whatsoever except by the
written permission of the Engineer or hereinafter provided.
In the event of the Contractor desiring to possess a signed set of drawing, he shall supply
four sets instead of three sets and in this case the Engineer shall sign the fourth set and return the
same to the Contractor.
The Contractor, if required by the Engineer, shall supply in addition copies of any
drawings other than shop drawings, which may reasonably be required for the purpose of

Page 29 of 39
 Tender Specification No. CCP-I/60/2023-2024
Contractor and may make a reasonable charge for such copies.

The Engineer or his duly authorized representative whose name shall have Previously
been communicated in writing to the Contractor, shall have the right, at all reasonable times, to
inspect, at the factory of the Contractor, drawing of any portion of the plant.
5 The Contractor shall be responsible for and shall pay for any alterations of the plant due Mistake in Drawing
to any discrepancies, error or omissions in the drawing and other particulars supplied by him,
whether such drawing or particulars have been approved by the Engineer or not, provided that if
such discrepancies, errors and omission are due to inaccurate information of particulars furnished
to the Contactor by the Engineer any alteration in the plant necessitated by reason of such
inaccurate information or particulars shall be paid for by the Purchaser.
If any dimensions figured upon a drawing or a plant differ from those obtained by sealing
the drawing or plant, the dimensions as figured upon the drawing or plant shall be taken as
Correct.
6 The Contractor shall not, without consent in writing of the Engineer or Purchaser, which Subletting of
shall not be unreasonably withheld, assign or subject this Contract or any substantial part thereof Contract
other than for raw materials for minor details, or for any part of plant of which the makers are
named in the Contact provided or responsibility under the Contact.
7 In the event of any claim or demand being made or action being brought against the Patent right
purchaser for infringement or alleged infringement of letters patent, in respect of any machine,
plant, or thing used or supplied by the Contractor under this Contract in respect of any method of
using or working by the Purchaser of such machine, plant or thing, the Contactor will indemnify the
purchaser against such claim or demand and all cost and expenses arising from or incurred by
reason of such claim or demand PROVIDED THAT the Purchaser shall notify the Contractor
immediately any claim is made and that the Contractor shall be at liberty, if he so desires, with the
assistance of the Purchaser, is required, but at all the Contractor’s own expenses, to conduct all
negotiation for the statement of the or any litigation that may arise there from and PROVIDED
THAT on such machine, plant, or thing shall be used by the Purchaser for any purpose or in any
manner other than that for which they have been supplied by the Contractor and specified under
this Contract.
8 The plant shall be manufactured and constructed in the best and most substantial and most Quality of material
workman-like-manner and with materials of the best or approved quality for their respective uses.

9 The contractor shall be responsible for security protecting and packing the plant so as to avoid Packing
damage under normal condition of transport.
T 10 The cost of delivering the whole of the material for, at railway stations specified shall be borne Delivery and import
by the Contractor. Licence fee
The Import Licence fee for the import of equipment or component parts of raw material, if required
shall be paid by the Contractor even when the import licence may have to be taken in the name of
the Purchaser
11. No Alteration, amendments, omissions, additions, suspensions or variations of the plant Power to vary or
thereinafter referred to as “Variation” under the Contract as shown by the Contract drawing or the Omit work
Specifications shall be made by the Contractor except as directed in writing by the Engineer,
but the Engineer shall have full power, subject to the provision hereinafter contained, from time to
time during the execution of the Contract by notice in writing to instruct the Contractor to make
such variation, without prejudice to the Contract and the Contract shall be such variations, and be
bound by the same condition, as for as applicable, as though the said variations occurred in the
specifications, if any suggested variations would in the opinion of the Contractor, if carried out,
prevent him from fulfilling any of his obligations or guarantee under the Contract, he shall notify the
Engineer thereof in writing, and the Engineer shall decide forthwith whether or not the same shall
be carried out if and the Engineer confirms his instructions. The Contractor’s obligations and
guarantees shall be modifies to such an extend as may be justified. The difference of cost, if any,
occasioned by any such variation shall be added to or be deducted from the Contract-price as the
case may require. The amount of such difference if any shall be ascertained and determined in
accordance with the rates specified in the Schedules of prices, so for as the same may be
applicable and where the rates are not contained in the said Schedules or are not applicable they
shall be settled by the Engineer and Contractor Jointly, as for as possible, before such variation are
carried out: Provided that the Purchaser shall not become liable for the payment of any charge in
respect of any such variations, unless the instruction for the performance of the same shall have
given in writing by the Engineer.
In the event of the Engineer requiring any variations such reasonable and proper notice shall be
given to the Contractor as will enable him to make his arrangements accordingly, and in case
where goods or material have already been prepared or any design drawing, or patterns have been
made or works done that required to be altered the Engineer shall show such compensation in
respect there of as he shall consider reasonable.
Provided that no such variations shall except with the consent in writing of the Contractor, be
such as will involve an increase or decrease of the total price payable under the contract by more
than 10% ( Ten percent) thereof.
In every case in which the Contractor shall received instructions from the Engineer for carrying
out any work which either then or later will in the opinion of the Contractor involve a claim for
additional payment, the Contractor shall as soon as reasonably possible after the receipt of such
instructions inform the Engineer of such claim for additional payment.

