GUIDELINES FOR SCANNING THE PHOTOGRAPH, SIGNATURE AND MARKSHEET

OF GRDUATION.

Before applying online, a candidate will be required to have a scanned (digital) image of his/her
photograph, signature, left thumb impression and the hand written declaration as per the
specifications given below.

i) Photograph Image: (4.5cm × 3.5cm)

 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light-coloured,
preferably white, background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place
yourself in the shade, so that you are not squinting and there are no harsh
shadows
 If you have to use flash, ensure there's no "red-eye"
 If you wear glasses make sure that there are no reflections and your eyes can
be clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed
but it must not cover your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20kb–50 kb
 Ensure that the size of the scanned image is not more than 50kb. If the size
of the file is more than 50 kb, then adjust the settings of the scanner such as
the DPI resolution, no. of colours etc., during the process of scanning.

ii) Signature:
 The applicant has to sign on white paper with Black Ink pen.
o Dimensions 140 x 60 pixels (preferred)
o Size of file should be between 10kb – 20kb
o Ensure that the size of the scanned image is not more than 20kb

iii) Left thumb impression:

 The applicant has to put his left thumb impression on a white paper with black
or blue ink.
o File type: jpg / jpeg
o Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required
quality) i.e 3 cm * 3 cm (Width * Height)
o File Size: 20 KB – 50 KB

iv) Hand-written declaration Image:

 The applicant has to write the declaration in English only clearly on a white
paper with black ink.
o File type: jpg / jpeg
 o Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required
quality) i.e 10 cm * 5 cm (Width * Height)
o File Size: 50 KB – 100 KB
 The signature, left thumb impression and the hand written declaration should
be of the applicant and not by any other person.
 If the Applicant’s signature on the attendance sheet or Call letter, signed at
the time of the examination, does not match the signature uploaded, the
applicant will be disqualified.

Note:
 Signature / Hand written declaration in CAPITAL LETTERS shall NOT be
accepted.
 Ensure that Photo, Signature, Thumb impression and Hand written
declaration are uploaded at the specified spaces only in the online application
form.

Procedure for scanning the documents:

o Set the scanner resolution to a minimum of 200 dpi (dots per inch)
o Set Colour to True Colour
o File Size as specified above
o Crop the image in the scanner to the edge of the photograph/signature/ left
thumb impression / hand written declaration, then use the upload editor to
crop the image to the final size (as specified above).
o The image file should be JPG or JPEG format. An example file name is:
image01.jpg or image01.jpeg. Image dimensions can be checked by listing
the folder files or moving the mouse over the file image icon.
o Candidates using MS Windows/MSOffice can easily obtain documents in
.jpeg format by using MS Paint or MSOffice Picture Manager. Scanned
documents in any format can be saved in .jpg / .jpeg format by using ‘Save
As’ option in the File menu. Size can be adjusted by using crop and then
resize option.

Procedure for uploading the documents

o While filling in the Online Application Form the candidate will be provided
with separate links for uploading Photograph, signature, left thumb impression
and hand written declaration
o Click on the respective link “Upload Photograph / signature / Upload left thumb
impression / hand written declaration”
o Browse and Select the location where the Scanned Photograph / signature / left
thumb impression / hand written declaration file has been saved.
o Select the file by clicking on it
o Click the ‘Open/Upload’
o If the file size and format are not as prescribed, an error message will be
displayed.
o Preview of the uploaded image will help to see the quality of the image. In case
of unclear / smudged, the same may be re-uploaded to the expected clarity
/quality.
Online Application will not be registered unless candidate uploads his/her
Photograph, signature, left thumb impression and hand written declaration as
specified.
Note:
(1) In case the face in the photograph or signature or left thumb impression or
the hand written declaration is unclear / smudged the candidate’s
application may be rejected.
(2) After uploading the Photograph / signature / left thumb impression / hand
written declaration in the online application form candidates should check
that the images are clear and have been uploaded correctly. In case the
photograph or signature or left thumb impression or the hand written
declaration is not prominently visible, the candidate may edit his/ her
application and re-upload his/ her photograph or signature or left thumb
impression or the hand written declaration, prior to submitting the form.
(3) Candidate should also ensure that photo is uploaded at the place of photo
and signature at the place of signature. If photo in place of photo and
signature in place of signature is not uploaded properly, candidate will not
be allowed to appear for the exam.
(4) Candidate must ensure that Photo to be uploaded is of required size and the
face should be clearly visible.
(5) Candidates should ensure that the signature uploaded is clearly visible.
(6) The left thumb impression should be properly scanned and not smudged.
(If a candidate is not having left thumb, he/she may use his/ her right thumb
for applying.)
(7) The text for the hand written declaration is as follows –
“I, _______ (Name of the candidate), hereby declare that all the
information submitted by me in the application form is correct, true and
valid. I will present the supporting documents as and when required.”
(8) The above mentioned hand written declaration has to be in the candidate’s
hand writing and in English only. If it is written and uploaded by anybody
else or in any other language, the application will be considered as invalid.
(In the case of Visually Impaired candidates who cannot write may get the
text of declaration typed and put their left hand thumb impression below
the typed declaration and upload the document as per specifications).
(9) After registering online, candidates are advised to take a printout of their
system generated online application forms.