GUIDELINES FOR SCANNING UPLOADING PHOTGRAPH, SIGNATURE &

DOCUMENTS:

Before applying online a candidate will be required to have a scanned (digital) image of
his/her photograph, signature and documents as per the specifications given below.

1.0 PHOTOGRAPH IMAGE:

1.1 Photograph must be a recent passport style colour picture.
1.2 Make sure that the picture is in colour, taken against a light-coloured, preferably
white, background.
1.3 Look straight at the camera with a relaxed face.
1.4 If you wear glasses make sure that there are no reflections and your eyes can be
clearly seen.
1.5 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but
it must not cover your face.
1.6 Dimensions 200 x 230 pixels (preferred).
1.7 Size of file should be between 20kb - 50 kb.
1.8 Ensure that the size of the scanned image is not more than 50KB. If the size of the
file is more than 50 KB, then adjust the settings of the scanner such as the DPI
resolution, no. of colours etc., during the process of scanning.

2.0 SIGNATURE IMAGE :

2.1 The applicant has to sign on white paper with Dark Blue or Black Ink pen.
2.2 The signature must be signed only by the applicant and not by any other person.
2.3 The signature will be used to put on the Call Letter and wherever necessary.
2.4 If the Applicant's signature at the time of the selection, does not match the
signature on the Call Letter, the applicant will be disqualified.
2.5 Dimensions 140 x 60 pixels (preferred).
2.6 Size of file should be between 20kb - 50 kb.
2.7 Ensure that the size of the scanned image is not more than 50KB.

3.0 SCANNING THE PHOTOGRAPH & SIGNATURE :

3.1 Set the scanner resolution to a minimum of 200 dpi (dots per inch)
3.2 Set Color to True Color
3.3 File Size as specified above
3.4 Crop the image in the scanner to the edge of the photograph/signature, then use
the upload editor to crop the image to the final size (as specified above).
3.5 The image file should be JPG or JPEG format. An example file name is : image01.jpg
or image01.jpeg Image dimensions can be checked by listing the folder files or
moving the mouse over the file image icon.

4.0 Candidates using MS Windows/MSOffice can easily obtain photo and signature in .jpeg
format not exceeding 50KB respectively by using MS Paint or MSOffice Picture
Manager. Scanned photograph and signature in any format can be saved in .jpg format
by using Save As option in the File menu and size can be reduced below
50KB(photograph) & 20KB(signature) by using crop and then resize option (Please see
 point (i) & (ii) above for the pixel size) in the Image menu. Similar options are available
in other photo editor also.

If the file size and format are not as prescribed, an error message will be displayed.

5.0 PROCEDURE FOR UPLOADING THE PHOTOGRAPH & SIGNATURE

5.1 There will be two separate links for uploading Photograph & Signature
5.2 Click on the respective link "Upload Photograph / Signature"
5.3 Browse and Select the location where the Scanned Photograph / Signature file has
been saved.
5.4 Select the file by clicking on it
5.5 Click the 'Upload' button.

6.0 IMPORTANT GUIDELINES FOR UPLOADING DOCUMENTS.

6.1 Candidates are requested to ensure that only legible self-attested documents are
uploaded. Also they are requested to ensure through “view document” option that
the documents that they have uploaded are legible for e-verification.
6.2 Where ever multiple documents (i.e. Mark sheet or certificates) need to be
uploaded, all documents are to be arranged in chronological order in a single pdf.
file and to be uploaded. Any attempt to upload multiple pdf. files will result in over
writing and only the last uploaded file will get saved.
6.3 No physical mode of submission of application and/or required documents in
support of their candidature would be entertained.
6.4 Candidates are requested to scan and upload the self-attested copies of following
documents / certificates.
Sl. File size not
Documents File type
No. exceeding
High quality recent Passport size Colour
photograph (3.5 cm Width × 4.5 cm Height,
1 JPEG 50 KB
taken after 01/02/2022 in a professional
studio).
Good quality image of candidate‟s signature
2 JPEG 50 KB
(in dark Blue or Black ink)
Proof of Date of Birth
3 (Birth Certificate (or) SSLC / Matriculation PDF or JPG 250 KB
Mark Sheet).
4 Copy of AADHAR Card PDF or JPG 250 KB
Proof for possessing notified Qualifications
PDF(kindly
5 Provisional Certificate [or] Degree / Post 2.5 MB
refer para
Graduate Degree Certificate(s)
6.2 before
Consolidated or Semester wise Mark
6 uploading) 2.5 MB
Sheet(s) in chronological order
Copy of Membership of the Institute of
7 Company Secretaries of India. (Applicable PDF or JPG 250KB
for Secretarial Professionals only).
Sl. File size not
Documents File type
No. exceeding
Copy of Experience Certificate(s), from the
present / previous employer(s) in support of
notified post qualification work experience.
(In Chronological order).
PDF or JPG
8 Candidates have to upload documentary 2.5 MB
proof in support of their experience in the
required “Area of post qualification work
experience” as prescribed at para 1.0 (f) of
detailed advertisement, to establish their
eligibility for the post.
Candidates from private sector, have to
upload documentary proof in support of their
last drawn CTC (Copy of Pay Slips/Pay PDF (kindly
Certificates issued by Competent Authority refer para
9 2.5 MB
in Company‟s letterhead / Income Tax 6.2 before
returns) to establish their eligibility for the uploading)
post as prescribed at para 2.4 of detailed
advertisement,.
10 Copy of latest Pay Slip or Pay certificate. PDF or JPG 250 KB
Proof for having minimum Two years‟
experience in the immediate Lower Pay
Scale for candidates from State PSEs /
Central PSEs / Government / Quasi
11 Government and for the post of Deputy PDF or JPG 250 KB
Manager (Secretarial), proof for having
minimum one-year experience in the
immediate lower scale of pay. [One year for
internal candidates for all posts].
Copy of Community Certificate in case of
12 candidates belonging to PDF or JPG 250 KB
SC/ST/OBC(NCL)/EWS categories.
Copy of Disability Certificate in case of PwBD
13 PDF or JPG 250 KB
candidates.
Proof for Ex-Servicemen in case of Ex-
14 PDF or JPG 250 KB
Servicemen only
Other documents „if any‟ in support of their
15 PDF or JPG 250 KB
credentials