Page 30 of 39
 Tender Specification No. CCP-I/60/2023-2024

12 If the Contractor shall neglect to manufacture of supply the plant with due deligence and Negligence
expedition, or shall refuse or neglect to comply with any reasonable orders given to him in writing
by the Engineer in connection with the manufacture or supply, or shall contravene any provision of
the Contract, the purchaser may give may give seven day’s notice in writing to the Contractor, to
make good the failure, neglect or contravention complained of and if the Contractor shall fail to the
comply with the notice within a reasonable time from the date of service thereof in the case of a
failure, neglect or contravention capable of being made good within that time, then and in such
case if the Purchaser shall think fit, it shall be lawful for him to take the manufacture of supply plant
wholly, or in part out of the Contractor’s hand and the Purchaser shall be entitled to retain and
apply any balance which may be otherwise due on the Contract by him to the Contractor or such
part thereof as may be necessary to the payment of the cost of manufacturer or supply of such
plant as aforesaid.

13. If the Contractor shall die or commit any act of Bankruptcy, or being a corporation commence to be Death/Bankruptcy to
wound up excent for reconstruction purpose or carry on its business under a Receiver the
executors, successors or other representative in law of the estate of the contractor or any such
receiver, liquidator, or any person in whom the contract may become vested shall forthwith give
notice thereof in writhing to the purchaser and shall for one month during which he shall take all
reasonable steps to prevent stoppage of the manufacture of plant, have the option of carrying out
the Contract subject to his or their providing such guarantee as may be required by the purchaser,
but not exceeding the value of the plant, for the time being remaining unexcuted. In the event of
stoppage of the manufacture of the plant the period of the option under this clause shall be
fourteen days only Provided that, should the above option not be exercised, the contract may be
determined by the Purchaser by which he could exercise and will have the same rights which he
would have under the last preceding clause if the work had been taken out of the contractor’s
hands under the clause.
14. The Engineer, and his duly authorized representatives, shall have at all reasonable times access Inspection and
the Contractor’s premises, and shall have the power at all reasonable times to inspect and testing
examine the materials workmanship of the plant during its manufacture there, and if part of the
plant is being manufactured on other premises the Contractor shall obtain for the engineer and for
his duly authorized representatives permission to inspect it as if the plant manufactured on the
contractor’ own premises.
The Engineer shall, on giving seven day’s notice in writing to the contractor setting out
any grounds of objections which he may have in respect of the work be at liberty to reject all or any
plant or workmanship connected with such work which, in his opinion, are not in accordance with
the contract, or are in his opinion defective for any reason whatsoever: Provided that, if such notice
be not sent to the contractor within reasonable time after the ground upon which such notice is
based have come to the knowledge of the Engineer he shall not be entitled to reject the said plant
or workmanship on such grounds. Unless specifically provided otherwise all test shall be made at
contractor’s works before shipment.
The Contractor shall, if required give the engineer notice of any material being ready for
testing, and the Engineer or his said representative, if so desired shall on giving twenty four hour’s
previous notice in writing to contractor attend at the Contractor’s premises within seven days of the
date on which the material is notified as being ready; failing which visit the Contractor may proceed
with the tests, which shall be deemed to have been made in engineers Presences and he shall
forthwith forward to the Engineer due certified copies of the tests in duplicate.
In all case where the contractor provides for tests whether at the premises of the Test at Contractor
contractor or of any sub-contractor, the Contractor except where otherwise specified, shall provide, premises
free of charge such labour, materials, electricity , fuel water, stores apparatus, plant in accordance
with the Contract and shall give facilities to the Engineer or to his authorized representative to
accomplish such testing. Test on site
If special tests other than those specified in the contract are required they shall be paid
for by the Purchaser a “variation” under clause 11.
When the tests have been satisfactorily completed at the Contractor’s works the Engineer
shall issue a certificate to that effect.

