TIME

MANAGEMENT

VAIBHAV GOYAL (BBAN1MG24206)

ATHARV SHARMA (BBAN1MG24038)
ACHAL GUPTA (BBAN1MG24007)
 Eisenhower Matrix
The Eisenhower Matrix is a powerful decision-making tool that helps individuals
prioritize tasks based on their urgency and importance. Developed by Stephen
Covey, this matrix is a simple yet effective way to manage tasks, reduce stress, and
increase productivity.

Key Benefits
1. Improved Time Management: The Eisenhower Matrix helps individuals prioritize tasks and
manage their time more effectively.
2. Increased Productivity: By focusing on the most important and urgent tasks, individuals can
increase their productivity and achieve more.
3. Reduced Stress: The matrix helps individuals reduce stress by breaking down tasks into
manageable categories.
The Four Quadrants of
Eisenhower matrix
(1) Urgent and Important “MUST DO TASK”
(2) Important but not urgent “SCHEDULE”
(3) Urgent but not important “DELEGATE”
(4) Not urgent not important “ELIMINATE”
 Quadrant 1: Urgent & Important
(Do First)
Quadrant 1 includes tasks that are both urgent and important. These
tasks require immediate attention and have significant consequences
if not completed on time.
Characteristics
1. Time-Sensitive: Tasks in Quadrant 1 have a deadline or a time
constraint.
2. High-Stakes: The consequences of not completing tasks in
Quadrant 1 can be significant.
3. Requires Immediate Attention: Tasks in Quadrant 1 require
immediate attention and action.
 Quadrant 2: Not Urgent &
Important (Schedule)
Quadrant 2 includes tasks that are important but not urgent. These
tasks are critical to long-term goals and should be scheduled and
planned for.

Characteristics
1. Important: Tasks in Quadrant 2 are important for long-term
success.
2. Not Urgent: Tasks in Quadrant 2 do not have a deadline or time
constraint.
3. Requires Planning: Tasks in Quadrant 2 require planning and
scheduling.
Quadrant 3: Urgent & Not
Important (Delegate)
Quadrant 3 includes tasks that are urgent but not important. These
tasks require immediate attention, but do not have a significant
impact on long-term goals.

Characteristics
1. Urgent: Tasks in Quadrant 3 require immediate attention.
2. Not Important: Tasks in Quadrant 3 do not have a significant
impact on long-term goals.
3. Can be Delegated: Tasks in Quadrant 3 can be delegated to
others.
Quadrant 4: Not Urgent & Not
Important (Eliminate)
Quadrant 4 includes tasks that are neither urgent nor important. These
tasks do not require immediate attention and do not have a significant
impact on long-term goals.

Characteristics
1. Not Urgent: Tasks in Quadrant 4 do not require immediate attention.
2. Not Important: Tasks in Quadrant 4 do not have a significant impact
on long-term goals.
3. Time-consuming: Tasks in Quadrant 4 can consume time and
energy.
STEPS TO USE Eisenhower Matrix
1. Identify tasks: Write down all tasks.
2. Evaluate tasks: Ask if each task is urgent and important.
3. Plot tasks: Use the matrix to categorize tasks into 4 quadrants:
- Urgent & Important (Do First)
- Not Urgent & Important (Schedule)
- Urgent & Not Important (Delegate)
- Not Urgent & Not Important (Eliminate)
4. Prioritize and act: Focus on Quadrant 1, schedule Quadrant 2, delegate Quadrant 3, and
eliminate Quadrant 5. Review and adjust: Regularly review and adjust your task list and
matrix
Benefits of Using the Eisenhower
Matrix
1. Increased Productivity: Prioritize tasks effectively and manage time better.
2. Reduced Stress: Make informed decisions and reduce anxiety.
3. Improved Focus: Concentrate on important tasks and avoid distractions.
4. Better Time Management: Allocate time wisely and avoid procrastination.
5. Enhanced Decision-Making: Make informed decisions about task priority
and delegation.
6. Increased Efficiency: Eliminate non-essential tasks and optimize workflow.
7. Improved Work-Life Balance: Prioritize tasks and manage time to achieve
balance.
Student 1: VAIBHAV GOYAL’s Daily Activity Track

