Guidelines for scanning and Upload of Photograph, Signature, left thumb impression & Hand-

written declaration

Before applying online, a candidate will be required to have a scanned (digital) image of
his/her photograph, signature, left Thumb impression and Hand-written declaration as per
the specifications given below.
Photograph Image:
- Photograph must be a recent passport style colour picture of 4.5cm × 3.5cm in size.
- Make sure that the picture is in colour, taken against a light-coloured, preferably white,
background.
- Look straight at the camera with a relaxed face
- If the picture is taken on a sunny day, have the sun behind you, or place yourself in the
shade, so that you are not squinting and there are no harsh shadows
- If you have to use flash, ensure there's no "red-eye"
- If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
- Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must
not cover your face.
- Dimensions 200 x 230 pixels (preferred)
- File type should be jpg / jpeg
- Size of file should be between 20kb–50 kb
- Ensure that the size of the scanned image is not more than 50kb. If the size of the file is
more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of
colours etc., during the process of scanning.
- If the photo is not uploaded at the place of Photo, Admission for examination will be
rejected/denied. Candidate him/herself will be responsible for the same.
- Candidate must ensure that Photo to be uploaded is of required size and the face should be
clearly visible.

Signature, left thumb impression and hand-written declaration

Image: -
The applicant has to sign on white paper with Black Ink pen.
- The applicant has to put his left thumb impression on a white paper with black or blue ink.
(If a candidate is not having left thumb, he/she may use his/ her right thumb. If both thumbs
are missing, the impression of one of the fingers of the left hand starting from the forefinger
should be taken. If there are no fingers on the left hand, the impression of one of the fingers
of the right hand starting from the forefinger should be taken. If no fingers are available, the
impression of left toe may be taken. In all such cases where left thumb impression is not
uploaded, the candidate should specify in the uploaded document the name of finger and the
specification of left/right hand or toe).
- The applicant has to write the declaration in English clearly on a white paper with black or
blue ink (text given below). (The handwritten declaration has to be in the candidate’s
handwriting and in English only. If it is written by anybody else and uploaded or in any
other language, the application will be considered as invalid. (In the case of candidates who
cannot write, may get the text of declaration typed and put their left-hand thumb impression
(if not able to sign also) below the typed declaration and upload the document as per
specifications.) - The text for the hand-written declaration is as follows-
 “I, _______________________ (name of the candidate), hereby declare that all the
information submitted by me in the application form is correct, true and valid. I will
present the supporting documents as and when required.”
- The signature, left thumb impression and the hand-written declaration should be of the
applicant and not by any other person.
- Signature / hand-written declaration in CAPITAL LETTERS shall NOT be accepted.
- The left thumb impression duly scanned and not smudged.
- The signature will be used to put on the Call letter and wherever necessary.
- The applicant's signature on the attendance sheet or Call letter, signed at the time of the
examination should match the uploaded signature. In case of mismatch, the applicant may
be disqualified.
- File type should be jpg / jpeg
Documents Size Dimensions File size
Signature 3 cm x 3 cm 140 x 60 pixels 10 kb to 20 kb
Left hand thumb (width into height) 240 x 240 pixels in 200 dpi 20 kb to 50 kb
impression
Hand-written 10 cm x 5 cm 800 x 400 pixels in 200 dpi 50 kb to 100 kb
declaration (width into height)

Document file type/ size:

i. All Documents must be in PDF format.

ii. Page size of the document to be A4.
iii. Size of the file should not be exceeding 500 KB.
iv. In case of Document being scanned, please ensure it is saved as PDF and size not more than
500 KB as PDF. If the size of the file is more than 500KB, then adjust the setting of the scanner
such as the DPI resolution, no. of colors etc., during the process of scanning. Please ensure that
Documents uploaded are clear and readable.

Scanning the Documents:

- Set the scanner resolution to a minimum of 200 dpi (dots per inch)
- Set Colour to True Colour
- File Size as specified above
- Crop the image in the scanner to the edge of the documents, then use the upload editor to
crop the image to the final size (as specified above).
- The image file should be JPG or JPEG format. An example file name is image 01.jpg or
image 01.jpeg
- Image dimensions can be checked by listing the folder files or moving the mouse over the
file image icon.
 - Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg by using
MS Paint or MSOffice Picture Manager. Scanned documents in any format can be saved in
.jpg / .jpeg format by using ‘Save As’ option in the File menu and size can be adjusted by
using crop and then resize option.
- If the file size and format are not as prescribed, an error message will be displayed.
- While filling in the Online Application Form the candidate will be provided with a link to
upload his/her photograph, signature, left thumb impression and hand-written declaration.

Procedure for Uploading the Documents:

- While filing in the Online Application Form the candidate will be provided with separate
links for uploading photograph, signature, left thumb impression and handwritten
declaration
- Click on the respective link “Upload Photograph / Signature / left thumb impression / hand-
written declaration”
- Browse and select the location where the Scanned Photograph / Signature / left thumb
impression / hand-written declaration file has been saved.
- Select the file by clicking on it
- Click the ‘Open/Upload’ button
- Your Online Application will not be registered unless you upload your photograph,
signature, left thumb impression and handwritten declaration as specified.
- If the file size and format are not as prescribed, an error message will be displayed.
- Preview of the uploaded image will help to see the quality of the image. In case of unclear
/ smudged, the same may be re-uploaded to the expected clarity / quality.

Note:
(1) Candidate should also ensure that photo is uploaded at the place of Photo, signature at the
place of signature, left hand impression is uploaded at the place of left-hand impression
and handwritten declaration at the place of handwritten declaration. If any of the document
is not uploaded properly at the respective place, candidate will not be allowed to appear for
the exam.
(2) In case the face in the photograph or signature or left thumb impression or the handwritten
declaration is unclear/ smudged, the candidate’s application may be rejected.
(3) After uploading the photograph/ signature/ left thumb impression / handwritten declaration
in the online application form candidates should check that the images
are clear and have been uploaded correctly. In case the photograph or signature or left
thumb impression or handwritten declaration is not prominently visible, the candidate may
edit his/ her application and re-upload his/ her photograph or signature or left thumb
impression or handwritten declaration, prior to submitting the form.
(4) After registering online candidates are advised to take a printout of their system generated
online application forms.