In all cases where the Contract provides for tests on the site the purchaser, except
otherwise specified, shall provide free of charge, such labour, materials, electricity, fuel, water,
stores apparatus and instruments as may be requisite from time to time and as may reasonably be
demanded, efficiently to carry out such tests of the plant or workmanship in accordance with the
Contract.
In case of Contractor requiring electricity for test on site such electricity shall be supplied
to the Contractor in the most convenient form available.
15 The plant of material shall not be forwarded until shipping dispatch instructions shall have Delivery of Plant
been given to the Contractor
Notification of delivery or dispatch in regard to each and every consignment shall be made
to the purchaser immediately after dispatch or delivery. The supplier shall further supply to the
consignee a priced invoice and packing account of all stores delivered or dispatched by him. All
packages, containers, bundles and loose materials forming part of each and every consignment
shall be described fully in the packing account, and full details of the contents of packages and
quantity of materials shall be given to enable the consignee to check the stores on arrival at
destination.
Page 31 of 39
 Tender Specification No. CCP-I/60/2023-2024
16 The, manufacture and supply of plant shall be carried out under the direction and to the Engineer’s
reasonable satisfaction of the Engineer. supervision
17 In respect of all matters, which are left to decision of the engineer including the granting or Engineer’s Decisions
withholding of certificates the Engineer shall if required so to do by the Contractor given in writing a
decision thereon and his reasons for such decisions. If the decision is not accepted by the
contractor the matter shall at the request of the contractor be referred to arbitrations under the
provision for arbitration hereinafter contained, but subject to the right of reference to arbitration
such decision shall be final and binding on the Contractor.
18 The contractor shall be responsible for loss, damage or depreciation to goods up to Liability for accidents
delivery at site and damage
19 If required during the progress of manufacture or supply of plant the engineer shall decide and Replacement of
notify in writing to the Contractor that the Contractor has manufactured any plant or part of plant defective plant or
unsound or imperfect or has supplied any plant inferior in quality to that specified the Contractor on materials
receiving details of such defect or deficiency shall, at his own expense, within such time as
may be reasonably necessary for the purpose proceed to after reconstruct, or remove such
plant or part of plant. or supply fresh materials up to the standard of the Specification and in case
the Contractor shall fail todo so, the purchaser may, on giving the contractor seven day’s notice in
writing of his intention to do so proceed to alter, reconstruct or remove such plant or part of plant or
supply of all such materials at the contractor’s cost provided that nothing in this clause shall be
deemed to deprive the Purchaser or affect any rights under the contract which be may otherwise
have in respect of deficiencies.
20 All cost, damages or expenses which the Purchaser may have paid for which under the contract Deduction from
the contractor is liable may be deducted by Purchaser from any moneys due or which may become Contract price
due by him to the Contractor under this Contract, or may be recovered by suit or otherwise from
the Contractor.
Any sum of money due and payable to the Contractor (including security deposit returnable to him)
under this Contract may be appropriated by the Purchaser and set off against any claim of the
Purchaser for the payment of a sum of money arising out of or under any other Contract made by
the Contractor with the Purchaser.
21 (i) Subject to any deduction with the purchaser may be authorized to make under the Contract, or Terms of Payment
subject to any additions or deductions provided for under clause 11, the Contractor shall, on the
certificate of the Engineer, be entitled to payment as follows.
(a) Ninety percent of the F.O.R. contract value of the plant in rupees in receipt by the Purchaser of
the Contractor’s invoice giving the number and date of the railway receipt covering the dispatch of
the plant from the Indian Port and of the advice note giving case number and contents, together
with a certificate by the contractor to the effect that the plant detailed in the said advice note has
actually been dispatched under the said railway receipt and that the Contract value of the said
plant so dispatched is not less than the amount entered in the invoice.
(b) Ten percent of the F.O.R. contract value on presentation of the Contractor’s invoice
when each commercially useable section of the plant is completed and the last portion of such
section has been dispatched and the whole material has been delivered at the place fixed for
delivery and checked at the site of the work or, within one month of such delivery, whichever is
earlier.
Pr Provided that each of the payments under this clause shall be due on the last day of the month in
which the invoice for the amount due together with the necessary documents is received by the
Purchaser : Provided also that the Purchaser shall not be bound to make any payment under sub-
clause (a) unless the amount of such payment represents at least 8 percent of the total contract
value of the plant.
(ii) If at the time at which the last installment becomes payable there are minor defects in
the plant which are not of such importance as to effect the full commercial use of the plant, then the
Purchaser shall be entitled to retain such part of the installments as represents the cost of making
good such minor defects, and any sum so retained shall subject to the provisions of clause 30,
become due upon such minor defects being made good.
(iii) If the Purchaser desires that the plant or any portion should not be dispatched by the contractor
when it is due to dispatch, the contractor shall store such plant or portion at his works and be
responsible for all risk. For such storage the purchaser shall pay to the contractor at a rate to be
mutually agreed upon between the parties, but for the period from the date of which the said plant
or portion becomes due and is ready for shipment up to the date on which it is actually shipped.
22 In any case where the contract price includes a provisional sum to be provided by the Contractor
for meeting the expenses of extra work or for work to be done or material to be supplied by a sub-
contractor, such sum shall be expanded or used, either wholly or in part, or be not used, at the
discretion of the Engineer and entirely as he may decide and direct. If no part or only a part thereof
be used, then price. If the sum used is more than such provisional sum the Contractor shall pay the
excess. In the case of materials supplied or work done by a sub-contractor, the total of the net sum
paid to the sub-contractor on account of such materials or works and a sum equal to 10 percent of
such net sums allowed as Contractor’s profit shall money refers shall be done or purchased without
the written order of the Engineer. The Contractor shall allow the sub-Contractors every facility
for the supply of materials or execution of their several works simultaneously with his own and
shall, within fourteen days after the Engineer has requested him in writing to do so, pay the dues of
such sub-contractors on account of such materials or works : PROVIDED ALWAYS that the
Contractor shall have no responsibility with regard to such works or articles unless he shall have no
previously approved the sub-contractor and/or the material or plant to be supplied.