| Day | Time | Activity | Quadrant | | Day | Time | Activity | Quadrant |

| Mon | 8:00 AM | Attend class | Urgent & Important | | Fri | 8:00 AM | Work on project | Not Urgent & Important |
| Mon | 10:00 AM | Study for exam | Not Urgent & Important | | Fri | 10:00 AM | Study for exam | Not Urgent & Important |
| Mon | 12:00 PM | Lunch break | Not Urgent & Not Important | | Fri | 12:00 PM | Lunch break | Not Urgent & Not Important
| Mon | 2:00 PM | Respond to urgent messages | Urgent & |
Important | | Fri | 2:00 PM | Attend club meeting | Urgent & Not
| Tue | 8:00 AM | Work on project | Not Urgent & Important | Important |
| Tue | 10:00 AM | Check social media | Not Urgent & Not Important | Sat | 10:00 AM | Study for exam | Not Urgent & Important
| |
| Tue | 12:00 PM | Lunch break | Not Urgent & Not Important | | Sat | 12:00 PM | Lunch break | Not Urgent & Not Important
| Tue | 2:00 PM | Attend club meeting | Urgent & Not Important | |
| Wed | 8:00 AM | Study for exam | Not Urgent & Important | | Sat | 2:00 PM | Respond to non-urgent messages | Not
| Wed | 10:00 AM | Respond to non-urgent messages | Not Urgent Urgent & Not Important |
& Not Important | | Sun | 10:00 AM | Work on project | Not Urgent & Important
| Wed | 12:00 PM | Lunch break | Not Urgent & Not Important | |
| Wed | 2:00 PM | Work on project | Not Urgent & Important | | Sun | 12:00 PM | Lunch break | Not Urgent & Not
| Thu | 8:00 AM | Attend class | Urgent & Important | Important |
| Thu | 10:00 AM | Check social media | Not Urgent & Not | Sun | 2:00 PM | Check social media | Not Urgent & Not
Important | Important |
| Thu | 12:00 PM | Lunch break | Not Urgent & Not Important |
| Thu | 2:00 PM | Respond to urgent messages | Urgent &
Important |
Student 2: ATHARV SHARMA’s Daily Activity Track

| Day | Time | Activity | Quadrant | | Day | Time | Activity | Quadrant |

| Mon | 8:00 AM | Attend class | Urgent & Important | | Fri | 8:00 AM | Study for exam | Not Urgent & Important |
| Mon | 10:00 AM | Work on project | Not Urgent & Important | | Fri | 10:00 AM | Work on project | Not Urgent & Important |
| Mon | 12:00 PM | Lunch break | Not Urgent & Not Important | | Fri | 12:00 PM | Lunch break | Not Urgent & Not Important
| Mon | 2:00 PM | Respond to urgent messages | Urgent & |
Important | | Fri | 2:00 PM | Attend club meeting | Urgent & Not
| Tue | 8:00 AM | Study for exam | Not Urgent & Important | Important |
| Tue | 10:00 AM | Check social media | Not Urgent & Not Important | Sat | 10:00 AM | Study for exam | Not Urgent & Important
| |
| Tue | 12:00 PM | Lunch break | Not Urgent & Not Important | | Sat | 12:00 PM | Lunch break | Not Urgent & Not Important
| Tue | 2:00 PM | Attend club meeting | Urgent & Not Important | |
| Wed | 8:00 AM | Work on project | Not Urgent & Important | | Sat | 2:00 PM | Respond to non-urgent messages | Not
| Wed | 10:00 AM | Respond to non-urgent messages | Not Urgent Urgent & Not Important |
& Not Important | | Sun | 10:00 AM | Work on project | Not Urgent & Important
| Wed | 12:00 PM | Lunch break | Not Urgent & Not Important | |
| Wed | 2:00 PM | Study for exam | Not Urgent & Important | | Sun | 12:00 PM | Lunch break | Not Urgent & Not
| Thu | 8:00 AM | Attend class | Urgent & Important | Important |
| Thu | 10:00 AM | Check social media | Not Urgent & Not | Sun | 2:00 PM | Check social media | Not Urgent & Not
Important | Important |
| Thu | 12:00 PM | Lunch break | Not Urgent & Not Important |
| Thu | 2:00 PM | Respond to urgent messages | Urgent &
Important |
Student 3: ACHAL GUPTA’s Daily Activity Track

