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Guidelines For Scanning & Uploading The Photograph & Signature

The document provides guidelines for scanning and uploading a photograph and signature for an online application. [1] Candidates must scan their photo and signature according to specific resolution, size, and format requirements or their application may be rejected. [2] Photos should be passport-sized color pictures against a light background and signatures should be signed in black ink on a white page. [3] Scanned images must be in JPG format not exceeding 50KB for photos and 20KB for signatures.

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Harsh Gandhi
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71 views2 pages

Guidelines For Scanning & Uploading The Photograph & Signature

The document provides guidelines for scanning and uploading a photograph and signature for an online application. [1] Candidates must scan their photo and signature according to specific resolution, size, and format requirements or their application may be rejected. [2] Photos should be passport-sized color pictures against a light background and signatures should be signed in black ink on a white page. [3] Scanned images must be in JPG format not exceeding 50KB for photos and 20KB for signatures.

Uploaded by

Harsh Gandhi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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GUIDELINES FOR SCANNING & UPLOADING THE PHOTOGRAPH & SIGNATURE:

Before applying online a candidate will be required to have a scanned (digital) image of his/her
photograph and signature as per the specifications given below:

• In case the face in the photograph or signature is unclear, the application may be
rejected.
• Candidate may edit the application and re-upload the photograph/ signature in such
case.

(I) Photograph Image:


• Photograph must be a recent passport size colour picture, against a light-coloured,
(preferably white) background.
• Look straight at the camera with a relaxed face
• If the picture is taken on a sunny day, have the sun behind you, or place yourself in
the shade, so that you are not squinting and there are no harsh shadows
• If you have to use flash, ensure there is no "red-eye"
• If you wear glasses make sure that there are no reflections and your eyes can be
clearly seen.
• Caps, hats and dark glasses are not acceptable. Religious head wear is allowed but it
must not cover your face.
(II) Signature Image:
• The applicant has to sign on white paper in Black colour (in a box of 2 cm X 5 cm.).
• The signature must be signed only by the applicant and not by any other person.
• The Applicant’s signature obtained on the admission letter and attendance sheet at
the time of the examination should match with the uploaded signature. In case of
mismatch the candidate may be disqualified.
(III) Scanning the Photograph & Signature:

(A) Photograph:
• Set the scanner resolution to a minimum of 200 dpi (dots per inch).
• Set Colour to True Colour.
• Resolution 200 x 230 pixels (preferred).
• Size of file for photograph should be between 20KB-50KB.
• Ensure that the size of the scanned image is not more than 50KB. If the size of the file is
more than 50KB, then adjust the settings of the scanner such as the DPI resolution, no.
of colours, etc., during the process of scanning.

(B) Signature:
• Resolution 140 x 60 pixels (preferred).
• Size of file for signature should be between 10KB - 20KB.
• Ensure that the size of the scanned image is not more than 20KB.
• Crop the image of the signature in the scanner to the edge of the signature, then use the
upload editor to crop the image to the final size (as specified above).

NOTE:

(a) The images of photograph and signature files should be JPG or JPEG format. An
example file name is: image01.jpg or image01.jpeg. Image dimensions can be checked
by listing the folder files or moving the mouse over the file image icon.
(b) Candidates using MS Windows/MS Office can easily obtain photo and signature in .jpeg
format not exceeding 50KB & 20KB respectively by using MS Paint or MS Office Picture
Manager.
(c) Scanned photograph and signature in any format can be saved in .jpg format by using
'Save As' option in the File menu and size can be reduced below 50KB (photograph) &
20KB (signature) by using crop and then resize option. Similar options are available in
other photo editor also.
(d) If the file size and format are not as prescribed, an error message will be displayed.
(e) While filling in the Online Application Form the candidate should fill in all his/ her details
on Page 1. After verifying that the details filled in are correct and clicking on the 'Submit/
Next' button a link will be provided on Page 2 of the online application form to upload
his/her photograph and signature.
(IV) Procedure for Uploading the Photograph and Signature:
(i) There will be two separate links for uploading Photograph and Signature.
(ii) Click on the respective link "Upload Photograph / Signature".
(iii) Browse and carefully select the location where the Scanned Photo/ Signature file has
been saved.
(iv) Select the file by clicking on it.
(v) Click the 'Upload' button.

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