In this activity, you will track all the activities that you do in a day and then classify them

Activity Description based on whether the task was urgent and important.
This sheet has been filled with dummy tasks and entries to show you how the sheet will
Sample Sheet look once you fill it in.
Tracking Sheet Description
Section Description
Time Slots This column shows 24 hours of the day broken down into individual hours.
Use this column to enter the task that you complete each hour. Corresponding to each
Task hour, enter the main task you spent the majority of the hour on.
Use this column to record if the task that you did was urgent. Use the drop-down menu
to record whether the task was important. Enter 'Y' if the task is urgent, and enter 'N; if
Urgent the task is not urgent.
Use this column to record if the task that you did was important. Use the drop-down
menu to record whether the task was important. Enter 'Y' if the task is important and
Important enter 'N; if the task is not important.
Urgent-Important The matrix by the side of the tracking sheet will auto-populate based on how you fill the
Matrix sheet. This will show you the distribution of tasks by 'urgent' and 'Important' categories.
Use this column to record your energy levels while completing the task. Use the drop-
down menu to record your energy levels. If you feel energetic, enter 'High'; if you feel
tired, enter 'Low'; if you are unsure or feel like you had energy levels that were neither
Energy Levels high nor low, enter 'Medium'.
This table will show you the total distribution of your energy throughout the day. This
Energy Table table will auto-populate based on how you fill your energy levels.
Use this column to record your productivity during that hour. Use the drop-down menu
to record your productivity. If you feel productive, enter 'Productive'; if you don't feel
tired, enter 'Not Productive'; if you are unsure or feel like you are productive but not as
Productivity productive as ou could have been, enter 'Neutral'.
This table will show you the total distribution of your productivity throughout the day.
Productivity Table This table will auto-populate based on how you fill your productivity column.
Conclusion
At the end of the day, you can look at the urgent-important matrix and see what percentage of your time was
spent on tasks that are urgent and important, urgent and not important, not urgent and important, and not urgent
and not important.

In addition to tracking your distribution of tasks, this sheet will also allow you to find the correlation between your
tasks and your productivity and energy levels. You will be able to identify which tasks boost your energy and
which hours of the day make you feel most productive. This knowledge will later help you build a schedule that
will enable you to maximize on your productive and energetic hours.
Time Slots Task Urgent? Important? Energy Levels Productivity
4am-5am meditate N Y High Productive
5am-6am Get ready Y N High Neutral Yes Total hours recorded 3
33% 0%
6am-7am Revise N Y High Productive
7am-8am Tasks Distribution
8am-9am
Urgent?
9am-10am Urgent Yes 0%
10am-11am No 67%
11am-12pm No
0% 67%
12pm-1pm Important Yes 33%
1pm-2pm No 0%
2pm-3pm
3pm-4pm No Important Yes
4pm-5pm
5pm-6pm Energy Activities Distribution
6pm-7pm Low 0 0.00%
7pm-8pm Medium 0 0.00%
8pm-9pm High 3 100.00%
9pm-10pm Productivity Activities 3
10pm-11pm Energy Activities 3
11pm-12am Productivity Activities Distribution
12am-1am Productive 2 66.67%
1am-2am Neutral 1 33.33%
2am-3am Not Productive 0 0.00%
3am-4am
Time Slots Task Urgent? Important? Energy Levels Productivity
4am-5am
5am-6am Yes Total hours recorded 0
#DIV/0! #DIV/0!
6am-7am
7am-8am Tasks Distribution
8am-9am
Urgent?
9am-10am Urgent Yes #DIV/0!
10am-11am No #DIV/0!
11am-12pm No
#DIV/0! #DIV/0!
12pm-1pm Important Yes #DIV/0!
1pm-2pm No #DIV/0!
2pm-3pm
3pm-4pm No Important Yes
4pm-5pm
5pm-6pm Energy Activities Distribution
6pm-7pm Low 0 #DIV/0!
7pm-8pm Medium 0 #DIV/0!
8pm-9pm High 0 #DIV/0!
9pm-10pm Productivity Activities 0
10pm-11pm Energy Activities 0
11pm-12am Productivity Activities Distribution
12am-1am Productive 0 #DIV/0!
1am-2am Neutral 0 #DIV/0!
2am-3am Not Productive 0 #DIV/0!
3am-4am