This chapter reviews the literature on the automation of barangay

operations, the enhancement of data management, and the leveraging of

information technology for improved local governance. These findings will inform
the development of an efficient system to support barangay operations and local
governance.

Related Literature

Hybrid Barangay Information Management System

This project has been initiated to support and augment the day to day
operations of the barangay. The specific functionalities that the system includes;
Document Request System and Profiling System (Intud & Intud, 2021).

In this study, the researcher proposed a system that will automate the
current manual process and transactions in the barangay. Apart from effective
recording and monitoring of data, the system had a functional embedded
responsive Intra Web Portal which all barangay functionaries can explore the
latest event and or Project of the Barangay.

Barangay Constituents Information And Services Management System

The Barangay Constituents Information and Services Management System

is initiated to improveme the record retrieval of the documents. The specific
functionality that the system includes searching barangay records, managing
health records, generating barangay reports, and graphical analysis of barangay
census.
The system was also evaluated through McCall’s Software
Evaluation Criteria for Software Quality Model and ISO/IEC 9126-1:2000 and the
Barangay Constituents Information and Services Management System showed a
Very High result that proves that the system was capable of managing records of
the barangay and reliable in handling data for further use (Villones, 2021).

Barangay Resident Record Management and Certificate Insurance

System

This study focuses on the records management system of the said

Barangay. The Barangay treasurer/secretary is the one who performs permits,
certificates transactions community tax, business taxes, and other fees. They are
also in charge of keeping tracks of the records, capture and maintain up-to-date
records of all issuance transactions and daily, monthly, yearly reports. These
records are sufficient for various purposes that required an appropriate,
consistent and secured storage of files. The system that they are using until now
is a manual based process for all services to its constituents. They manually
handled transactions daily; specially get Barangay clearance, certification, cedula
and permits. Before the accomplishment of the task the constituents who
request must undergo a long process. Same through with storing of files,
updating, accessing of data and recording the expenses, they used folders and
log of papers for its storage. The staff encountered difficulties and long
procedure in retrieving, recording, computing and processing of financial and
accounting data.

Thus, the researchers proposed Barangay the records management

system that will give safer storage of financial records, fast retrieval of files,
maintains reliability and accuracy, and faster tracking of files. Proposing software
for the records management system is very useful to the staff, from hand written
records and manual issuing of barangay clearance and certificates, as well as the
income and expenses reports into an automated processing system.

The recommended system will give safer storage of financial records, fast
retrieval of files, maintains reliability and accuracy, and faster tracking of files.
Proposing software for the accounting system is very useful to the staff, from
hand written records and manual issuing of barangay clearance and certificates,
as well as the income and expenses reports into an automated processing
system. (“Barangay Resident Record Management and Certificate Issuance
System,” n.d.)

Barangay Management System Using Php My Sqli

The Implementation of this system allowed barangay duty officers to

electronically make and keep records, announcements, reports, services and
increase the response time of the duty officers in responding to the needs of the
residents. The system eliminated the need of doing face-to-face transactions
between the residents and barangay duty officers (iNetTutor.com, 2022).

Barangay Profiling System

Computerization is a control system that manages processes in the

industrial workplace. It reduces human errors and processing time, thus it can
boost productivity and result into a high quality of product produce. This can
result in a system well integrated process that can perform much faster and
more accurate than the manual system.

The Barangay Profiling System is appropriate for the use of barangay

employees, who have access to profile information of barangay residents for the
direct reports and also departmental organizational staffs that have business
need for this information for their business unit. The Barangay Profiling System is
responsible for an effective and efficient approach for barangay employees and
residents. It will help them accomplish task faster and also it eliminates the need
of a large staff. It will provide profile-based information on residents. The
interest of investigating the research topic is a good example of a computer
generated process, this can lessen the workload and provides information
needed by a resident. As a result, it will benefit not only the barangay employee
but the administration as a whole. (“BRGY. Profiling System – Documents,” n.d.)

Related Works
Barangay Information System for Governance and Development
(BISGD)
The Barangay Information System for Governance and Development
(BISGD) primarily focuses on the automation of barangay processes, such as
resident profiling, certificate issuance, and document management. This system's
goal is to enhance overall administrative efficiency (Dela Cruz, 2019). This
relates to our study as it aligns with our objective of automating manual
processes within the barangay, specifically in terms of document issuance and
data management.

