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Guidelines For Documents Upload

The document provides guidelines for uploading documents as part of an online application. Candidates must upload a passport style color photo between 4.5cm x 3.5cm, and scans of their signature and left thumb impression. File sizes for photos should be between 20-50kb, and between 10-20kb for signatures and thumb impressions. Handwritten declarations should be between 20-50kb. Photos must meet specifications for lighting, background, expression, and attire. Signatures must match and be in black ink on white paper. Formats should be JPG and sizes checked before uploading to ensure clear and proper uploads.

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dewashish mahatha
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71 views3 pages

Guidelines For Documents Upload

The document provides guidelines for uploading documents as part of an online application. Candidates must upload a passport style color photo between 4.5cm x 3.5cm, and scans of their signature and left thumb impression. File sizes for photos should be between 20-50kb, and between 10-20kb for signatures and thumb impressions. Handwritten declarations should be between 20-50kb. Photos must meet specifications for lighting, background, expression, and attire. Signatures must match and be in black ink on white paper. Formats should be JPG and sizes checked before uploading to ensure clear and proper uploads.

Uploaded by

dewashish mahatha
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Guidelines for documents upload

Before applying online, a candidate will be required to have a scanned (digital) image
of his/her photograph and signature as per the specifications given below.

Photograph Image: (4.5cm × 3.5cm)


- Photograph must be a recent passport style colour picture.
- Make sure that the picture is in colour, taken against a light-coloured,
preferably white, background.
- Look straight at the camera with a relaxed face
- If the picture is taken on a sunny day, have the sun behind you, or place
yourself in the shade, so that you are not squinting and there are no harsh
shadows
- If you have to use flash, ensure there's no "red-eye"
- If you wear glasses make sure that there are no reflections and your eyes
can be clearly seen.
- Caps, hats and dark glasses are not acceptable. Religious headwear is
allowed but it must not cover your face.
- Dimensions 200 x 230 pixels (preferred)
- Size of file should be between 20kb–50 kb
- Ensure that the size of the scanned image is not more than 50kb. If the
size of the file is more than 50 kb, then adjust the settings of the scanner such
as the DPI resolution, no. of colours etc., during the process of scanning.

Signature, left thumb impression and hand-written declaration Image:


- The applicant has to sign on white paper with Black Ink pen.
- The applicant has to put his left thumb impression on a white paper with
black or blue ink.
- The applicant has to write the declaration in English clearly on a white
paper with black ink
- The signature, left thumb impression and the hand-written declaration
should be of the applicant and not by any other person.
- The signature will be used to put on the Call Letter and wherever
necessary.
- If the Applicant’s signature on the attendance sheet or Call letter, signed
at the time of the examination, does not match the signature uploaded,
the applicant will be disqualified.
- Dimensions 140 x 60 pixels (preferred)
- Size of file should be between 10kb – 20kb for signature and left thumb
impression.
- For hand written declaration size of file should be 20kb – 50 kb
- Ensure that the size of the scanned image is not more than 20kb or 50 kb
(for hand written declaration)
- Signature / Hand written declaration in CAPITAL LETTERS shall NOT be
accepted.

Scanning the documents:

- Set the scanner resolution to a minimum of 200 dpi (dots per inch)
- Set Color to True Color
- File Size as specified above
- Crop the image in the scanner to the edge of the photograph/signature/
left thumb impression / hand written declaration, then use the upload
editor to crop the image to the final size (as specified above).
- The image file should be JPG or JPEG format. An example file name is:
image01.jpg or image01.jpeg Image dimensions can be checked by listing the
folder files or moving the mouse over the file image icon.

- Candidates using MS Windows/MSOffice can easily obtain documents in


.jpeg format not exceeding 50kb (photograph and hand-written declaration)
& 20kb (signature and left thumb impression) by using MS Paint or MSOffice
Picture Manager. Scanned documents in any format can be saved in .jpg
format by using ‘Save As’ option in the File menu and size can be reduced
below 50 kb (photograph and hand written declaration) & 20 kb (signature
and left thumb impression) by using crop and then resize option (Please see
point (i) & (ii) above for the pixel size) in the ‘Image’ menu. Similar options
are available in other photo editor also.

- If the file size and format are not as prescribed, an error message will be
displayed.
- While filling in the Online Application Form the candidate will be
provided with a link to upload his/her photograph, signature, left thumb
impression and hand-written declaration.

Procedure for uploading the documents

- There will be separate links for uploading Photograph, signature, left


thumb impression and hand-written declaration
- Click on the respective link “Upload Photograph / signature / left thumb
impression / hand written declaration”
- Browse and Select the location where the Scanned Photograph /
signature / left thumb impression / hand written declaration file has been
saved.
- Select the file by clicking on it
- Click the ‘Open/Upload’ button
Your Online Application will not be registered unless you upload your
Photograph, signature, left thumb impression and hand-written declaration as
specified.

Note:

(1) In case the face in the photograph or signature or left thumb


impression or the hand-written declaration is unclear / smudged
the candidate’s application may be rejected.
(2) After uploading the Photograph / signature / left thumb impression
/ hand written declaration in the online application form candidates
should check that the images are clear and have been uploaded
correctly. In case the photograph or signature or left thumb
impression or the hand-written declaration is not prominently
visible, the candidate may edit his/ her application and re-upload
his/ her photograph or signature, prior to submitting the form.
(3) After registering online candidates are advised to take a printout of
their system generated online application forms.

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