Guidelines for Scanning and Uploading of Photograph, Signature,

thumb impression and hand written declaration

Before applying online, a candidate will be required to have a scanned (digital) image
of his/her photograph, signature, left thumb impression and Hand written declaration
as per the specifications given below.

1) Photograph Image (4.5cm x 3.5cm):

 Photograph must be a recent passport style colour picture.

 Make sure that the picture is in colour, taken against a light-coloured, preferably
white, background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place yourself
in the shade, so that you are not squinting and there are no harsh shadows
 If you have to use flash, ensure there's no "red-eye".
 If you wear glasses make sure that there are no reflections and your eyes can be
clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed
but it must not cover your face.
o Dimensions 200 x 230 pixels (preferred)
o Size of file should be between 20kb–50 kb
o Ensure that the size of the scanned image is not more than 50kb. If the
size of the file is more than 50 kb, then adjust the settings of the scanner
such as the DPI resolution, no. of colours etc., during the process of
scanning.

2) Photograph Capture:
In addition to the above photograph, candidates will also be required to capture and
upload their live photograph either by using webcam or mobile phone.
• On selecting “Capture Photo” option, candidates’ webcam will be activated allowing
them to click their picture, which will get auto uploaded in the application form.
• On selecting “Click here to Scan” option, candidates can use their mobile phone to
scan the QR code, which will redirect to a website, allowing to click photograph on
their mobile phone. On selecting the taken picture, photograph will get auto uploaded
in the application form.

Do’s and Don’ts of Photo Capture

Dos:
• Ensure the photo is captured against a light coloured, preferably white
background and there is adequate light.
• Look straight at the webcam/ camera.
• Photograph should be of passport size.

Don’ts:
• Small size photograph not to be clicked/ uploaded.
• Coloured glasses or sunglasses/ Cap should not be worn.
• Shadow on face/ not facing the camera/ distorted face/ face covered with mask /
blurred image.
Photo not taken in dark/ improper background

3) Signature, Left Thumb Impression and Hand-written declaration Image:

 The applicant has to sign on white paper with Black Ink pen.
 Dimensions 140 x 60 pixels (preferred)
 Size of file should be between 10kb – 20kb
 Ensure that the size of the scanned image is not more than 20kb

 The applicant has to put his left thumb impression on white paper with black or
blue ink.
 File Type : jpg/jpeg
 Dimensions 240 x 240 pixels in 200 DPI (preferred for required quality) i.e.
3cm x 3cm (Width x Height)
 Size of file should be between 20kb – 50kb

 The applicant has to write the declaration in English clearly on white paper
with black ink.
 File Type : jpg/jpeg
 Dimensions 800 x 400 pixels in 200 DPI (preferred for required quality) i.e.
10cm x 5cm (Width x Height)
 Size of file should be between 50kb – 100kb
 The text for the hand-written declaration is as follows –
“I, _______ (Name of the candidate), hereby declare that all the information
submitted by me in the application form is correct, true and valid. I will
present the supporting documents as and when required.”

 The signature, left thumb impression and hand written declaration should be of
the applicant and not by any other person.

 If the applicant signature on the attendance sheet, call later, signed at the
examination, doesn’t match with the signature uploaded, the applicant will be
disqualified.

 Signature/ Hand written declaration in CAPITAL LETTERS shall NOT be

accepted.

3) Scanning the photograph, signature, thumb impression and hand written

declaration:

Set the scanner resolution to a minimum of 200 dpi (dots per inch).
Set Colour to True Colour.
File Size as specified above.
Crop the image in the scanner to the edge of the photograph/ signature/ Document,
then use the upload editor to crop the image to the final size (as specified above).
 The image file should be JPG or JPEG format. An example file name is : image01.jpg
or image01.jpeg Image dimensions can be checked by listing the folder files or moving
the mouse over the file image icon.
Candidates using MS Windows/MS Office can easily obtain photo, signature and
document in .jpeg format by using MS Paint or MS Office Picture Manager. Scanned
photograph, signature and document in any format can be saved in .jpg/.jpeg format by
using Save As option in the File menu and size can be adjust by using crop and then
resize option.