Page 32 of 39
 Tender Specification No. CCP-I/60/2023-2024

23. (i) Every application to the Engineer for a certificate must be accompanied by a detailed invoice Certificate of
(in duplicate) setting fourth in the order of the Schedule of prices, particulars or the plant supplied Engineer
and the certificates as to such plant as in the reasonable opinion of the Engineer, in accordance
with the Contract shall be issued within fourteen days of the application for the same.
(ii (ii) The Engineer may, by any certificate make any correction or modification in any previous
certificate, which shall have been issued by him and payment shall be regulated and adjusted
accordingly.
24 No certificate of the Engineer on account, nor any sum paid account by the Purchaser nor Certificate not to
any extension of time granted under clause 26 shall affect or prejudice the rights of the purchaser effect rights of the
against the contractor, either under this agreement of under the law or relieve the Contractor of his purchaser of
obligations for the due performance of the Contract, or be interpreted as approval of the plant contractor
manufactured or supplied; and no certificate of the Engineer shall create liability in the Purchaser to
pay for any alteration, variations or additions not ordered in writing by the Engineer, or absolve the
Contractor of his liability for the payment of damages whether due ascertained or certified or not or
of any such against the payment of which he is bound to indemnify the Purchaser nor shall any
such certificate not the acceptance by him of any sum paid on account or otherwise affect or
prejudice the rights of the Contractor against the Purchaser, either under this Agreement or under
the law.
25 The Purchaser shall pay to the Contractor all reasonable expenses incurred by Contractor by Suspension of
reason of suspension of the manufacture of plant or delay in shipment by order in writing of the Works
Purchaser of the Engineer unless such suspension or delay shall be due to some default on the
part of the Contractor or Sub-contractor.
26 The time given to the Contractor for the dispatch or delivery shall be reckoned from the date of Extension of time for
receipt by the Contractor of the order together with all necessary information and drawings to Completion
enable the work to be put in hand.
In all cases in which progress shall be delayed by strikes, lockouts, fire accidents, materials delays
in approval of drawing or any cause whatsoever beyond the reasonable control of the contractor,
and whether such delays or impediment shall occur before or after the time or extended time, for
dispatch or delivery, a reasonable extension time shall be granted.
27 If the Contractor shall fail in the due performance of his Contract within the time fixed by the Price Reduction
contractor or any extension thereof the contractor agrees to accept a reduction of the contract price Clause
by half per cent per week reckoned on the contract value of such portion only of the plant as
cannot in consequence of the delay be used commercially and efficiently during each week
between the appointed or extended time as the case may be and the actual time of acceptance
under clause 29, and such reduction shall be in full satisfaction of the Contractor’s liability for delay
but shall not in any case exceed 10 percent of the contact value of such portion of the plant.
28 If the completed plant or any portion thereof, before it is taken over under clause 29 be found to be Rejection of
defective, or fails to fulfill the requirement of the Contract, the Engineer shall give the Contractor Defective Plants
notice setting forth particulars of defects or failure, and the Contractor shall forthwith make the
defective plant good, or alter the same to make it comply with the requirement of Contract. If the
Contractor fails to do so within a reasonable time the Purchaser may reject and replace, at the cost
of the Contractor the whole or any portion of the plant, as the case may be, which is defective or
fails to fulfill the requirements of the Contract such requirement shall be carried out by the
Purchaser within a reasonable time, and a reasonable price, and where reasonably possible to the
same specification, and under competitive condition, In case of such replacement by the Purchaser
the Contractor shall be liable to pay the Purchaser the extra cost if any, of such replacement
