Guidelines for Photograph & Signature Scan and Upload

 IN CASE THE SIGNATURE OR FACE IN THE PHOTOGRAPH IS UNCLEAR,

THE APPLICATION MAY BE REJECTED.
 CANDIDATE MAY EDIT THE APPLICATION AND RE-UPLOAD THE
PHOTOGRAPH/ SIGNATURE IN SUCH CASE.

Photograph Image:

 Photograph must be a recent passport size colour picture.

 The picture should be in colour, against a light-coloured, preferably white, background.
 Look straight at the camera with a relaxed face.
 If the picture is taken on a sunny day, have the sun behind you, or place yourself in the
shade, so that you are not squinting and there are no harsh shadows.
 If you have to use flash, ensure there's no "red-eye".
 If you wear glasses make sure that there are no reflections and your eyes can be clearly
seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must
not cover your face.
 Dimensions 200 x 230 pixels (preferred).
 Size of file should be between 20KB-50KB.
 Ensure that the size of the scanned image is not more than 50KB. If the size of the file is
more than 50KB, then adjust the settings of the scanner such as the DPI resolution, no.
of colours etc., during the process of scanning.

 After uploading the photograph / signature in the online application form, candidates
should check that the images are clear and have been uploaded correctly. In case, the
photograph or signature is not prominently visible, the candidate may edit his/her
application and re-upload his/her photograph or signature , prior to submitting the form.

 Candidate must ensure that the photo to be uploaded is of the required size and face is
clearly visible.

 In case the face in photograph or signature is unclear /smudged the candidate’s

application will be rejected.

 After uploading the photograph/ signature in the online application form. Candidate
should check that the images are clear and have been uploaded correctly. Incase, the
photograph or signature is not prominently visible the candidate may edit his/ her
application and reupload his/ her photograph or signature prior to submitting the form.

 After uploading photograph, the candidate should ensure that photo is uploaded at the
place of photo and signature at the place of signature. If photo in place of photo and
signature in place of signature is not uploaded properly the candidate will
not be allowed to appear for the exam.

Signature, left thumb impression and hand-written declaration Image:

 The applicant has to sign on white paper with Black Ink pen.
o Dimensions 140 x 60 pixels (preferred)
o Size of file should be between 10KB – 20KB for signature and 20KB – 50KB for left
thumb impression.
o Ensure that the size of the scanned image is not more than 20KB
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  The applicant has to put his left thumb impression on a white paper with black or blue ink.
o File type: jpg / jpeg
o Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e 3 cm
* 3 cm (Width * Height)
o File Size: 20 KB – 50 KB
 The applicant has to write the declaration in English clearly on a white paper with black
ink.
o File type: jpg / jpeg
o Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e 10 cm
* 5 cm (Width * Height)
o File Size: 50 KB – 100 KB
 The signature, left thumb impression and the hand written declaration should be of the
applicant and not by any other person.
 If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the
examination, does not match the signature uploaded, the applicant will be disqualified.
 Signature / Hand written declaration in CAPITAL LETTERS shall NOT be accepted.

Scanning the Photograph Image and Signature:

 Set the scanner resolution to a minimum of 200 dpi (dots per inch).
 Set Color to True Color.
 File Size as specified above.
 Crop the image in the scanner to the edge of the photograph/signature, then use the
upload editor to crop the image to the final size (as specified above).
 The image file should be JPG or JPEG format. For example file name is: image01.jpg or
image01.jpeg Image dimensions can be checked by listing the folder files or moving the
mouse over the file image icon.

 Candidates using MS Windows/MS Office can easily obtain photo and signature in .jpeg
format not exceeding 50KB & 20KB respectively by using MS Paint or MS Office Picture
Manager. Scanned photograph and signature in any format can be saved in .jpg format
by using 'Save As' option in the File menu and size can be reduced below 50KB
(photograph) & 20KB (signature) by using crop and then resize option [Please see point
(i) & (ii) above for the pixel size] in the 'Image' menu. Similar options are available in
other photo editor also.

If the file size and format are not as prescribed, an error message will be displayed.

While filling in the Online Application Form the candidate will be provided with a link to upload
his photograph and signature.

Procedure for Uploading the Photograph and Signature

 While filling in the Online Application Form the candidate will be provided with separate links
for uploading Photograph, signature, left thumb impression and hand written declaration
 Click on the respective link “Upload Photograph / signature / Upload left thumb impression
/ hand written declaration”
 Browse and Select the location where the Scanned Photograph / signature / left thumb
impression / hand written declaration file has been saved.
 Select the file by clicking on it
 Click the ‘Open/Upload’
 If the file size and format are not as prescribed, an error message will be displayed.

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  Preview of the uploaded image will help to see the quality of the image. In case of unclear /
smudged, the same may be re-uploaded to the expected clarity /quality.
 Your Online Application will not be registered unless you upload your Photograph, signature,
left thumb impression and handwritten declaration as specified.

13. Guidelines for Filling Application are as under:

i. Applicants should have a valid e-mail id. In case candidate does not have a valid e-mail, he/ she
can create a new e-mail id. This e-mail should be valid for the duration of the recruitment period.
All correspondence to the candidate till the recruitment process is over shall be sent to this email
ID.
ii. An ‘Information Handout’ booklet will be made available to the applicants on the NABARD
website which may be downloaded along with the call letter for Online Examination.
iii. Applicants serving in Government/ Quasi Government Offices, Public Sector Undertaking
including Nationalised Banks and Financial Institutions will be required to submit ‘No Objection
Certificate’ from the employer at the time of joining, failing which their candidature may not be
considered.
iv. Applicants under the reserved category will have to produce his/her original caste certificate/
relevant certificates at the time of joining, failing which his/ her candidature will be cancelled
and he/ she will not be admitted for interview. OBC applicants, availing reservation will have to
produce OBC certificate at the time of joining with Non-creamy layer clause issued by Govt. of
India on or after 01-04-2024.
v. In case of any difficulty experienced in submission of ONLINE application and/or
payment of fees, the candidates may send complaints to “Candidate Grievance
Lodging and Redressal Mechanism” at http://cgrs.ibps.in/ .