4) Procedure for Uploading the Photograph, Signature, thumb impression and

hand written declaration:

While filling in Online Application Form the candidate will be provided separate link
for uploading photograph, signature, left thumb impression and hand written
declaration.
Click on the respective link “Upload Photograph / Signature/Left Thumb
Impression/Hand Written Declaration”
Browse and Select the location where the Scanned Photograph/ Signature/Left
Thumb Impression/Hand Written Declaration has been saved.
Select the file by clicking on it.
Click the “Open/Upload” button.
If the file size and format are not as prescribed, an error message will be displayed.
Preview of the uploaded image will help to see the quality of image. In case of
unclear/smudged, the same may be re-uploaded to the expected clarity/quality.

Your Online Application will not be registered unless you upload your
photograph, signature, Left Thumb Impression, Hand Written Declaration as
specified.

Note:
1) In case, the face in the photograph or signature or left thumb impression or hand
written declaration is unclear/smudged, the candidate’s application may be rejected.

2) After uploading the Photograph / signature / left thumb impression / hand written
declaration in the online application form candidates should check that the images are
clear and have been uploaded correctly. In case the photograph or signature or left
thumb impression or the hand written declaration is not prominently visible, the
candidate may edit his/ her application and re-upload his/ her photograph or signature
or left thumb impression or the hand written declaration, prior to submitting the form.

3) Candidate should also ensure that Photo is uploaded at the place of Photo and
Signature at the place of signature. If Photo in place of photo and Signature in place of
Signature is not uploaded properly, candidate will not be allowed to appear for the
exam.

4) Candidate must ensure that Photo to be uploaded is of required size and the face
should be clearly visible.
5) If the photo is not uploaded at the place of Photo Admission for Examination will
be rejected/denied. Candidate him/herself will be responsible for the same.

6) Candidates should ensure that the signature uploaded is clearly visible

7) After registering online candidates are advised to take a printout of their system
generated online application forms.
 HOW TO APPLY
Candidates are required to apply Online by clicking on the link “CLICK HERE TO
APPLY ONLINE” given at the end of this Advertisement. Except online
application, no other means/mode of application will be accepted.
1. APPLICATION REGISTRATION:
a) Before applying online, candidates should Scan their photograph and
signature ensuring that both the photograph and signature adhere to the
required specifications as given in Guidelines for Scanning and
Uploading of photograph, signature, thumb impression and hand
written declaration.
b) Have a valid personal email ID and mobile number, which should be kept
active till the completion of this Recruitment Process. The company will
send intimation about call letters for On-line Test, etc. to the candidates
through the registered email ID. Under no circumstances, the candidate
should share/ mention email ID to any other person. The postal
correspondence shall not be made by Company.

