ISSN 2278-3091

Volume
Bernard Jacobe et al., International Journal of Advanced 10, No.4,
Trends July Science
in Computer - August Engineering, 10(4), July – August 2021, 2697– 2700
and 2021
International Journal of Advanced Trends in Computer Science and Engineering
Available Online at http://www.warse.org/IJATCSE/static/pdf/file/ijatcse071042021.pdf
https://doi.org/10.30534/ijatcse/2021/071042021

Barangay Profiling System with Analytics

Bernard Jacobe1, Mark Lester Pascua2, Billy Jay Tumbali3, Maria Clarissa Aquino4,
Maria Visitacion Gumabay5
1
St. Paul University Philippines, Tuguegarao City, Cagayan, bjacobe@spup.edu.ph
2
St. Paul University Philippines, Tuguegarao City, Cagayan, mlpascua@spup.edu.ph
3
St. Paul University Philippines, Tuguegarao City, Cagayan, bjtumbali@spup.edu.ph
4
St. Paul University Philippines, Tuguegarao City, Cagayan, caquino@spup.edu.ph
5
St. Paul University Philippines, Tuguegarao City, Cagayan, mvgumabay@spup.edu.ph

officials and personnel to have better form of managing,

ABSTRACT monitoring and tracking residents’ information, Also, have an
easy access of the information details of each resident and
This study aimed to develop a Barangay Profiling System
generate quickly the reports needed.
with Analytics for Barangay Pallua Sur, Tuguegarao City. It
aimed to provide systematic profiling system which can the
authorized users easily manage residents’ profile, generate According to Lacasandile, A. D., Abisado, M. B., Labanan, R.
statistical reports, and the provision of updating the records. M., & Abad, L. P. (2020, August), profiling each household in
The researchers utilized qualitative approach using the community using information and communication
descriptive research design and systems development in technology could achieve good governance through
collecting, analyzing the data and the design and development E-government as its core. Once profile data are aggregated,
of the system. The researchers conclude that the developed essential information could provide statistics in labor and
system automates the profiling of all residents in the employment, family income and expenditures, demography
barangay. It stores data electronically thus, records are more by population and age, water and sanitation, type of housing
organized, and also it provides an access of the information and education.
needed by the barangay. Reports needed with statistical
analysis can be easily generated. Claire Ong Carpio (2020) states that the Barangay
Management System or e-barangay is a web-based
Key words: Analytics, Managing Records, Profiling, management system which shall reinvent barangay
Systematic management from a traditional and centrally dependent unit
towards a more inclusive and citizens-oriented scheme. It
1. INTRODUCTION essentially aims to streamline existing administrative
processes in terms of requesting documents, filing complaints,
The necessity to focus on the societal issues of every barangay
and generating apt and accurate local statistics. The
is a relevant aspect that needs awareness from the person in
researchers have adopted the prototype methodology in the
authority. These are said to be the most essential
responsibilities of every barangay officials in the Philippines. development of the system. It focuses on creating and testing
Managing, monitoring and tracking of the most important system features, graphical user interface and scheduling
information of each household in the barangay can be realized iterations.
with the use of technology. Majority of the barangays in
Tuguegarao City have their own computer units used for data According to Bautista, R. M. (2015), the advent of modern
processing and spreadsheets. The records of each household technology opens wider opportunities for barangays to serve
are kept in a file cabinet. The barangay personnel find in their constituents better through computerization of the
tedious to manage, monitor and track the records. Profiling documents they provide such as barangay clearance,
information of each household using a system could make the certificate of indigency, letter of recommendation, annual
personnel more productive and can give a better service to the report, and others. Motivated by the vision of empowering
community. this self-governing political system digitally, the researchers
aimed to determine the advantages of ICT and develop an
The Barangay Profiling System with analytics organizes, office management system that will hasten the transactions
categorizes records and provides information of each resident performed and documents provided by the barangays. The
and statistics according to gender and age bracket. The system developed system was designed to be accessed only by the
also generates barangay clearance of residents whenever they authorized users to ensure the integrity of all transactions.
apply for it.

The researchers developed the system to help the barangay

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1.1 Conceptual Framework Secretary 1

Total 9

2.3 Instrumentation

In gathering the necessary data, the study used interview, and

substantiated with literature review.

Interview guide. The study used this technique to gather

significant facts and information to be utilized in the study.

