IEEE Report Template Format
IEEE Report Template Format
copy the image to the Windows clipboard and then Edit | Paste
Abstract—These instructions give you guidelines for preparing Special | Picture (with “float over text” unchecked).
papers for IEEE TRANSACTIONS and JOURNALS. Use this IEEE will do the final formatting of your paper. If your
document as a template if you are using Microsoft Word 6.0 or paper is intended for a conference, please observe the
later. Otherwise, use this document as an instruction set. The
electronic file of your paper will be formatted further at IEEE.
conference page limits.
Define all symbols used in the abstract. Do not cite references in
the abstract. Do not delete the blank line immediately above the
abstract; it sets the footnote at the bottom of this column. II. PROCEDURE FOR PAPER SUBMISSION
author to whom proofs of the paper will be sent. Proofs are proportional to the standard size of 1 9/16 inches wide by
sent to the corresponding author only. 2 inches long (9 1/2 picas × 12 picas). JPEG files are only
accepted for author photos.
C. Figures
Format and save your graphic images using a suitable How to create a PostScript File
graphics processing program that will allow you to create the First, download a PostScript printer driver from
images as PostScript (PS), Encapsulated PostScript (EPS), or http://www.adobe.com/support/downloads/pdrvwin.htm (for
Tagged Image File Format (TIFF), sizes them, and adjusts the Windows) or from http://www.adobe.com/support/downloads/
resolution settings. If you created your source files in one of pdrvmac.htm (for Macintosh) and install the “Generic
the following you will be able to submit the graphics without PostScript Printer” definition. In Word, paste your figure into a
converting to a PS, EPS, or TIFF file: Microsoft Word, new document. Print to a file using the PostScript printer
Microsoft PowerPoint, Microsoft Excel, or Portable Document driver. File names should be of the form “fig5.ps.” Use Open
Format (PDF). Type fonts when creating your figures, if possible. A listing of
the acceptable fonts are as follows: Open Type Fonts: Times
D. Electronic Image Files (Optional) Roman, Helvetica, Helvetica Narrow, Courier, Symbol,
Import your source files in one of the following: Microsoft Palatino, Avant Garde, Bookman, Zapf Chancery, Zapf
Word, Microsoft PowerPoint, Microsoft Excel, or Portable Dingbats, and New Century Schoolbook.
Document Format (PDF); you will be able to submit the
graphics without converting to a PS, EPS, or TIFF files. Image Print Color Graphics Requirements
quality is very important to how yours graphics will reproduce. IEEE accepts color graphics in the following formats: EPS,
Even though we can accept graphics in many formats, we PS, TIFF, Word, PowerPoint, Excel, and PDF. The resolution
cannot improve your graphics if they are poor quality when we of a RGB color TIFF file should be 400 dpi.
receive them. If your graphic looks low in quality on your When sending color graphics, please supply a high quality
printer or monitor, please keep in mind that cannot improve hard copy or PDF proof of each image. If we cannot achieve a
the quality after submission. satisfactory color match using the electronic version of your
If you are importing your graphics into this Word template, files, we will have your hard copy scanned. Any of the files
please use the following steps: types you provide will be converted to RGB color EPS files.
Under the option EDIT select PASTE SPECIAL. A dialog
box will open, select paste picture, then click OK. Your figure Web Color Graphics
IEEE accepts color graphics in the following formats: EPS,
should now be in the Word Document.
PS, TIFF, Word, PowerPoint, Excel, and PDF. The resolution
If you are preparing images in TIFF, EPS, or PS format,
of a RGB color TIFF file should be at least 400 dpi.
note the following. High-contrast line figures and tables should
Your color graphic will be converted to grayscale if no
be prepared with 600 dpi resolution and saved with no
separate grayscale file is provided. If a graphic is to appear in
compression, 1 bit per pixel (monochrome), with file names in
print as black and white, it should be saved and submitted as a
the form of “fig3.tif” or “table1.tif.”
black and white file. If a graphic is to appear in print or on
Photographs and grayscale figures should be prepared with
IEEE Xplore in color, it should be submitted as RGB color.
300 dpi resolution and saved with no compression, 8 bits per
pixel (grayscale).