Enhancing Barangay Governance through Technology

The study on enhancing barangay governance through technology
emphasizes the importance of adopting digital tools to enhance transparency,
accountability, and public service quality within barangays. It underscores the
significance of IT infrastructure and applications for better governance
(Villanueva, 2020). This is pertinent to our study as we also aim to improve
barangay operations through digital solutions, enhancing data management and
public service.

E-Governance Initiatives in the Philippines

Research into e-governance initiatives in the Philippines, including at the
barangay level, emphasizes the benefits of digital systems in streamlining
administrative processes and improving service delivery (Pascual, 2017). This
aligns with our study's focus on enhancing data management and decision-
making processes through automation.

The Role of Information and Communication Technology in Local

Government Units:
This study examines the use of ICT in local government units, including
barangays, to promote better governance. It highlights the significance of
modernizing information management systems for effective decision-making and
public service (Santos, 2018). In our study, we are also addressing the need for
modernization through an electronic system to manage data and improve
decision-making.

Mobile Applications for Barangay Services:

The work on mobile applications for barangay services underscores the
increasing trend of developing mobile apps to enhance the delivery of barangay
services. It discusses how these apps can streamline processes, including record
management and public engagement (Gomez, 2019). This is relevant to our
study, which aims to improve efficiency and service quality through automation,
even though our focus is on a broader electronic system rather than just mobile
applications.

Synthesis of the Study

The literature review reveals a consistent and compelling narrative

surrounding the need for automation, improved data management, and the use
of information technology to enhance local governance in barangays. It
highlights the imperative of modernizing operations to achieve greater efficiency,
transparency, and public service quality.

The reviewed literature underscores the following key themes and insights:

1. Automation for Enhanced Efficiency: Several studies and systems

advocate for the automation of barangay operations. They stress the importance
of replacing manual, time-consuming processes with efficient electronic systems.
These systems, such as the Hybrid Barangay Information Management System,
offer specific functionalities like document request and profiling systems. They
aim to expedite data recording, tracking, and reporting, reducing human errors
and processing time.

2. Improved Data Management: Effective data management and retrieval

are recognized as crucial aspects of barangay governance. The Barangay
Constituents Information and Services Management System, for instance,
emphasizes the need for systematic record-keeping and efficient data retrieval. It
demonstrates that electronic systems, when evaluated using software quality
models, prove to be highly capable of managing barangay records and handling
data reliably.

3. Transparency and Accountability: The reviewed literature consistently

highlights the role of technology in enhancing transparency and accountability in
local governance. Electronic systems, as demonstrated in the Barangay Resident
Record Management and Certificate Insurance System, can reduce complexities
associated with transactions and facilitate secure storage of financial records.
This not only improves efficiency but also provides constituents with a
transparent and reliable process for accessing documents and certificates.

4. Enhanced Public Service: The automation of barangay operations, as seen

in the Barangay Management System Using Php My Sqli, significantly improves
the delivery of services. It eliminates the need for face-to-face interactions,
reducing response times and simplifying transactions. This not only benefits
barangay officials but also enhances the quality of public service, reducing the
long and often cumbersome processes constituents face.

5. Role of Information Technology: The role of information technology, as

evidenced in the Barangay Profiling System, is paramount. It can reduce errors,
boost productivity, and streamline processes. This computerized approach
provides efficient access to resident profiles, benefiting both barangay employees
and residents.

In alignment with this body of literature, our study aims to develop a

comprehensive system that addresses these key aspects of automation,
improved data management, transparency, and efficiency in barangay
governance. By leveraging electronic systems and information technology, our
research intends to contribute to more effective and transparent local
governance, ultimately benefiting barangay constituents and officials alike.
Current unorganized RRL:

Related Literature

United States Census Bureau

Computerization is a control system that manages processes in the

industrial workplace. It reduces human errors and processing time, thus it can
boost productivity and result into a high quality of product produce. This can
result in a system well integrated process that can perform much faster and
more accurate than the manual system.

The United States Census Bureau is appropriate for the use of every
citizen who can check the state information, everyone has an access in
departmental organization. The United States Census Bureau is responsible for
an effective and efficient approach for state information. The interest of
investigating the research topic is a good example of a computer generated
process, this can lessen the workload and provides information needed by a
resident. As a result, it will benefit not only the state employee but the
administrations a whole. (Bureau, n.d.)