Interview was conducted to the barangay officials and

secretary of barangay Pallua Sur to determine the problems
and challenges in managing residents’ profile.
2.4 Data Gathering Procedure

The researchers prepared a letter of request addressed to the

barangay captain to gather related information needed for the
development of the barangay profiling system. After
accepting the request, the researchers conducted personal
interview using available online resources such as Google
form, Google meet and MS Teams. Moreover, the researchers
also gathered information using literature sources.
Figure 1: Paradigm of the Study
3. RESULTS AND DISCUSSION
The paradigm illustrates the input and processes to achieve
the desired output of the study.
A. Problems and Challenges Encountered by the
1.2 Statement of the Problem Participants.
This study aimed to develop a barangay profiling system with The common problem encountered by the participants are
analytics. the following:
More specifically, the study sought answers to the following:
• Poor Filling System
1. What are the problems and challenges encountered
• Lack of Systematic Filling or documents/records
by the participants in managing residents’ profile?
• Time consuming in preparation of reports.
2. What system can be developed to address the
problems and issues encountered by the participants? • Compilation and Management of documents
3. What enhancement can be done to improve the • Difficulty in Classifying, Sorting and Searching
developed system? resident’s information.
• Difficulty in generating statistical reports.
2. METHODOLOGY
Inefficient management of documents and records affects the
2.1 Research Design performance of an organization. This is when records are not
well stored or managed accordingly. The personnel in charge
This study employed a qualitative approach using descriptive of barangay profiling should undergo re-training on file
research design and systems development in collecting, management, an efficient and effective record management
analyzing the data and the design and development of the system.
system. The interview method was utilized to collect
necessary information to determine the problems and issues The common challenges encountered by the participants are
encountered by the participants in the barangay. the following:
• Time Management
2.2 Participants of the Study • Gathering of Relevant Data
The participants of the study were composed of the barangay • Retrieval of Accomplished forms by the residents
officials and secretary of Pallua Sur, Tuguegarao City. The • Updating of Residents’ Profile
researchers made use of random sampling method. • Preparation of Reports
Table 1: Participant of the Study • Managing Residents’ Profile
Participants Population
Barangay Officials 8

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B. The Barangay Profiling System with Analytics

The Barangay Information System is a local system that
can be accessed by two types of end-user. The staff is assigned
to encode the residents’ information and the administrator for
the maintenance of the system. The system stores relevant
information of all residents of the barangay. This can be
updated, as necessary. The system also has the provision to
input barangay complaints and stores them in the database.
One of the additional features of the system is to generate
barangay clearance needed by the residents for whatever
purpose it may serve. This system can generate statistical Figure 5: Residents Management
records such as total population of the Barangay, total
registered voters, reported offense against the law, and total of
employed and unemployed citizens.

Below are the screen shots of the system.

Figure 6: Add Resident

Figure 2: Login Page

Figure 7: Issuance of Clearance

Figure 3: Main Dashboard

Figure 8: Household Management

Figure 4: Adding of Events

Figure 9: Analytics

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C. Enhancement of the System 6. Salud-Payumo, C., Monsurab, M. P., Magpantay, M.,

For future enhancement of the system, the researchers may Sanguyo, E., & Guillo, A. C. (2020). Socioeconomic
consider the following: Profiling of Communities Surrounding Polytechnic
• May consider embedding the health information for University of the Philippines as Basis of Extension
easy tracking and monitoring of health conditions of Programs. Annals of Tropical Medicine and Public
the residents of the barangay. Health, 23, 231-328.
• May consider analytics report on health conditions of
the residents.
• May also consider module for the use of the barangay
treasurer.
• May consider presenting the system to the local
government for full implementation to all barangays
in Tuguegarao City.

4. CONCLUSION
The developed system automates the profiling of all residents
in the barangay. It stores data electronically thus, records are
more organized, and also it provides an access of the
information needed by the barangay. Reports needed with
statistical analysis can be easily generated.

5. RECOMMENDATION
Based on the findings and conclusions of the study, the
following recommendations are presented:
1. The researchers may consider presenting the
developed system to the local government for its
implementation to all barangays in Tuguegarao City.
2. The researchers may consider giving a training session
on the use of the system for proper implementation.
3. The researchers may consider completing the
statistical reports needed by the barangay.
4. The researchers may consider developing a module
for health information system and financial
management for the use of the treasurer.

REFERENCES
1. Lacasandile, A. D., Abisado, M. B., Labanan, R. M., &
Abad, L. P. (2020, August). Development of an
Information-Based Dashboard: Automation of Barangay
Information Profiling System (BIPS) for Decision
Support towards e-Governance. In 2020 The 4th
International Conference on E-Society, E-Education and
E-Technology (pp. 68-75).
2. Claire Ong Carpio (2020). Barangay Management
System, ‖ International Journal of Multidisciplinary
Research and Publications (IJMRAP), Volume 3, Issue 2,
pp. 26-32.
3. Bautista, R. M. (2015). Promoting Digital Empowerment
through Implementation of Barangay Management
System. Bulacan State University. International Journal
of Engineering Research and General Science, 3(2 Part
2).
4. Shangri-La Hotel, E. D. S. A. (2004). Establishment of a
Barangay Database Information System in Region 10
5. Figueroa, J. Z., Calaguas, J. Q., &Sicat, A. T. Barangay
Constituents Information System (BCIS): Toward
Achieving Organizational Efficiency.

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