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The document provides detailed guidelines for candidates on how to scan and upload their photograph, signature, left thumb impression, and handwritten declaration for an online application. It specifies the required dimensions, file sizes, and acceptable formats for each image, as well as the do's and don'ts for capturing the photographs. Additionally, it outlines the procedure for uploading these documents during the application process.

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Yogesh Waran
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7 views3 pages

document

The document provides detailed guidelines for candidates on how to scan and upload their photograph, signature, left thumb impression, and handwritten declaration for an online application. It specifies the required dimensions, file sizes, and acceptable formats for each image, as well as the do's and don'ts for capturing the photographs. Additionally, it outlines the procedure for uploading these documents during the application process.

Uploaded by

Yogesh Waran
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Annexure – I

Guidelines for scanning and Upload of Photograph (4.5cm × 3.5cm) & Signature
Before applying online a candidate will be required to have a scanned (digital) image of his/her
photograph and signature as per the specifications given below.
Photograph Image: (4.5cm × 3.5cm)
 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light-coloured, preferably white,
background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so
that you are not squinting and there are no harsh shadows
 If you have to use flash, ensure there's no "red-eye"
 If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover
your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20kb–50 kb
 Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than
50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during
the process of scanning.
 Same photo must be affixed on print out of the online call letter for the online test
firmly pasted at the prescribed place duly signed across by the candidate.

Important

• In addition to the above photograph, candidates will also be required to capture and
upload their live photograph either by using webcam or mobile phone.

• On selecting “Capture Photo” option, candidates’ webcam will be activated allowing


them to click their picture, which will get auto uploaded in the application form.

• On selecting “Click here to Scan” option, candidates can use their mobile phone to scan
the QR code, which will redirect to a website, allowing to click photograph on their mobile
phone. On selecting the taken picture, photograph will get auto uploaded in the application form.
Do’s and Don’ts of Photo Capture
Do’s:

Ensure the photo is captured against a light coloured, preferably white background and there is
adequate light.
• Look straight at the webcam/ camera.
• Photograph should be of passport size.

Don’ts

• Small size photograph not to be clicked/ uploaded.


• Coloured glasses or sunglasses/ Cap should not be worn.

• Shadow on face/ not facing the camera/ distorted face/ face covered with mask / blurred
image.
• Photo not taken in dark/ improper background.

Signature, left thumb impression and hand-written declaration:


 The candidate has to sign on white paper with Black Ink pen.
 Dimensions 140 x 60 pixels (preferred)
 Size of file should be between 10kb – 20kb
 Ensure that the size of the scanned image is not more than 20kb
 The candidate has to put his left thumb impression on a white paper with black or blue ink.
 File type: jpg / jpeg
 Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e 3 cm * 3 cm (Width
* Height)
 File Size: 20 KB – 50 KB
 The candidate has to write the declaration in English only clearly on a white paper with black ink.
 File type: jpg / jpeg
 Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e 10 cm * 5 cm (Width
* Height)
 File Size: 50 KB – 100 KB
Signature
 The candidate has to sign on white paper with Black Ink pen.
 Dimensions 140 x 60 pixels (preferred)
 Size of file should be between 10kb – 20kb
 Ensure that the size of the scanned image is not more than 20kb
Thumb impression
 The candidate has to put his left thumb impression on a white paper with black or blue
ink. File type: jpg / jpeg. Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required
quality) i.e 3 cm * 3 cm (Width * Height)
 File Size: 20 KB – 50 KB
Handwritten Declaration
 The candidate has to write the declaration in English only clearly on a white paper with
black ink. File type: jpg / jpeg
 Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e 10 cm * 5
cm (Width * Height)
 File Size: 50 KB – 100 KB
The text for the hand written declaration is as follows –
“I, _______ (Name of the candidate), hereby declare that all the information
submitted by me in the application form is correct, true and valid. I will present
the supporting documents as and when required.”

Scanning the documents:


 Set the scanner resolution to a minimum of 200 dpi (dots per inch)
 Set Colour to True Colour
 File Size as specified above
 Crop the image in the scanner to the edge of the photograph/signature/ left thumb
impression and hand written declaration, then use the upload editor to crop the image to
the final size (as specified above).
 The image file should be JPG or JPEG format. An example file name is: image01.jpg or
image01.jpeg. Image dimensions can be checked by listing the folder files or moving the
mouse over the file image icon.
 Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format
by using MS Paint or MSOffice Picture Manager. Scanned documents in any format can
be saved in .jpg / .jpeg format by using ‘Save As’ option in the File menu. Size can be
adjusted by using crop and then resize option.
Procedure for uploading the documents
 While filling in the Online Application Form the candidate will be provided with separate
links for uploading Photograph, signature, left thumb impression and hand written
declaration.
 Click on the respective link “Upload Photograph / signature / Upload left thumb
impression / hand written declaration”
 Browse and Select the location where the Scanned Photograph / signature / left thumb
impression / hand written declaration file has been saved.
 Select the file by clicking on it
 Click the ‘Open/Upload’
 If the file size and format are not as prescribed, an error message will be displayed.
 Preview of the uploaded image will help to see the quality of the image. In case of unclear
/ smudged, the same may be re-uploaded to the expected clarity /quality.
Your Online Application will not be registered unless you upload your Photograph,
signature, left thumb impression and hand written declaration as specified.

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