Guidelines for Scanning and Uploading the Documents

Before applying online, a candidate will be required to have a scanned (digital) image
of his/her photograph, signature, left hand thumb impression, hand written declaration
and pdf scan of other attachments as per the specifications given below.
i) Photograph: (4.5cm × 3.5cm)
 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light-coloured,
preferably white, background.
 Look straight at the camera with a relaxed face.
 If the picture is taken on a sunny day, have the sun behind you, or place
yourself in the shade, so that you are not squinting and there are no harsh
shadows.
 If you have to use flash, ensure there's no "red-eye".
 If you wear glasses, make sure that there is no reflection and eyes can be
clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is
allowed but it must not cover your face.
 Dimensions: 200 x 230 pixels (preferred)
 Size of file should be between 20kb – 50kb
 Ensure that the size of the scanned image is not more than 50kb. If the
size of the file is more than 50kb, then adjust the settings of the scanner
such as the DPI resolution, colours etc. during the process of scanning.

ii) Signature:
 The applicant has to sign on white paper with Black Ink pen.
 Dimensions: 140 x 60 pixels (preferred)
 Size of file should be between 10kb – 20kb
 Ensure that the size of the scanned image is not more than 20kb

iii) Left hand thumb impression: (3cm x 3cm)

 The applicant has to put his left hand thumb impression on a white paper
with black or blue ink.
 File type: jpg / jpeg
 Dimensions: 240 x 240 pixels in 200 DPI (preferred for required quality)
 File Size: 20kb – 50kb
iv) Hand-written declaration image: (10cm x 5cm)
 The applicant has to write the declaration in English on a white paper with
black ink.
 File type: jpg / jpeg
 Dimensions: 800 x 400 pixels in 200 DPI (preferred for required quality)
 File size: 50kb – 100kb

The text for the hand written declaration is as follows :–

“I, _______ (Name of the candidate), hereby declare that all the information
submitted by me in the application form is correct, true and valid. I will present the
supporting documents as and when required.”
 v) Proof of age:
 Birth Certificate/ SSLC/ Std. X certificate can be submitted as proof of age.
 File type: PDF
 File size: not exceeding 500kb

vi) Caste/ Disability Certificate (if applicable):

 Caste/ Disability Certificate issued by the competent authority as per GoI
guidelines
 File type: PDF
 File size: not exceeding 500kb

vii) Educational Qualification Documents:

 Year wise/ Semester wise/ Consolidated mark sheets and degree
certificate
 File type: PDF
 File size: not exceeding 500kb

viii) Certification Documents (If applicable):

 Course Completion Certificate
 File type: PDF
 File size: not exceeding 500kb

ix) Post Educational Qualification Work Experience Documents (If

applicable):
 Relevant work experience certificate or any other document in support of
post educational qualification work experience
 File type: PDF
 File size: not exceeding 500kb

Note:

a. The above attachments should be of the applicant only and uploaded at the
specified place only in the online application form.
b. If the applicant’s signature on the attendance sheet or call letter signed at the time
of the examination does not match the signature uploaded, the applicant will be
disqualified.
c. Signature / Hand written declaration in CAPITAL LETTERS will NOT be
accepted.
d. In addition to the above photograph, candidates will also be required to capture
and upload their live photograph either by using webcam or mobile phone.
e. On selecting “Capture Photo” option, candidates’ webcam will be activated
allowing them to click their picture, which will get auto uploaded in the application
form.
f. On selecting “Click here to Scan” option, candidates can use their mobile phone
to scan the QR code, which will redirect to a website, allowing to click photograph
on their mobile phone. On selecting the taken picture, photograph will get auto
uploaded in the application form.
 Do’s and Don’ts of Photo Capture

Do’s
 Ensure the photo is captured against a light coloured, preferably white
background and there is adequate light.
 Look straight at the webcam/ camera.
 Photograph should be of passport size.

Don’ts
 Small size photograph not to be clicked/ uploaded.
 Coloured glasses or sunglasses/ Cap should not be worn.
 Shadow on face/ not facing the camera/ distorted face/ face covered with mask
/ blurred image.
 Photo not taken in dark/ improper background.

Procedure for Scanning the Documents

a. Set the scanner resolution to a minimum of 200 dpi (dots per inch)
b. Set colour to True Colour and file size as specified above
c. Crop the image in the scanner to the edge of the photograph/ signature/ left hand
thumb impression/ hand written declaration and then use the upload editor to crop
the image to the final size (as specified above).
d. Image file should be in JPG or JPEG format eg. image01.jpg or image01.jpeg and
dimensions can be checked by listing the folder files or moving the mouse over the
file image icon.
e. Candidates using MS Windows/ MS Office can easily obtain documents in .jpeg
format by using MS Paint or MS Office Picture Manager. Scanned documents in
any format can be saved in .jpg / .jpeg format by using ‘Save As’ option in the file
menu and size can be adjusted by using crop and then resize option.

Procedure for Uploading the Documents

a. While filling in the online application form, the candidate will be provided with
separate links for uploading photograph, signature, left hand thumb impression,
hand written declaration and other attachments.
b. Click on the respective link for uploading the requisite documents/ images.
c. Browse and select the location where the image/ document has been saved.
d. Select the file by clicking on it
e. Click ‘Open/Upload’
f. If the file size and format are not as prescribed, an error message will be displayed.
g. Preview of the uploaded image will help to see the quality of the image. In case it
is unclear / smudged, the same may be re-uploaded to the expected clarity/ quality.
h. Online application form will not be registered unless the above mentioned
files have been uploaded at the specified places.