Graphics Checker Tool
The IEEE Graphics Checker Tool enables users to check
Sizing of Graphics graphic files. The tool will check journal article graphic files
Most charts graphs and tables are one column wide (3 1/2 against a set of rules for compliance with IEEE requirements.
inches or 21 picas) or two-column width (7 1/16 inches, 43 These requirements are designed to ensure sufficient image
picas wide). We recommend that you avoid sizing figures less quality so they will look acceptable in print. After receiving a
than one column wide, as extreme enlargements may distort graphic or a set of graphics, the tool will check the files against
your images and result in poor reproduction. Therefore, it is a set of rules. A report will then be e-mailed listing each
better if the image is slightly larger, as a minor reduction in graphic and whether it met or failed to meet the requirements.
size should not have an adverse affect the quality of the image. If the file fails, a description of why and instructions on how to
correct the problem will be sent. The IEEE Graphics Checker
Size of Author Photographs Tool is available at http://graphicsqc.ieee.org/
The final printed size of an author photograph is exactly For more Information, contact the IEEE Graphics H-E-L-P
1 inch wide by 1 1/4 inches long (6 picas × 7 1/2 picas). Please Desk by e-mail at graphics@ieee.org. You will then receive an
ensure that the author photographs you submit are e-mail response and sometimes a request for a sample graphic
proportioned similarly. If the author’s photograph does not for us to check.
appear at the end of the paper, then please size it so that it is
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TABLE I
UNITS FOR MAGNETIC PROPERTIES
Conversion from Gaussian and
Symbol Quantity
CGS EMU to SI a
magnetic flux 1 Mx 108 Wb = 108 V·s
B magnetic flux density, 1 G 104 T = 104 Wb/m2
magnetic induction
H magnetic field strength 1 Oe 103/(4) A/m
m magnetic moment 1 erg/G = 1 emu
103 A·m2 = 103 J/T
M magnetization 1 erg/(G·cm3) = 1 emu/cm3
103 A/m
4M magnetization 1 G 103/(4) A/m
specific magnetization 1 erg/(G·g) = 1 emu/g 1 A·m2/kg
j magnetic dipole 1 erg/G = 1 emu
moment 4 1010 Wb·m
J magnetic polarization 1 erg/(G·cm3) = 1 emu/cm3
4 104 T
, susceptibility 1 4
mass susceptibility 1 cm3/g 4 103 m3/kg
Fig. 1. Magnetization as a function of applied field. Note that “Fig.” is
abbreviated. There is a period after the figure number, followed by two permeability 1 4 107 H/m
spaces. It is good practice to explain the significance of the figure in the = 4 107 Wb/(A·m)
caption. r relative permeability r
w, W energy density 1 erg/cm3 101 J/m3
N, D demagnetizing factor 1 1/(4)
E. Copyright Form
Vertical lines are optional in tables. Statements that serve as captions for
An IEEE copyright form should accompany your final the entire table do not need footnote letters.
a
submission. You can get a .pdf, .html, or .doc version at Gaussian units are the same as cgs emu for magnetostatics; Mx =
http://www.ieee.org/copyright. Authors are responsible for maxwell, G = gauss, Oe = oersted; Wb = weber, V = volt, s = second, T =
tesla, m = meter, A = ampere, J = joule, kg = kilogram, H = henry.
obtaining any security clearances.
If you are using Word, use either the Microsoft Equation A. Figures and Tables
Editor or the MathType add-on (http://www.mathtype.com) for Because IEEE will do the final formatting of your paper,
equations in your paper (Insert | Object | Create New | you do not need to position figures and tables at the top and
Microsoft Equation or MathType Equation). “Float over text” bottom of each column. In fact, all figures, figure captions, and
should not be selected. tables can be at the end of the paper. Large figures and tables
may span both columns. Place figure captions below the
figures; place table titles above the tables. If your figure has
IV. UNITS two parts, include the labels “(a)” and “(b)” as part of the
Use either SI (MKS) or CGS as primary units. (SI units are artwork. Please verify that the figures and tables you mention
strongly encouraged.) English units may be used as secondary in the text actually exist. Please do not include captions as
units (in parentheses). This applies to papers in data storage. part of the figures. Do not put captions in “text boxes”
For example, write “15 Gb/cm2 (100 Gb/in2).” An exception is linked to the figures. Do not put borders around the
when English units are used as identifiers in trade, such as outside of your figures. Use the abbreviation “Fig.” even at
“3½-in disk drive.” Avoid combining SI and CGS units, such the beginning of a sentence. Do not abbreviate “Table.” Tables
as current in amperes and magnetic field in oersteds. This are numbered with Roman numerals.
often leads to confusion because equations do not balance Color printing of figures is available, but is billed to the
dimensionally. If you must use mixed units, clearly state the authors. Include a note with your final paper indicating that
units for each quantity in an equation. you request and will pay for color printing. Do not use color
The SI unit for magnetic field strength H is A/m. However, unless it is necessary for the proper interpretation of your
if you wish to use units of T, either refer to magnetic flux figures. If you want reprints of your color article, the reprint
density B or magnetic field strength symbolized as µ0H. Use order should be submitted promptly. There is an additional
the center dot to separate compound units, e.g., “A·m2.” charge for color reprints. Please note that many IEEE
journals now allow an author to publish color figures on
Xplore and black and white figures in print. Contact your
society representative for specific requirements.