2. APPLICATION PROCEDURE:
a) Candidates are required to apply Online by clicking on the link
“CLICK HERE TO APPLY ONLINE” given at the end of this
Advertisement.
b) To register application, choose the tab "CLICK HERE FOR NEW
REGISTRATION" and enter Name, Contact details and Email-ID. A
Provisional Registration Number and Password will be generated by
the system and displayed on the screen. Candidate should note down
the Provisional Registration Number and Password. An Email & SMS
indicating the Provisional Registration Number and Password will also
be sent.
c) In case the candidate is unable to complete the application form in one go,
he/ she can save the data already entered by choosing "SAVE AND NEXT"
tab. Prior to submission of the online application, candidates are advised to
use the "SAVE AND NEXT" facility to verify the details in the online
application form and modify the same if required. Visually Impaired
candidates should fill the application form carefully and verify/ get the
details verified to ensure that the same are correct prior to final submission.
d) Candidates are advised to carefully fill and verify the details filled in the
online application themselves as no change will be possible/ entertained
after clicking the COMPLETE REGISTRATION BUTTON.
e) The Name of the candidate and his/her Father/ Husband etc. should be spelt
correctly in the application as it appears in the Certificates/ Mark
Sheets/Identity proof etc. Any change/alteration found may disqualify the
candidature.
f) For Female candidates:
Female candidate who have changed first / middle / last name post marriage
should indicate her name during the process of registration as appearing on
 the Photo Identity Proof. Their names shall appear on the Call Letter as
provided by them during the process of registration. At examination centre
their name on call letter will be match with the name as appearing on the
Photo Identity Proof. If there is any mismatch between the name indicated
in the Call Letter & Photo Identity Proof such female candidates will not
be allowed to appear for online test.
g) Validate your details and Save your application by clicking the
"VALIDATE YOUR DETAILS" and "SAVE & NEXT" button.
h) Candidates can proceed to upload photograph and signature as per
specification given.
i) Candidates can proceed to fill other details of the Application Form.
j) Click on the “Preview” Tab to preview and verify the entire application
form before COMPLETE REGISTRATION.
k) Modify details, if required, and click on "COMPLETE
REGISTRATION" after verifying and ensuring that the photograph,
signature uploaded and other details filled by you are correct.
l) Candidates are advised to carefully fill and verify the details filled in the
online application themselves as no change will be possible/ entertained
after clicking the “COMPLETE REGISTRATION” BUTTON.
m) Click on "PAYMENT" Tab and proceed for payment.
n) Click on "SUBMIT" button.
o) Please note that all the particulars mentioned in the online application
including Name of the Candidate, Category, Date of Birth, Post Applied
for, Address, Mobile Number, Email ID, Centre of Examination, etc.
will be considered as final and no change/modifications will be allowed
after submission of the online application form. Candidates are hence
requested to fill in the online application form with the utmost care, as
no correspondence regarding change of details/documents will be
entertained. Company will not be responsible for any consequences
arising out of furnishing of incorrect and incomplete details in the
application or omission to provide the required details in the application
form.

3. PAYMENT OF FEES:
a) The application form is integrated with the payment gateway and the
payment process can be completed by following the instructions.
b) The payment can be made by using only Debit Cards (Rupay/ Visa/
Master Card/Maestro), Credit cards, Internet Banking, IMPS, Cash
Cards/ Mobile Wallets.
c) After submitting your payment information in the online application
form, PLEASE WAIT FOR THE INTIMATION FROM THE SERVER. DO
NOT PRESS BACK OR REFRESH BUTTON IN ORDER TO AVOID
DOUBLE CHARGES.
 d) On successful completion of the transaction, an e-Receipt will be
generated.
e) Non-generation of 'E-Receipt' indicates PAYMENT FAILURE. On
failure of payment, Candidates are advised to login again using their
Provisional Registration Number and Password and repeat the process
of payment.
f) Candidates are required to take a print out of e-Receipt and online
Application Form containing fee details. Please note that if the same
cannot be generated, online transaction may not have been
successful.
g) For Credit Card users: All charges are listed in Indian Rupee. If you use
a non-Indian credit card, your bank will convert it to your local currency
based on prevailing exchange rates.
h) To ensure the security of your data, please close the browser window
once your transaction is completed.
i) There is facility to print application form containing fee details after
payment of fees.
4. DOCUMENTS SUBMISSION AND VERIFICATION:
a) Candidates are not required to upload the documents/certificates etc.
Company will take up verification of eligibility with reference to
original documents of provisionally selected candidates prior to
Personal Interview. It is responsibility of the candidates to produce print
out of online application form, all the required documents/certificates
for proving his/her eligibility at the time of documents verification.
b) At the time of document verification, candidate should submit
application form along with duly self-attested copies of certificates.
5. GENERAL INSTRUCTIONS:
a) After completing the procedure of applying on-line including payment
of fees, the candidate should take a printout of the system generated on-
line application form and payment receipt. One copy of on-line
application form & payment receipt alongwith Registration Number and
Password are to be retained with the applicant for future reference.
b) Online application which is incomplete in any respect such as without
photograph, signature will not be considered as valid.
c) The departmental employees of the Company (MSETCL) applying
against this advertisement should submit their application online well in
time.
d) Candidates are advised in their own interest to apply online much before
the closing date and not to wait till the last date to avoid the possibility
of disconnection / inability / failure to log on the Company’s website on
account of heavy load on internet / website jam. MSETCL will not be
responsible for the candidates not being able to submit their application
within the last date on account of the aforesaid reasons or for any other
reason beyond the control.