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18 views3 pages

photo_upload_guide

Uploaded by

kartik jolapara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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A.

Guidelines for scanning and Upload of Documents

Before applying online a candidate will be required to have a scanned (digital)


image of his/her photograph and signature as per the specifications given below.

Photograph Image: (4.5cm × 3.5cm)

 Photograph must be a recent passport style colour picture.


 Make sure that the picture is in colour, taken against a light-coloured,
preferably white, background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place yourself
in the shade, so that you are not squinting and there are no harsh shadows
 If you have to use flash, ensure there's no "red-eye"
 If you wear glasses make sure that there are no reflections and your eyes can be
clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed
but it must not cover your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20kb–50 kb
 Ensure that the size of the scanned image is not more than 50kb. If the size of
the file is more than 50 kb, then adjust the settings of the scanner such as the
DPI resolution, no. of colours etc., during the process of scanning.

Signature Image:

 The applicant has to sign on white paper with Black Ink pen.
 Dimensions 140 x 60 pixels (preferred)
 Size of file should be between 10kb – 20kb for signature
 Ensure that the size of the scanned image is not more than 20kb
 The photo and signature should be of the applicant and not by any other
person.
 If the Applicant’s signature on the attendance sheet or Call letter, signed at the
time of the examination, does not match the signature uploaded, the applicant
will be disqualified.
 Signature in CAPITAL LETTERS shall NOT be accepted.

Scanning the documents:

o Set the scanner resolution to a minimum of 200 dpi (dots per inch)
o Set Colour to True Colour
o File Size as specified above
o Crop the image in the scanner to the edge of the photograph/signature, then use
the upload editor to crop the image to the final size (as specified above).
o The image file should be JPG or JPEG format. An example file name is:
image01.jpg or image01.jpeg. Image dimensions can be checked by listing the
folder files or moving the mouse over the file image icon.
o Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg
format by using MS Paint or MSOffice Picture Manager. Scanned documents
in any format can be saved in .jpg / .jpeg format by using ‘Save As’ option
in the File menu. Size can be adjusted by using crop and then resize option.

Procedure for Uploading the documents


o While filling in the Online Application Form the candidate will be provided with
separate links for uploading Photograph and signature,
o Click on the respective link “Upload Photograph / signature”
o Browse and Select the location where the Scanned Photograph / signature file
has been saved.
o Select the file by clicking on it
o Click the ‘Open/Upload’
o If the file size and format are not as prescribed, an error message will be
displayed.
o Preview of the uploaded image will help to see the quality of the image. In case of
unclear / smudged, the same may be re-uploaded to the expected clarity /quality.
Your Online Application will not be registered unless you upload your Photograph, and
signature as specified.

 Candidates will have to upload other documents in the application link as per the list
given in the advertisement:

1. Photo identity proof (like PAN Card, Aadhar card, Passport, Driving License. Voter I Card)

2. Class 10th Certificate

3. Degree Certificate of Essential Qualification

4. Consolidated Marksheet/transcript of essential qualification for all semesters or years


(Candidate shall be instructed to make a single PDF file for all Marksheets)

5. PAN Card
 Following are the guidelines for uploading the document/s:

- Documents are to be uploaded in PDF and no other format will be accepted.


- Maximum file size should not exceed the limit of 500 kb.
- Kindly note that only one single file is allowed as the document for Brief Resume.

Note:

1. In case the face in the photograph or signature is unclear / smudged the


candidate’s application may be rejected.
2. After uploading the Photograph / signature in the online application form
candidates should check that the images are clear and have been uploaded
correctly. In case the photograph or signature is not prominently visible, the
candidate may edit his/ her application and re-upload his/ her photograph or
signature, prior to submitting the form.
3. Candidate should also ensure that photo is uploaded at the place of photo and
signature at the place of signature. If photo in place of photo and signature in
place of signature is not uploaded properly, candidate will not be allowed to
appear for the exam.
4. Candidate must ensure that Photo to be uploaded is of required size and the face
should be clearly visible.
5. If the photo is not uploaded at the place of Photo Admission for Examination will
be rejected/denied. Candidate him/herself will be responsible for the same.
6. Candidates should ensure that the signature uploaded is clearly visible
7. After registering online candidates are advised to take a printout of their system
generated online application forms.

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