| Day | Time | Activity | Quadrant | | Day | Time | Activity | Quadrant |

| Mon | 8:00 AM | Attend class | Urgent & Important | | Fri | 8:00 AM | Study for exam | Not Urgent & Important |
| Mon | 10:00 AM | Study for exam | Not Urgent & Important | | Fri | 10:00 AM | Work on project | Not Urgent & Important |
| Mon | 12:00 PM | Lunch break | Not Urgent & Not Important | | Fri | 12:00 PM | Lunch break | Not Urgent & Not Important
| Mon | 2:00 PM | Respond to urgent messages | Urgent & |
Important | | Fri | 2:00 PM | Attend club meeting | Urgent & Not
| Tue | 8:00 AM | Work on project | Not Urgent & Important |. Important |
| Tue | 10:00 AM | Check social media | Not Urgent & Not Important | Sat | 10:00 AM | Study for exam | Not Urgent & Important
| |
| Tue | 12:00 PM | Lunch break | Not Urgent & Not Important | | Sat | 12:00 PM | Lunch break | Not Urgent & Not Important
| Tue | 2:00 PM | Attend club meeting | Urgent & Not Important | |
| Wed | 8:00 AM | Study for exam | Not Urgent & Important | | Sat | 2:00 PM | Respond to non-urgent messages | Not
| Wed | 10:00 AM | Respond to non-urgent messages | Not Urgent Urgent & Not Important |
& Not Important | | Sun | 10:00 AM | Work on project | Not Urgent & Important
| Wed | 12:00 PM | Lunch break | Not Urgent & Not Important | |
| Wed | 2:00 PM | Work on project | Not Urgent & Important | | Sun | 12:00 PM | Lunch break | Not Urgent & Not
| Thu | 8:00 AM | Attend class | Urgent & Important | Important |
| Thu | 10:00 AM | Check social media | Not Urgent & Not | Sun | 2:00 PM | Check social media | Not Urgent & Not
Important | Important |
| Thu | 12:00 PM | Lunch break | Not Urgent & Not Important |
| Thu | 2:00 PM | Respond to urgent messages | Urgent &
Important |
Eisenhower Matrix Plot
Urgent & Important (Do First)
Vaibhav: Attend class, respond to urgent messages
Atharv: Attend class, respond to urgent messages
Achal: Attend class, respond to urgent messages

Not Urgent & Important (Schedule)

Vaibhav: Study for exam, work on project
Atharv: Study for exam, work on project
Achal: Study for exam, work on project

Urgent & Not Important (Delegate)

Vaibhav: Attend club meeting
Atharv: Attend club meeting
Achal: Attend club meeting

Not Urgent & Not Important (Eliminate)

Vaibhav: Check social media, respond to non-urgent messages, lunch break
Atharv: Check social media, respond to non-urgent messages, lunch break
Achal: Check social media, respond to non-urgent messages, lunch break
Productivity Comparison
Before Using the After Using the Eisenhower
Eisenhower Matrix Matrix
- All three students' - All three students'
productivity was likely low productivity likely increased
due to: - due to:
• Lack of clear prioritization • Clear prioritization of tasks
• Spending too much time on non- • Focus on important tasks (e.g.,
essential tasks (e.g., social media, studying for exams, working on
lunch breaks) projects)
• Not focusing on important tasks • Reduced time spent on non-
(e.g., studying for exams, working essential tasks (e.g., social media,
on projects) lunch breaks)
S T U D E N T- S P E C I F I C I M P R O V E M E N T S -
• Better time management and
organization
VA I B H AV: I M P R O V E D F O C U S O N S T U DY I N G F O R E X A M S A N D W O R K I N G O N P R O J E C T S . -
AT H A RV: B E T T E R P R I O R I T I Z AT I O N O F TA S K S A N D R E D U C E D T I M E S P E N T O N S O C I A L M E D I A . -
A C H A L : E N H A N C E D T I M E M A N A G E M E N T A N D O R G A N I Z AT I O N S K I L L S .
KEY TAKEAWAYS
• Improved goal achievement: Using the Eisenhower Matrix helped students achieve their
goals by prioritizing important tasks.-
• Reduced stress: By focusing on important tasks and reducing time spent on non-essential
tasks, students experienced reduced stress and anxiety.-
• Increased efficiency: The matrix helped students optimize their workflow and reduce time
wasted on non-essential tasks.-
• Better work-life balance: By prioritizing tasks effectively, students were able to achieve a
better balance between work and personal life.-
• Enhanced decision-making: The matrix provided a framework for students to make
informed decisions about task prioritization.-
• Increased productivity in the long term: By developing effective time management and
prioritization skills, students were able to sustain their productivity over time.
CHALLENGES
• Time management: Students may struggle to allocate time
effectively for each task.-
• Self-discipline: Students may need to develop self-discipline to avoid
procrastination and stay focused.-
• Task categorization: Students may find it challenging to categorize
tasks into the four quadrants.-
• Maintaining motivation: Students may need to find ways to
maintain motivation and avoid burnout.
THANK YOU !