delivered and/or erected as provided for in the original Contract, such extra cost being the
ascertained difference between the price paid by the Purchaser, under the provision above
mentioned, for such replacement and the Contract in respect of such defective plant.
If the Purchaser dose not so replace the rejected plant within a reasonable time, the Contractor
shall be liable only to repay to the Purchaser all moneys paid by the Purchaser to him in respect of
such plant. In the event of such rejection the Purchaser shall be entitled to the use of the plant in a
reasonable and proper manner for a time reasonable sufficient to enable him to obtain other
replacement plant. During the period the rejected plant is used commercially the Contractor shall
be entitled to reasonable sum as payment for such use.
29 Where the specification calls for performance test before shipment and these have been Taking over
successfully carried out, the plant shall be accepted and taken over and the Engineer shall notify
the Contractor to that effect. When the specification calls for test on site the plant shall be taken
over immediately after such test have been satisfactorily carried out and the Engineer shall notify
the contractor to that effect.
Such notification not be unreasonably withheld, nor shall the Engineer delay giving such
notification on account of minor omission and defects which does not necessarily delay shipment
nor affect the commercial use of the plant without any serious risk; PROVIDED ALWAYS that the
Contractor undertakes to make good such omissions and defects possible moment.
30 For a period a of 12(Twelve) calendar months commencing immediately upon the setting Maintenance
to work of the plant or 18months from the date of receipt of equipment by the Purchaser at site
whichever is earlier called “the Maintenance period” the Contractor shall remain liable to replace
any defective parts that may develop in plant of his own manufacture or those of his sub-
contractors approved under clause 6, under conditions provided for by the Contract under proper
use and arising solely from faulty design, materials or workmanship : PROVIDED ALWAYS the
such defective parts as are not repairable at site and are not essential in the meantime to the
maintenance in commercial use of the plant, are promptly returned to the Contractor’s work at the
Page 33 of 39
 Tender Specification No. CCP-I/60/2023-2024
expense of the Contractor otherwise arranged.
If it become for the Contractor to replace or renew any defective parts of the plant under
this clause, the provisions of the first paragraph of this clause shall apply to the parts of the plant
so replaced or removed until the expiration of six months from the date of such replacement or
renewal or until the end of the above mentioned period of twenty four months whichever may be
the later. .
If any defects be not remedied within a reasonable time the Purchaser may proceed to do
the work at the Contractor’s risk and expense, but without prejudice to any other rights, which the
Purchaser may have against the Contractor in respect of such defects.
The repaired or new parts will be delivered in accordance with clause 10. The Contractor
shall bear reasonable cost of minor repair carried out on his behalf as site.
At the end of the maintenance period the Contractor’s liability shall cease. In respect of
goods not covered by the first paragraph of this clause the purchaser shall be entitled to the benefit
of any guarantee given to the Contractor by the original supplier or manufacturer of such goods
31 If any dispute difference or controversy shall at any time arise between the contractors on Arbitration
the one hand and the Uttarakhand Power Corporation Ltd., and the Engineer of the contract on the
other touching the contract, or as to the true construction meaning and intent or any part or
condition of the same or as to the manner of execution. Or as to the quality or description of the
payment for the same or as to the true intent, meaning, interpretation construction or effect of the
clauses of the contract, specifications or drawings or any of them, or as to any thing to be done
omitted or suffered in pursuance of the contract or specification, or as to the mode of carrying the
contract into effect, or as to the breach or alleged breach, of the contract, or as to any claims on