Australian Government System

The Australian Government is appropriate for the use of the citizen who
have access to information of the state for the reports and also departmental
organization for this information for their business unit. The Barangay Profiling
System is responsible for an effective and efficient approach for barangay
employees and residents. It will help them accomplish task faster and also it
eliminates the need of a large staff. It will provide profile-based information on
residents. The interest of investigating the research topic is a good example of a
computer generated process, this can lessen the workload and provides
information needed by a resident. As a result, it will benefit not only the
barangay employee but the administration as a whole. (“australia.gov.au,” n.d.)

Development of an Information-Based Dashboard: Automation of

Barangay Information Profiling System (BIPS) for Decision Support
towards e-Governance

The development of an information-based dashboard automated from the

Barangay Information Profiling System (BIPS) is a project that aims to provide
barangay officials with a data-driven decision support tool for e-governance. The
BIPS is a system that collects and stores data on households and individuals
within a barangay. This data can be used to generate a variety of reports and
statistics that can be used by barangay officials to make informed decisions
about resource allocation, program implementation, and other aspects of
governance.

The proposed information-based dashboard would automate the process

of generating these reports and statistics, making it easier for barangay officials
to access the information they need. The dashboard would also be designed to
be user-friendly and customizable, allowing barangay officials to tailor it to their
specific needs.

The development of this information-based dashboard would be a

significant step towards e-governance in the Philippines. E-governance is the use
of information and communication technologies (ICTs) to improve the delivery of
government services. By automating the generation of reports and statistics from
the BIPS, the proposed dashboard would make it easier for barangay officials to
use data to make informed decisions. This would lead to more efficient and
effective governance, and ultimately, to better outcomes for citizens.

Mobile-based Household Profiling System for a Barangay in Quezon,

Philippines

A mobile-based household profiling system for a barangay in Quezon,

Philippines is a technological tool that can help barangay officials improve the
delivery of services and make better decisions about resource allocation,
program implementation, and other aspects of governance. The system uses
mobile devices to collect and store data on households and individuals within a
barangay. This data can then be used to generate a variety of reports and
statistics that can be accessed by barangay officials through a user-friendly
dashboard.

The development of a mobile-based household profiling system for a

barangay in Quezon, Philippines would have a number of benefits, including:

 Increased efficiency and effectiveness of governance

 Improved transparency and accountability of government
 Enhanced citizen participation in governance
 Promotion of economic development and social progress

The system could be used to identify households and individuals who are
eligible for government assistance programs, track the progress of government
programs and services, monitor the spread of diseases and other public health
risks, and respond to emergencies and disasters more effectively.

Overall, a mobile-based household profiling system for a barangay in

Quezon, Philippines would be a valuable investment that would help barangay
officials improve the lives of their constituents.
Related Works

Synthesis of the Study

In this section, we synthesize the key findings and themes from the
related studies to provide a comprehensive overview of the state of research in
the field of Barangay Information Management Systems. The studies collectively
underscore the pressing need for modernization and automation of manual
processes within barangays, aiming to enhance efficiency, accuracy, and overall
service delivery to constituents. The proposed systems offer a range of
functionalities, including document request systems, profiling of constituents,
and record management. These systems not only streamline administrative tasks
but also prioritize record retrieval, document management, and data reliability.

Furthermore, the studies highlight the transformative impact of

computerization on barangay operations. By reducing errors and processing time,
computerization enhances productivity, ultimately resulting in higher-quality
outputs. Emphasis is placed on the potential of information technology to usher
in a new era of e-governance within barangays. Automated systems and
dashboards empower barangay officials with data-driven decision-making tools,
promoting transparency and accountability in government operations.

Mobile-based solutions emerge as a promising avenue for improving

governance in barangays, offering the potential for real-time data collection and
accessibility. These solutions not only expedite processes but also enable
barangay officials to respond effectively to constituents' needs, track government
programs, and manage public health concerns.

Additionally, the studies draw international comparisons, highlighting the

global relevance of efficient information management systems. References to
systems employed by the United States Census Bureau and the Australian
Government underscore the universality of these principles, serving as valuable
models for Barangay Information Management System development.
 In summary, these related studies provide a rich foundation for the design
and implementation of a hybrid Barangay Information Management System,
offering insights into best practices, challenges, and the transformative potential
of technology in the context of barangay governance. This synthesis informs the
development of a tailored solution that addresses the specific needs and
circumstances of the barangay under investigation, ultimately contributing to
improved governance and service delivery for its constituents.