Guidelines for scanning and Upload of Photograph (4.5cm × 3.

5cm) & Signature

Before applying online a candidate will be required to have a  Ensure that the size of the scanned image is not more than 20kb
scanned (digital) image of his/her photograph and signature as  The candidate has to put his left thumb impression on a white paper with
per the specifications given below. black or blue ink.
Photograph Image: (4.5cm × 3.5cm)
 File type: jpg / jpeg
 Photograph must be a recent passport style colour picture.
 Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e 3
 Make sure that the picture is in colour, taken against a light- cm * 3 cm (Width * Height)
coloured, preferably white, background.
 File Size: 20 KB – 50 KB ; File type: jpg / jpeg
 Look straight at the camera with a relaxed face
 The candidate has to write the declaration in English only clearly on a
 If the picture is taken on a sunny day, have the sun behind you, or white paper with black ink.
place yourself in the shade, so that you are not squinting and there
are no harsh shadows
 Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e
10 cm * 5 cm (Width * Height)
 If you have to use flash, ensure there's no "red-eye"  File Size: 50 KB – 100 KB
 If you wear glasses make sure that there are no reflections and Signature
your eyes can be clearly seen.  The candidate has to sign on white paper with Black Ink pen.
 Caps, hats and dark glasses are not acceptable. Religious  Dimensions 140 x 60 pixels (preferred) and
headwear is allowed but it must not cover your face.  Size of file should be between 10kb – 20kb
 Dimensions 200 x 230 pixels (preferred)  Ensure that the size of the scanned image is not more than 20kb
 Size of file should be between 20kb–50 kb Thumb impression
 Ensure that the size of the scanned image is not more than 50kb. If  The candidate has to put his left thumb impression on a white paper
the size of the file is more than 50 kb, then adjust the settings of the with black or blue ink. File type: jpg / jpeg. Dimensions: 240 x 240 pixels in
scanner such as the DPI resolution, no. of colours etc., during the 200 DPI (Preferred for required quality) i.e 3 cm * 3 cm (Width * Height)
process of scanning.  File Size: 20 KB – 50 KB
 Same photo must be affixed on print out of the online call letter Handwritten Declaration
for the online test firmly pasted at the prescribed place duly signed  The candidate has to write the declaration in English only clearly on a
across by the candidate. white paper with black ink. File type: jpg / jpeg
Signature, left thumb impression and hand-written declaration:  Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e
10 cm * 5 cm (Width * Height)
 The candidate has to sign on white paper with Black Ink pen.  File Size: 50 KB – 100 KB
 Dimensions 140 x 60 pixels (preferred).
 Size of file should be between 10kb – 20kb
Scanning the documents: Your Online Application will not be registered unless you upload your
 Set the scanner resolution to a minimum of 200 dpi (dots per inch) Photograph, signature, left thumb impression and hand written
 Set Colour to True Colour & File Size as specified above declaration as specified.
 Crop the image in the scanner to the edge of the Note:
photograph/signature/ left thumb impression and hand written (1) In case the face in the photograph or signature or left thumb
declaration, then use the upload editor to crop the image to the final size impression or the hand written declaration is unclear / smudged the
(as specified above). candidate’s application may be rejected.
 The image file should be JPG or JPEG format. An example file name is: (2) After uploading the Photograph / signature / left thumb impression
image01.jpg or image01.jpeg. Image dimensions can be checked by and hand written declaration in the online application form candidates
listing the folder files or moving the mouse over the file image icon. should check that the images are clear and have been uploaded
 Candidates using MS Windows/MSOffice can easily obtain documents correctly. In case the photograph or signature or left thumb impression
in .jpeg format by using MS Paint or MSOffice Picture Manager. Scanned or the hand written declaration is not prominently visible, the candidate
documents in any format can be saved in .jpg / .jpeg format by using ‘Save may edit his/ her application and re-upload his/ her photograph or
As’ option in the File menu. Size can be adjusted by using crop and then signature or left thumb impression or the hand written declaration, prior
resize option. to submitting the form.
Procedure for uploading the documents (3) Candidate should also ensure that photo is uploaded at the place of
 While filling in the Online Application Form the candidate will be photo and signature at the place of signature. If photo in place of photo
provided with separate links for uploading Photograph, signature, left and signature in place of signature is not uploaded properly, candidate
thumb impression and hand written declaration. will not be allowed to appear for the exam.
 Click on the respective link “Upload Photograph / signature / (4) Candidate must ensure that Photo to be uploaded is of required size
Upload left thumb impression / hand written declaration” and the face should be clearly visible. If the photo is not uploaded at the
 Browse and Select the location where the Scanned Photograph / place of Photo Admission for Examination will be rejected/denied.
signature / left thumb impression / hand written declaration file has been Candidate self will be responsible for the same.
saved. (6) Candidates should ensure that the signature uploaded is clearly
 Select the file by clicking on it visible
 Click the ‘Open/Upload’ (7) After registering online candidates are advised to take a printout of
 If the file size and format are not as prescribed, an error message their system generated online application forms.
will be displayed. Preview of the uploaded image will help to see the
quality of the image. In case of unclear / smudged, the same may be re-
uploaded to the expected clarity /quality.