account of such breach or alleged breach, or as to obviating or compensating for the commission
of any such breach, or as to and whether before or during the progress or after the completion of
the Contract, such question difference or dispute shall be referred for adjudication to the Managing
Director , Uttarakhand Power Corporation Ltd. or to any other person nominated by him in this
behalf and his decision in writhing shall be final, binding and conclusive. This submission shall be
deemed to be a submission to arbitration within the meaning of the Indian Arbitration Act 1996 or
any statutory modification thereof. The arbitrator may from time to time with consent of the parties
enlarge the time for making and publishing the award.
Upon every or any such reference the cost of an incidental to the reference and awards
respectively shall be in the discretion of the arbitrator, who shall be competent to determine the
amount thereof or direct the same to be taxed as between solicitor and client or as between party
and party and to direct by whom and to whom and in what manner the same shall be borne and
paid.
Work under the contract shall, if reasonably possible, continue during the arbitration
proceedings no payments due or payable by the Board shall be withheld on account of such
proceedings. In case of refusal/neglect by such nominee, MD Uttarakhand Power Corporation Ltd.
may nominate another person in his place.
Any action taken or proceedings initiated on any of the terms of this agreement shall be only
in the Court of Competent jurisdiction under the High court of judicature at Nainital.
32 The Contract shall in all respect be construed and operate as a Contract as defined in the Indian Construction of
Contract Act, 1872, and all payments there under shall be made in rupees unless otherwise Contract
specified.
33 The marginal note to in clause of this Contract shall not affect or control the construction of such
clause.
AGREEMENT
(REFERRED TO IN CLAUSE 3)
THIS AGREEMENT made on the ------------------------------------------day of ------------Between ---------------------- hereinafter referred to as
(‘ The Contractor”) of the one part AND THE Uttarakhand Power Corporation Ltd. ( hereinafter called ‘ Purchaser’) of the other part.
WHERE AS the Purchaser is about to erect / Purchase / maintain the (hereinafter called ‘The Works’) and for the purpose required the
plants and machinery mentioned, enumerated and specified to in certain general conditions, schedules, drawings, form of Tender
covering letter and schedule of prices which, for the purpose of identification has been signed by -------------------------, on behalf of the
contractor and ------------------------------------------------- (the Engineer or the purchaser ) on behalf of the Purchaser of which , are
deemed to form part of this Contract as though as separately set out herein and are included in the expression ‘Contract’ whenever
herein used.
AND WHERE AS the Purchaser has accepted the tender of the Contractor for the supply and delivery of the said plant and machinery
for the sum of Rs --------------------------------------Upon the terms and subject to the conditions here in after mentioned.
NOW THESE PRESENT WITNESS and the parties here to hereby agree and declare as follows, that is to say, in consideration of the
payment to be made to the Contractor by the Purchaser ( as hereinafter mentioned “ the Contractor” ) shall and will duly provide the
said plant and machinery of said work on the terms and conditions mentioned in the Contract.
AND in consideration of the due provisions of the said plant and machinery by the Contractor and due performance of his part of the
Contract, the Purchaser does hereby for himself, his successors or such assigns convenient with the Contractor that he ( the
Purchaser) his successors or assigns will pay to the Contractor the said sum of Rs -----------------------------------or such other sums as
may become payable to the Contractor under the provision of this Contract, such payments to be made as such time and in such
manner as is provided by this Contract.
IN WITNESS WHEREOF the Parties here to have signed this Deed hereunder on the dates respectively mentioned against the
signature of each.
Signed by Signed by
------------------- ----------------------
(for and on behalf of Purchaser ) ( for on behalf of Contractor )
by date by date