Figure axis labels are often a source of confusion. Use
words rather than symbols. As an example, write the quantity
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“remnant.” Use the word “micrometer” instead of “micron.” A reviewed by two new referees.
graph within a graph is an “inset,” not an “insert.” The word
“alternatively” is preferred to the word “alternately” (unless
you really mean something that alternates). Use the word VIII. PUBLICATION PRINCIPLES
“whereas” instead of “while” (unless you are referring to The contents of IEEE TRANSACTIONS and JOURNALS are
simultaneous events). Do not use the word “essentially” to peer-reviewed and archival. The TRANSACTIONS publishes
mean “approximately” or “effectively.” Do not use the word scholarly articles of archival value as well as tutorial
“issue” as a euphemism for “problem.” When compositions expositions and critical reviews of classical subjects and topics
are not specified, separate chemical symbols by en-dashes; for of current interest.
example, “NiMn” indicates the intermetallic compound Authors should consider the following points:
Ni0.5Mn0.5 whereas “Ni–Mn” indicates an alloy of some 1) Technical papers submitted for publication must advance
composition NixMn1-x. the state of knowledge and must cite relevant prior work.
Be aware of the different meanings of the homophones 2) The length of a submitted paper should be commensurate
“affect” (usually a verb) and “effect” (usually a noun), with the importance, or appropriate to the complexity, of
“complement” and “compliment,” “discreet” and “discrete,” the work. For example, an obvious extension of
“principal” (e.g., “principal investigator”) and “principle” previously published work might not be appropriate for
(e.g., “principle of measurement”). Do not confuse “imply” publication or might be adequately treated in just a few
and “infer.” pages.
Prefixes such as “non,” “sub,” “micro,” “multi,” and “ultra” 3) Authors must convince both peer reviewers and the
are not independent words; they should be joined to the words editors of the scientific and technical merit of a paper; the
they modify, usually without a hyphen. There is no period after standards of proof are higher when extraordinary or
the “et” in the Latin abbreviation “et al.” (it is also italicized). unexpected results are reported.
The abbreviation “i.e.,” means “that is,” and the abbreviation 4) Because replication is required for scientific progress,
“e.g.,” means “for example” (these abbreviations are not papers submitted for publication must provide sufficient
italicized). information to allow readers to perform similar
An excellent style manual and source of information for experiments or calculations and use the reported results.
science writers is [9]. A general IEEE style guide and an Although not everything need be disclosed, a paper must
Information for Authors are both available at contain new, useable, and fully described information. For
http://www.ieee.org/web/publications/authors/transjnl/index.html example, a specimen’s chemical composition need not be
reported if the main purpose of a paper is to introduce a
new measurement technique. Authors should expect to be
VII. EDITORIAL POLICY challenged by reviewers if the results are not supported by
Submission of a manuscript is not required for participation adequate data and critical details.
in a conference. Do not submit a reworked version of a paper 5) Papers that describe ongoing work or announce the latest
you have submitted or published elsewhere. Do not publish technical achievement, which are suitable for presentation
“preliminary” data or results. The submitting author is at a professional conference, may not be appropriate for
responsible for obtaining agreement of all coauthors and any publication in a TRANSACTIONS or JOURNAL.
consent required from sponsors before submitting a paper.
IEEE TRANSACTIONS and JOURNALS strongly discourage
courtesy authorship. It is the obligation of the authors to cite IX. CONCLUSION
relevant prior work. A conclusion section is not required. Although a conclusion
The Transactions and Journals Department does not publish may review the main points of the paper, do not replicate the
conference records or proceedings. The T RANSACTIONS does abstract as the conclusion. A conclusion might elaborate on the
publish papers related to conferences that have been importance of the work or suggest applications and extensions.
recommended for publication on the basis of peer review. As a
matter of convenience and service to the technical community, APPENDIX
these topical papers are collected and published in one issue of
Appendixes, if needed, appear before the acknowledgment.
the TRANSACTIONS.
At least two reviews are required for every paper submitted.
ACKNOWLEDGMENT
For conference-related papers, the decision to accept or reject
a paper is made by the conference editors and publications The preferred spelling of the word “acknowledgment” in
committee; the recommendations of the referees are advisory American English is without an “e” after the “g.” Use the
only. Undecipherable English is a valid reason for rejection. singular heading even if you have many acknowledgments.
Authors of rejected papers may revise and resubmit them to Avoid expressions such as “One of us (S.B.A.) would like to
the TRANSACTIONS as regular papers, whereupon they will be thank ... .” Instead, write “F. A. Author thanks ... .”
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