Annexure – I

Guidelines for scanning and Upload of Photograph (4.5cm × 3.5cm) & Signature

Before applying online a candidate will be required to have a  Ensure that the size of the scanned image is not more than 20kb
scanned (digital) image of his/her photograph and signature as per  The candidate has to put his left thumb impression on a white
the specifications given below. paper with black or blue ink.
Photograph Image: (4.5cm × 3.5cm)  File type: jpg / jpeg
 Photograph must be a recent passport style colour picture.  Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required
 Make sure that the picture is in colour, taken against a light- quality) i.e 3 cm * 3 cm (Width * Height)
coloured, preferably white, background.  File Size: 20 KB – 50 KB ; File type: jpg / jpeg
 Look straight at the camera with a relaxed face  The candidate has to write the declaration in English only
 If the picture is taken on a sunny day, have the sun behind you, or clearly on a white paper with black ink.
place yourself in the shade, so that you are not squinting and there are  Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required
no harsh shadows quality) i.e 10 cm * 5 cm (Width * Height)
 If you have to use flash, ensure there's no "red-eye"  File Size: 50 KB – 100 KB
 If you wear glasses make sure that there are no reflections and your Signature
eyes can be clearly seen.  The candidate has to sign on white paper with Black Ink pen.
 Caps, hats and dark glasses are not acceptable. Religious  Dimensions 140 x 60 pixels (preferred) and
headwear is allowed but it must not cover your face.  Size of file should be between 10kb – 20kb
 Dimensions 200 x 230 pixels (preferred)  Ensure that the size of the scanned image is not more than
 Size of file should be between 20kb–50 kb 20kb
 Ensure that the size of the scanned image is not more than 50kb. If Thumb impression
the size of the file is more than 50 kb, then adjust the settings of the  The candidate has to put his left thumb impression on a white
scanner such as the DPI resolution, no. of colours etc., during the paper with black or blue ink. File type: jpg / jpeg. Dimensions:
process of scanning. 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e 3
 Same photo must be affixed on print out of the online call letter for cm * 3 cm (Width * Height)
the online test firmly pasted at the prescribed place duly signed across  File Size: 20 KB – 50 KB
by the candidate. Handwritten Declaration
Signature, left thumb impression and hand-written declaration:  The candidate has to write the declaration in English only
 The candidate has to sign on white paper with Black Ink pen. clearly on a white paper with black ink. File type: jpg / jpeg
 Dimensions 140 x 60 pixels (preferred).  Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required
quality) i.e 10 cm * 5 cm (Width * Height)
 Size of file should be between 10kb – 20kb
 File Size: 50 KB – 100 KB
Scanning the documents: Your Online Application will not be registered unless you upload
 Set the scanner resolution to a minimum of 200 dpi (dots per inch) your Photograph, signature, left thumb impression and hand written
 Set Colour to True Colour & File Size as specified above declaration as specified.
 Crop the image in the scanner to the edge of the Note:
photograph/signature/ left thumb impression and hand written (1) In case the face in the photograph or signature or left thumb
declaration, then use the upload editor to crop the image to the final impression or the hand written declaration is unclear / smudged the
size (as specified above). candidate’s application may be rejected.
 The image file should be JPG or JPEG format. An example file name (2) After uploading the Photograph / signature / left thumb
is: image01.jpg or image01.jpeg. Image dimensions can be checked impression and hand written declaration in the online application
by listing the folder files or moving the mouse over the file image icon. form candidates should check that the images are clear and have
 Candidates using MS Windows/MSOffice can easily obtain been uploaded correctly. In case the photograph or signature or left
documents in .jpeg format by using MS Paint or MSOffice Picture thumb impression or the hand written declaration is not prominently
Manager. Scanned documents in any format can be saved in .jpg / visible, the candidate may edit his/ her application and re-upload
.jpeg format by using ‘Save As’ option in the File menu. Size can be his/ her photograph or signature or left thumb impression or the hand
adjusted by using crop and then resize option. written declaration, prior to submitting the form.
Procedure for uploading the documents (3) Candidate should also ensure that photo is uploaded at the
 While filling in the Online Application Form the candidate will be place of photo and signature at the place of signature. If photo in
provided with separate links for uploading Photograph, signature, left place of photo and signature in place of signature is not uploaded
thumb impression and hand written declaration. properly, candidate will not be allowed to appear for the exam.
 Click on the respective link “Upload Photograph / signature / (4) Candidate must ensure that Photo to be uploaded is of required
Upload left thumb impression / hand written declaration” size and the face should be clearly visible. If the photo is not
 Browse and Select the location where the Scanned Photograph uploaded at the place of Photo Admission for Examination will be
/ signature / left thumb impression / hand written declaration file has rejected/denied. Candidate self will be responsible for the same.
been saved. (6) Candidates should ensure that the signature uploaded is clearly
 Select the file by clicking on it visible
 Click the ‘Open/Upload’ (7) After registering online candidates are advised to take a printout
 If the file size and format are not as prescribed, an error message of their system generated online application forms.
will be displayed. Preview of the uploaded image will help to see the
quality of the image. In case of unclear / smudged, the same may be
re-uploaded to the expected clarity /quality.