in the presence of in the presence of

and of and of
Page 34 of 39
 Tender Specification No. CCP-I/60/2023-2024

Pro forma of certificate for Accredited Representative

(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )

E-Tender specification No. CCP-I/60/2023-2024 Date For Opening Of Part-I Of Tender 25.1.2024 at
16:30hrs
To,

Superintending Engineer
Corporate (Contract & Procurement-I)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road
Dehradun- 248 001

We M/s--------------------------------------------------------(Name of Manufacturer) having its registered office at

………….…..…………………….……………declare that M/s ……………………………………………(Name of
accredited representative) having its registered office at-------------------------------------------- is our accredited
representative and hereby authorize to participate in tender specification No …………………………for supply of
……………………………………(Name of item) on behalf of us in Uttarakhand Power Corporation Ltd, Dehradun. We
also undertake that material shall be manufactured and inspected at our works…………………………and will be
guaranteed by us as per Tender specification.

Signed this day of

Place Signature of Authorized signatory of manufacturer

Name

Designation

Witness: Name of the firm

Signature

Name Seal of the firm

Address

Signature of accredited Signature of Accredited Representative for submission

representative is attested below:- of tender

Name

Designation

Name & signature of authorized Name of the firm

signatory of manufacturer with
seal Seal of the firm

Page 35 of 39
 Tender Specification No. CCP-I/60/2023-2024

PRO FORMA OF CERTIFICATE FOR BEING NOT BLACKLISTED / DEBARRED/BANNED FOR MANUFACTURER

(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )

E-Tender specification No. CCP-I/60/2023-2024 Date For Opening Of Part-I Of Tender 25.1.2024 at
16:30hrs
To,

Superintending Engineer
Corporate (Contract & Procurement-I)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road
Dehradun- 248 001

We M/s--------------------------------------------------------(Name of Manufacturer) having its registered office at

………….…..…………………….……………declare that we are not blacklisted/ debarred/banned by any Govt.

undertaking/ Govt. departments / SEB’s / Power Sector Utilities. In case same is found then our tender/Order

shall be treated as cancelled at any stage and EMD/Performance security shall be forfeited.

