A.

GUIDELINES FOR PHOTOGRAPH & SIGNATURE SCAN AND UPLOAD

Before applying online a candidate will be required to have a scanned (digital) image of his/her
photograph, signature, left thumb impression and the hand written declaration as per the
specifications given below.

Photograph Image: (4.5cm × 3.5cm)

 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light-coloured, preferably
white, background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place yourself
in the shade, so that you are not squinting and there are no harsh shadows
 If you have to use flash, ensure there's no "red-eye"
 If you wear glasses make sure that there are no reflections and your eyes can be
clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed
but it must not cover your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20kb–50 kb
 Ensure that the size of the scanned image is not more than 50kb. If the size of the
file is more than 50 kb, then adjust the settings of the scanner such as the DPI
resolution, no. of colours etc., during the process of scanning.

Signature, left thumb impression and hand-written declaration Image:

 The applicant has to sign on white paper with Black Ink pen.
o Dimensions 140 x 60 pixels (preferred)
o Size of file should be between 10kb – 20kb.Ensure that the size of the
scanned image is not more than 20kb
 The applicant has to put his left thumb impression on a white paper with black
or blue ink.
o File type: jpg / jpeg
o Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality)
i.e 3 cm * 3 cm (Width * Height)
o File Size: 20 KB – 50 KB
 The applicant has to write the declaration in English clearly on a white paper
with black ink.
o File type: jpg / jpeg
o Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality)
i.e 10 cm * 5 cm (Width * Height)
o File Size: 50 KB – 100 KB
 The signature, left thumb impression and the hand written declaration should be
of the applicant and not by any other person.
 If the Applicant’s signature on the attendance sheet or Call letter, signed at the
time of the examination, does not match the signature uploaded, the applicant
will be disqualified.
  Signature / Hand written declaration in CAPITAL LETTERS shall NOT be
accepted.

Scanning the documents:

o Set the scanner resolution to a minimum of 200 dpi (dots per inch)
o Set Colour to True Colour
o File Size as specified above
o Crop the image in the scanner to the edge of the photograph/signature/ left thumb
impression / hand written declaration, then use the upload editor to crop the
image to the final size (as specified above).
o The image file should be JPG or JPEG format. An example file name is:
image01.jpg or image01.jpeg. Image dimensions can be checked by listing the
folder files or moving the mouse over the file image icon.
o Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg
format by using MS Paint or MSOffice Picture Manager. Scanned documents
in any format can be saved in .jpg / .jpeg format by using ‘Save As’ option
in the File menu. Size can be adjusted by using crop and then resize option.

Procedure for Uploading the documents

o While filling in the Online Application Form the candidate will be provided with
separate links for uploading Photograph, signature, left thumb impression
and hand written declaration
o Click on the respective link “Upload Photograph / signature / Upload left
thumb impression / hand written declaration”
o Browse and Select the location where the Scanned Photograph / signature / left
thumb impression / hand written declaration file has been saved.
o Select the file by clicking on it
o Click the ‘Open/Upload’
o If the file size and format are not as prescribed, an error message will be
displayed.
o Preview of the uploaded image will help to see the quality of the image. In case
of unclear / smudged, the same may be re-uploaded to the expected clarity
/quality.

Your Online Application will not be registered unless you upload your Photograph,
signature, left thumb impression and hand written declaration as specified.

Note:

(1) In case the face in the photograph or signature or left thumb impression or the
hand written declaration is unclear / smudged the candidate’s application may
be rejected.
(2) After uploading the Photograph / signature / left thumb impression / hand
written declaration in the online application form candidates should check that
the images are clear and have been uploaded correctly. In case the photograph
 or signature or left thumb impression or the hand written declaration is not
prominently visible, the candidate may edit his/ her application and re-upload
his/ her photograph or signature or left thumb impression or the hand written
declaration, prior to submitting the form.
(3) Candidate should also ensure that photo is uploaded at the place of photo and
signature at the place of signature. If photo in place of photo and signature in
place of signature is not uploaded properly, candidate will not be allowed to
appear for the exam.
(4) Candidate must ensure that Photo to be uploaded is of required size and the
face should be clearly visible.
(5) If the photo is not uploaded at the place of Photo Admission for Examination
will be rejected/denied. Candidate him/herself will be responsible for the same.
(6) Candidates should ensure that the signature uploaded is clearly visible
(7) After registering online candidates are advised to take a printout of their system
generated online application forms.

Procedure for uploading the documents

• While filling in the Online Application Form the candidate will be provided with separate links for
uploading left thumb impression and hand written declaration
• Click on the respective link “Upload left thumb impression / hand written declaration”
• Browse and Select the location where the Scanned left thumb impression / hand written declaration
file has been saved.
• Select the file by clicking on it
• Click the ‘Open/Upload’ button Your Online Application will not be registered unless you
upload your Left thumb impression and hand written declaration as specified.
• If the file size and format are not as prescribed, an error message will be displayed.
• Preview of the uploaded image will help to see the quality of the image. In case of unclear /
smudged, the same may be re-uploaded to the expected clarity /quality.
Note:
(1) In case the left thumb impression or the hand written declaration is unclear / smudged the
candidate’s application may be rejected.
(2) After uploading the left thumb impression / hand written declaration in the online application
form candidates should check that the images are clear and have been uploaded correctly.
In case the left thumb impression or the hand written declaration is not prominently visible, the
candidate may edit his/ her application and re-upload his/ her thumb impression / hand written
declaration, prior to submitting the form.
(3) After registering online candidates are advised to take a printout of their system generated
online application forms.