Signed this day of Signature of Authorized signatory of Manufacturer

Place
Witness: Name

Signature Designation

Name of the firm

Name
Seal of the firm

Address

Page 36 of 39
 Tender Specification No. CCP-I/60/2023-2024

PRO FORMA OF CERTIFICATE FOR BEING NOT BLACKLISTED / DEBARRED/BANNED FOR ACCREDITED
REPRESENTATIVE

(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )

E-Tender specification No. CCP-I/60/2023-2024 Date For Opening Of Part-I Of Tender 25.1.2024 at
16:30hrs
To,

Superintending Engineer
Corporate (Contract & Procurement-I)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road
Dehradun- 248 001

We M/s--------------------------------------------------------(Name of Accredited Representative) having its registered office

at ………….…..…………………….……………declare that we are not blacklisted/ debarred/banned by any Govt.

undertaking/ Govt. departments / SEB’s / Power Sector Utilities. In case same is found then our tender/Order

shall be treated as cancelled at any stage and EMD/Performance security shall be forfeited

Signed this day of Signature of Authorized signatory of Accredited

Representative
Place
Witness: Name

Signature Designation

Name of the firm

Name
Seal of the firm

Address

Page 37 of 39
 Tender Specification No. CCP-I/60/2023-2024

PRO FORMA OF CERTIFICATE FOR ALL THE INFORMATION PROVIDED BY THE FIRM IN THE BID DOCUMENT
ARE TRUE AND CORRECT.

(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )

E-Tender specification No. CCP-I/60/2023-2024 Date For Opening Of Part-I Of Tender 25.1.2024 at
16:30hrs
To,

Superintending Engineer
Corporate (Contract & Procurement-I)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road
Dehradun- 248 001

We M/s--------------------------------------------------------(Name of Manufacturer) having its registered office at

………….…..…………………….……………declare that all the information provided by us in the bid document are

true and Correct. In case, any forged or false document is found at any stage, then our tender/ order shall be

treated as cancelled and necessary action shall be taken against us, which may include forfeiting the

EMD/security cum performance guarantee, debarring/ blacklisting for further participation in future tenders of

UPCL, based on the merits/ demerits of the case.

Signed this day of Signature of Authorized signatory of Manufacturer

Place
Witness: Name

Signature Designation

Name of the firm

Name
Seal of the firm

Address

Page 38 of 39
 Tender Specification No. CCP-I/60/2023-2024

SPECIMEN DOCUMENT FOR POWER OF ATTORNEY IN RESPECT OF TENDER SIGNATURE

(on Rs. 100/- stamp paper duly attested by Notary)
E-Tender specification No. CCP-I/60/2023-2024 Date For Opening Of Part-I Of Tender 25.1.2024 at
16:30hrs

KNOW ALL MEN BY THESE PRESENTS THAT WE--------------------------------------(Name of company)--------

----------------------------------------------------------------hereby appoint and authorise.

-----------------------------------------------
-----------------------------------------------
-----------------------------------------------

as our true and lawful attorney or attorneys, for us and in our name, place and stead, to do the following
acts and things, jointly and each of them severally, in respect of the tender for ---------------------------------------
-----------------invited by Uttarakhand Power Corporation, Dehradun vide specification No.

(1) To sign, execute and deliver the tender documents and other documents related thereto,
(2) To negotiate and determine the terms and conditions of the contract, and
(3) To sign, execute and deliver the contract and related documents.

This power of Attorney shall remain in full force and effect for the above state project.

IN WITNESS WHEREOF, we have caused the signature of our representative --------------------------------------

----------------------------------------------to be affixed hereunto on this --------------------------------------------------------
(date)-------------------------------------------------.

Page 39 of 39